This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on May 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Yakama Indian Health Center Inter-Oral X-ray Replacement

Closed

75H71326Q00031Federal

Submission Closed05/29/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

This is a commercial item solicitation under FAR 12.603 for the urgent procurement and installation of eight Midmark Progeny/Preva intraoral X-ray units at the Yakama Indian Health Center in Toppenish, Washington. The requirement is for a Firm Fixed Price contract covering the complete lifecycle of the equipment: procurement, delivery, removal of malfunctioning existing units, installation, calibration, testing, training of personnel, and disposal of obsolete systems in compliance with all applicable environmental, safety, and regulatory standards. The current units are non-operational due to failed timer mechanisms and lack of manufacturer support, making this acquisition critical to maintaining dental services and ensuring patient and staff safety. The period of performance must be completed within 30 calendar days of award, with a goal of finishing in 15 days to minimize disruption to clinical operations. The contractor must provide a minimum one-year warranty covering all equipment, parts, and labor following Government acceptance. The solicitation is set aside exclusively for Indian Small Business Economic Enterprises under NAICS code 339114 with a size standard of 750 employees, and requires offerors to self-certify as an Indian Economic Enterprise in accordance with the Buy Indian Act and HHSAR. Proposals must be submitted electronically by the May 29, 2026 deadline and include a completed pricing schedule, technical capability demonstration, and the Indian Economic Enterprise Form. Evaluation will prioritize Technical Capability and Past Performance over Price, with a trade-off approach allowing award to the offeror providing best value, not necessarily the lowest price. All work must comply with manufacturer specifications, OSHA standards, and federal, state, and local codes. Contractor personnel must comply with Personal Identity Verification requirements prior to site access. Payment will be processed electronically through the System for Award Management, with applicable prompt payment discounts and accelerated payment incentives for small business subcontractors. The Government retains the right to make no award, evaluate without discussions, and exclude noncompliant submissions.

General Info

Replace eight dental X-ray units at Yakama Health Center; install, train, warranty, complete within 30 days.

Agency

Department Of Health And Human Services → Indian Health ServiceView Agency

NAICS

339114 - Dental Equipment and Supplies ManufacturingView NAICS

Place of Performance

Toppenish, WA, 98948, USA

Set-Aside

ISBEE

Documents

(3)

IHS Indian Economic Enterprise Representation Form

PDF•representation-form

Wage Determination No. 2015-5543 Revision 28 for Washington Yakima

PDF•wage-determination

Schedule of Items for Dental Vacuum and Compressor System Procurement

DOCX•schedule-of-items

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 11

Combined Synopsis

Response DeadlineMay 29

Deadline has passed

Submission Closed

05/29/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Indian Health Service

Contacts2 people available

OfficePORTLAND, OR, 97209, USA

Organization / Agency

Department Of Health And Human Services → Indian Health Service

View Agency Profile

Office AddressPORTLAND, OR, 97209, USA

Contacts

Tamara Brown

Sheila Sells

Full Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS FAR 12.603 Streamlined Procedure

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00031

Solicitation Type: Request For Quotation (RFQ)

Contract Type: Firm Fixed Price Commercial Items [Services / Supply]

Issue Date: May 11, 2026

Response Deadline: May 29, 2026, 10:00am Pacific Time

DESCRIPTION

Title: Yakama Indian Health Center Inter-Oral X-ray Replacement

Location: Toppenish, WA

This requirement is for a Firm-Fixed-Price (FFP) purchase order for the urgent procurement, delivery, removal, and installation of eight (8) Midmark Progeny/Preva intraoral X-ray units for the Dental Department at the Yakama Service Unit.

This acquisition is considered urgent due to the current X-ray units being in a degraded operational condition. Specifically, the timer mechanisms on the existing units are malfunctioning and no longer provide accurate output. Additionally, the manufacturer no longer supports these units, and they cannot be repaired, adjusted, or calibrated to meet operational or safety standards.

Replacement of these units is necessary to ensure continued delivery of dental services, maintain diagnostic accuracy, and comply with applicable safety and equipment performance requirements.

Attachment No. 1 – Pricing Scheduled (Supplies or Services and Price/Costs)

Attachment No. 2 – Wage Determination

Attachment No. 3 – IEE Form

1. Pricing Schedule / Contract Line Item Numbers (CLINs)

See Attachment No. 1 - Pricing Scheduled (Supplies or Services and Price/Costs)

2. Scope of Work

Introduction: This Statement of Work (SOW) defines the requirements for a Firm-Fixed-Price (FFP) contract to provide the procurement, delivery, removal, and installation of eight (8) Midmark Progeny/Preva intraoral X-ray units for the Dental Department at the Yakama Service Unit.

The purpose of this requirement is to replace existing intraoral X-ray equipment that is no longer functioning within acceptable operational parameters. The current units have malfunctioning timer mechanisms that result in inaccurate exposure settings, and the manufacturer no longer provides support, maintenance, or calibration services. As a result, the existing equipment cannot be repaired or brought into compliance with required performance and safety standards.

This acquisition is critical to ensuring the continuity of dental diagnostic services, maintaining patient and staff safety, and meeting applicable regulatory and clinical requirements. The Contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to deliver and install fully operational X-ray units and remove and properly dispose of the existing equipment in accordance with all applicable federal, state, and local regulations.

2.1 General Requirements

The Contractor shall provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidentals necessary to procure, deliver, remove, install, and make fully operational eight (8) Midmark Progeny/Preva intraoral dental X-ray units for the Yakama Service Unit (YSU) Dental Department. All work shall be performed in accordance with manufacturer specifications, applicable federal, state, and local regulations, and industry standards.

2.2 Specific Tasks

The Contractor shall perform, at a minimum, the following tasks:

2.2.1 Removal and Disposal

Remove existing intraoral X-ray units and any associated equipment identified for replacement.
Dispose of all removed equipment in accordance with applicable environmental, safety, and regulatory requirements.

2.2.2 Equipment Furnishing and Delivery

The Contractor shall furnish Midmark Progeny/Preva intraoral X-ray units in accordance with Portland Area Indian Health Service dental equipment standardization requirement.
Ensure all equipment is new, unused, and meets manufacturer specifications.

2.2.3 Installation and Integration

Install all X-ray units, including mounting, electrical connections, and required interface control assemblies.
Provide and install all ancillary components necessary for complete and functional system operation.
Coordinate with manufacturer or authorized vendor representatives to ensure proper installation and system integration.

2.2.4 Calibration and Testing

Calibrate and test all installed equipment to ensure proper operation and compliance with manufacturer specifications.
Verify that all systems meet applicable safety and performance standards prior to acceptance.

2.2.5 Training

Provide on-site training for Government personnel, including operation, basic troubleshooting, and routine maintenance procedures.

2.2.6 Documentation

Provide complete warranty documentation for all installed equipment.
Provide user manuals and technical documentation necessary for operation and maintenance.

2.2.7 Coordination

Coordinate all delivery, removal, and installation activities with Government personnel.
Schedule work to minimize disruption to clinic operations and patient care.

3. Period of Performance

The Period of Performance (PoP) shall commence on the date of contract award and continue through completion of delivery, removal of existing equipment, installation, testing, and final system acceptance.

Due to the urgent need to restore dental services, the Contractor shall complete all required work within thirty (30) calendar days from the date of award. The Government’s objective is an accelerated completion within fifteen (15) calendar days, if feasible.

This expedited schedule is critical, as the existing X-ray systems are non-operational and have resulted in disruption of dental services. Timely completion is required to restore full clinical capability and ensure patients regain access to necessary dental care.

Following installation and Government acceptance, the Contractor shall provide a minimum one (1) year warranty covering all equipment, parts, and labor. Warranty support shall include repair or replacement of defective components and ensure continued operational reliability of the systems.

4. Performance Requirements

All work shall be performed in a safe, professional, and competent manner and shall comply with the following:

Manufacturer specifications and installation requirements
Applicable Occupational Safety and Health Administration (OSHA) safety standards
All applicable federal, state, and local codes, including electrical and facility requirements
Industry standards for medical and dental equipment installation

The Contractor shall ensure that all installed systems are fully operational, compliant, and safe for clinical use at the time of Government acceptance.

5. Place of Performance / Delivery Location

The primary place of performance and delivery location for this requirement shall be:

Yakama Indian Health Center
401 Buster Road
Toppenish, WA 98948

All equipment shall be delivered, installed, and made fully operational at the above location unless otherwise directed by the Contracting Officer.

The Contractor shall coordinate all delivery and installation activities with the Contracting Officer’s Representative (COR) to ensure proper access to the facility and to minimize disruption to ongoing clinical operations.

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated March 13, 2026.

52.212-1 Instructions to Offerors—Commercial applies to this acquisition.
52.212-2 Evaluation—Commercial Items applies to this acquisition.
52.212-4 Contract Terms and Conditions—Commercial Items applies.

CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2

Full text available at http://www.acquisition.gov

52.202-1 Definitions (Jun 2020)

52.204-7 System for Award Management (Oct 2018)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.212-4 Contract Terms and Conditions – Commercial Items (Mar 2026)

52.217-8 Option to Extend Services (Nov 1999)

52.222-3 Convict Labor (Jun 2003)

52.222-26 Equal Opportunity (Sep 2016)

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.223-6 Drug-Free Workplace (May 2001)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-8 Discounts for Prompt Payment (Feb 2002)

52.232-17 Interest (May 2014)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-1 Disputes (May 2014)

52.233-3 Protest After Award (Aug 1996)

52.237-3 Continuity of Services (Jan 1991)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

FULL TEXT CLAUSES

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

352202-1, Definititions (Jan 2006_

352.232-71, Electronic Submission of Payment Request (Feb 2022)

352.239-73, Electronic and Information Technology Accessibility Notice (Dec 2015),

352.239-74, Electronic and Information Technology Accessibility (Dec 2015),

352.223-70 Safe And Health (Dec 2015)

352.226-1 Indian Preference (Dec 2015)

352.226-2 Indian Preference Program (Dec 2015)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

SET-ASIDE AND NAICS INFORMATION

Set-Aside: Indian Small Business Economic Enterprise

NAICS Code: 339114 – Dental Equipment and Supplies

Size Standard: 750 Employees

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotes shall be submitted electronically via email to PORAOAcquisition@ihs.gov.

The subject line shall include the solicitation number75H71326Q00031 and the Offeror’s entity name.

Quotes shall include:

Completed price quote (CLIN Schedule)
Technical submission demonstrating relevant experience and ability to meet the requirement.
Completed IEE Form

Questions

Questions regarding this solicitation shall be submitted in writing via email to PORAOAcquisition@ihs.gov no later than four (3) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00031.

BASIS FOR AWARD:

The Government intends to award a contract to the responsible Offeror whose quote represents the best value to the Government, considering price and non-price factors. The Government may award to other than the lowest-priced Offeror.

This procurement is time-sensitive, and the Government will consider the Offeror’s ability to expeditiously deliver and install the required systems to restore dental services.

The Government reserves the right to:

Make no award
Evaluate quotes without discussions
Communicate with Respondents for clarification purposes only
Exclude quotes that fail to follow solicitation instructions

EVALUATION FACTORS

Evaluation Factors for Award

The Government will award a contract to the responsible offeror whose quote, conforming to the solicitation, represents the best value to the Government, considering price and other factors.

Evaluation factors are listed in descending order of importance:

Factor 1: Technical Capability

The Government will evaluate the offeror’s ability to successfully perform the requirements of the Statement of Work, including:

Understanding of the requirement
Approach to delivery, installation, and system integration
Ability to meet the required schedule

Factor 2: Past Performance

Past performance will be evaluated based on:

Previous experience with similar work
References provided by the offeror
Any other relevant information available to the Government

Factor 3: Price

Price will be evaluated for completeness and reasonableness. The offeror shall provide all-inclusive pricing, including equipment, delivery, installation, removal, travel, labor, and any other associated costs.

Relative Importance

When combined, non-price factors are more important than price. However, as quotes become more equal in non-price factors, price may become a determining factor.

End of Combined Synopsis/Solicitation