C--Seismic Study and Investigation 534-18-105, Correct Structural Seismic Deficiencies Bldg. 1 (VA-19-00016288)

PRESOLICITATION NOTICE Seismic Study and Investigation, Correct structural Seismic Deficiencies to the Medical Center THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. GENERAL INFORMATION: Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project # 534-18-105 Seismic Study and Investigation, Correct structural Seismic Deficiencies to the Medical Center project located at the of the Tuscaloosa VA Medical Center located at 3701 Loop Rd, Tuscaloosa, AL 35404. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 Architectural and Engineering Services and VA Acquisition Regulation 836.6. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541330 Engineering Services and the annual small business size standard is $15 Million. This project requires a full design team to complete this project. The anticipated period of performance for completion of design is 168 calendar days after notice of award. The VAAR magnitude of construction for this project is to be between $250,000 and $500,000. Scope of the Project: The AE shall perform all due diligence, site investigations and information gathering necessary to analyze the seismic/structural integrity of the Ralph H. Johnson VAMC and its nonstructural components. The AE shall provide documented as-built conditions, a detailed study/analysis, executive summary, calculations and a conceptual retrofit scheme with sketches that develops a seismic structural retrofit solution to any discovered code variances. The AE is required to have specialized professional engineering experience with seismic structural retrofits similar in size and complexity. Assessment of architectural, conveying equipment, mechanical, plumbing, fire protection, electrical, electronics/security, telecommunications, healthcare technology systems and devices as they relate to structural/seismic bracing and systems coordination shall be included. The AE shall verify and document the facility s as-built structural conditions. Reference the Site Investigations section of this Scope of Work for detailed requirements. The documented as-built conditions shall include information discovered by the AE through their investigative services. The preparation of as-built condition plans will be the foundation for a full design scope of work to be performed through a separately solicited request for proposal. Material conditions and structural properties shall be identified on the as-built drawings. The detailed study/analysis will: Assess the as-built conditions for deterioration of integrity (by nature or by a designed construction modification) Assess the requirements/impacts to correct any seismic and structural deficiencies Assess building additions and structural/seismic modifications on the overall seismic infrastructure and at existing building expansion joints analyze for sufficient seismic response Assess nonstructural bracing/restraint retrofits that would be required to other building systems Provide requirements and limitations for future designs on the existing/repaired seismic infrastructure for future vertical expansion The AE shall provide an executive summary of the completed study. The AE shall use simple language (simple language is defined as verbiage that can be understood by an individual without technical knowledge of engineering principals and theories) in the summary and should cite specific relevant examples (relevant examples is defined as examples that would be required for an engineer to make an informed design decision) and commentary on issues related to: performance objectives, data collection, materials testing and knowledge factors, primary versus secondary components, overturning, foundation design, soil-structure interaction, level of seismic evaluations (tiers), evaluation and recommended retrofit solution of material-specific systems including steel moment frame, steel braced frame, concrete shear wall, and unreinforced masonry systems. The executive summary will provide: A listing of the requirements incorporated by the AE that were necessary to meet or exceed VA requirements as outlined in H-18-8 and ASCE/SEI 41-17. The method(s) and level(s)/Tier(s) of testing, verification and evaluation that were used in the assessment of each component. The evaluation and identification of seismic deficiencies to each structure and nonstructural components and equipment throughout the Ralph H Johnson VAMC. The AE s opinion of the VA-defined Deficiency Category for each structure based on the identified seismic deficiencies, as defined in the Summary of Services section of this SOW. Below is a listing of building information of concern, expected level of tiered evaluation and future vertical expansion considerations. In addition to the expected minimum higher-level tiers shown below, and initial Tier 1 evaluation shall be conducted for each building. A graphical representation of the facility is provided as an attachment. Building 1 (1966 (floors 1-6), Concrete Frame with infill Masonry Shear Walls, 500,081 SF.) (A seismic retrofit project occurred in this building in 1983 for which the record documents are available). Tier 3 analysis a. E Building (1977 (second floor on top of Bldg. 1, one story), Light Steel Moment Frame, 5,400 SF) Tier 3 analysis -- Vertical expansion considerations. b. F Building (1977 (second floor on top of Bldg. 1, one story), Light Steel Moment Frame, 4,800 SF) Tier 3 analysis -- Vertical expansion considerations. G Building (1969 (first floor), Concrete Frame with infill Masonry Shear Walls; 1986 (second floor), Light Steel Moment Frame tied in to Concrete Frame, 14,000 SF) Tier 2 analysis Vertical expansion considerations. Clinical Addition Expansions AA & BB (1985 (first and second floors), 2007 (third floor), 2016 (first floor - OEF/OIF), 2017 (first floor - Front Lobby), 2018 (third floor - SPS), 2019 (first floor - Pharmacy); total 64,000 SF) Tier 2 analysis Vertical expansion considerations. Ambulatory Care Expansion CC (1997 (first and second floors) Steel Moment Frame, 10,694 SF) Tier 2 analysis Vertical expansion considerations. 2-story MRIs (1999 (first and second floors) Steel Braced Frame, 4,178 SF) Tier 2 analysis Vertical expansion considerations. H Building (2010 (first and second floors) Precast Concrete Shear Walls, 12,072 SF) Tier 3 analysis Vertical Expansion capabilities. J Building (2013 (first floor), 2018 (second floor), both floors Steel Frame with concrete shear walls, 14,050 SF) Vertical expansion considerations. DD Building (2015 (first floor), Precast Concrete Shear Walls, 17,042 SF) Tier 3 analysis Vertical Expansion capabilities. 3. A-E SELECTION PROCESS: Responsive firms submitting SF-330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. The selection process will be made using a two phase process. Phase I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The highest rated three (3) to four (4) firms will then be short listed and invited to continue with Phase II of the process. All firms not short listed will be notified at this time. Phase II consists of Interview Presentations for the short listed firms and selection of the top ranked firm to receive the solicitation and conduct negotiations. The firms selected for Interview Presentations will be notified by email of selection and provided further instructions and the evaluation criteria requirements. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent the solicitation, and subsequent negotiations to follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made based on the results of the Interview Presentations and successful negotiation of rates for the project, and not the SF-330 qualifications from Phase I. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made. 4. SELECTION CRITERIA: Phase I: The factors are listed in descending order of importance. The technical evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria. 1) Professional qualifications necessary for satisfactory performance of required service. The firm and A-E on staff representing the project or signing drawings in each discipline must be li-censed to practice in one of the US states. Provide Professional License numbers and/or proof of Licensure for each of the following required individuals: Senior Licensed Structural Engineer, Senior Licensed Architect, Senior Licensed Electrical Engineer, Senior Licensed Mechanical En-gineer, Senior Cost Estimator. 2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience working in an occupied medical center environment, assessing/analyzing existing structural/seismic elements for compromised integrity and assessing/analyzing existing structural/seismic elements for future vertical expansion. Include Government and private experience on project similar in size, scope and complexity and experience with project phasing to maintain hospital operations during work. 3) Capacity to accomplish work in the required time. (Provide firms experience with similar size projects and available capacity of key disciplines.) 4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Government Past Performance Information Systems may be accessed). Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract.) 5) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (This includes Awards, Outstanding Mer-its and Recommendations) 6) Specific experience and qualifications of personnel proposed for assignment to the project, and their record of working together as a team and familiarity with the Charleston VAMC facility and its infrastructure. 7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Phase II (FOR INFORMATIONAL PURPOSES AT THIS TIME, DO NOT SUMBIT WITH PHASE I SUMBISSION): In accordance with FAR 36.602-3(c), Interview Presentations, the highest ranking firms will be short listed and will be invited to present their qualifications in person to the Evaluation Board in the form of Interview Presentations. The Interview Presentation instructions and criteria will be provided to these firms at the time they are short listed. Each short listed firm will be evaluated based on their responses to the evaluation criteria during their Interview Presentation. The highest rated firm will be selected based on their rating from the interview presentations. 5. PHASE I SUBMISSION CRITERIA/REQUIREMENTS: The below information contains the instructions and format for that shall be followed for the submission of the SF-330 Statement of Qualifications: Submit ONE (1) SF-330 Statement of Qualifications via email to the Contract Specialist William Henkel at contact@example.gov. This shall include SF-330 and any applicable attachments. All Responses are due on or before April 20, 2019 4:30 PM Eastern Standard Time. The SF-330 shall be submitted in one email and have a file size shall be no larger than 5 MB. No hard copies will be accepted. The subject line of the email shall read: SF-330 Submission; 36E77619R0026 Charleston Seismic Study and Investigation . The submission must include the SF-330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The page limitation of the SF-330 shall not exceed a total of 35 pages. This includes title page, table of contents, and any other relevant information. Each page shall be in in Arial size 12 font, single spaced. Part II of the SF-330 Form will not count as part of the page limitations. All SF-330 submissions must include the following information either on the SF 330 or by accompanying document: Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry. All questions shall be submitted via email to contact@example.gov. NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order for an SDVOSB to be considered as a proposed contractor, the firm must be verified and visible by VET Biz (www.vetbiz.gov) and registered in the System For Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF-330 is submitted shall result in elimination from consideration as a proposed contractor. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. SF-330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF-330 submission package. It is the offeror s responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement prior to submission of SF-330s