This Solicitation opportunity from Department Of Defense was posted on May 20, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Yellow Ribbon Post-Deployment for 3-116 FA (10-12 JULY 2026)
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The contract requires a small business vendor to provide lodging and catering services for the Yellow Ribbon Post-Deployment event for 3-116 FA, scheduled for July 10–12, 2026, in Lakeland, Florida. Lodging must be secured for 25 rooms on the night of Friday, July 10, and 5 rooms on Saturday, July 11, with exclusive use of the facilities from 5 p.m. on the 10th through checkout on the 12th. All accommodations must be within 10 miles of the Bonnet Springs Park Event Center, comply with ADA requirements, be non-smoking, and not undergo renovations during the event. Parking for 30 vehicles must be available on the 10th and 11th and located within walking distance of the lodging, with no shuttle service permitted. The contractor must assign an on-site representative to assist Yellow Ribbon Coordinator staff and ensure qualifying attendees can check in without issue. Personal expenses such as phone charges, laundry, or room service are the guest’s responsibility and cannot be billed under the contract, and venues may not deny lodging to qualified attendees who cannot provide a credit card for incidentals. Catering services require a buffet-style hot breakfast for approximately 300 attendees on the morning of July 11, served from 7 a.m. to 9 a.m., with refreshments available until 11 a.m. The menu must include at least two main entrees, breakfast pastries, fruit, yogurt, granola, and beverages like coffee, tea, juice, milk, and water. Fast food items are prohibited, egg dishes must be made from fresh eggs, and allergens must be clearly labeled. At least one entree and one side dish must be cheese-free. All plates and flatware must be reusable or durable plastic except for paper coffee cups. Catering must be provided by a vendor pre-approved and listed in the Performance Work Statement, and the provider must use the event center’s on-site kitchen. The contractor is responsible for set-up and cleanup, and failure to meet any catering standard will result in a government claim. The Federal Government is tax exempt, and the solicitation is a total small business set-aside under FAR 19.5 with a firm fixed price structure. The Yellow Ribbon Coordinator maintains oversight, including the right to review lodging venues for safety and suitability prior to award, and final room count will be confirmed by June 2
General Info
Agency
NAICS
Place of Performance
Lakeland, FL, 33815, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
NOTE: Quote Sheet updated as of 20MAY2026.
SCOPE
The objective of this requirement is to dictate the lodging and catering requirements for 3-116 FAwith 300 total guests. The final number of attendees requiring lodging will be finalized on 26 June 2026 It is the responsibility of the contractor to ensure all requirements are met. Lodging and parking will be secured by the contractor with oversight from the Yellow Ribbon Coordinator.
DATE and LOCATION
Date: 10-12 July 2026
Hours: Hotel lodging must be available for exclusive use from 5pm on Friday, 10 July 2026 until check out Sunday, 12 July 2026.
Location: Lakeland, FL
CLIN 0001 LODGING REQUIREMENTS
The Federal Government is tax exempt. Vendor accommodations must be within 10 miles of the Bonnet Springs Park Event Center (400 Bonnet Springs Blvd Lakeland, FL 33815). Multiple lodging venues maybe used to meet this requirement. All lodging venues to be used are subject to the specifications outlined in CLIN 0001. The on-site representative must be able to meet Yellow Ribbon staff at the venue(s) if requested. The on-site representative is responsible for ensuring that event-attendees identified by the Yellow Ribbon Coordinator who qualify to receive lodging are able to successfully check-in to the lodging venue without complications.
Attendees who meet our requirements for lodging will start to arrive the day prior to the event. The amount of rooms required are:
- 25 rooms for the night of Friday, 10 July 2026
- 5 rooms for the night of Saturday, 11 July 2026
Lodging facilities shall meet the American with Disabilities Act (ADA) requirements and provide ADA compliant rooms. A preliminary requirement for ADA compliant sleep rooms and special room requirements will be provided by 26 June 2026.
All rooms provided under this contract shall be non-smoking rooms. The venue will not be undergoing renovations during event dates. Overnight and daily parking will be included in the contract for 30 vehicles on the days/nights of 10-11 July 2026. The parking area must be within walking distance of the lodging venue and not require a shuttle service to the front lobby of the venue.
CLIN 0002 CATERING REQUIREMENTS
The Federal Government is tax exempt. A catered hot breakfast will be provided for approximately 300 adults. It will be served buffet style from 0700 to 0900 on 11 July 2026. Drink refreshments will remain available to guests until 1100. The buffet will include a hot buffet meal with a minimum of two main entree choices and an assortment of breakfast pastries, and additional, common breakfast items (i.e. granola, yogurt, fruit, etc.). The buffet will also serve beverages including, but not limited to, hot coffee, juice(s), milk, water, and hot tea including sugar and cream.
Buffet will not serve 'fast food' items (i.e. french toast sticks, waffle tacos, Cinnamon Swirl Toast Breakfast Sandwiches, cheesy cheddar baco-biscuits, etc.). Egg dishes cannot be made from powdered eggs. Food menu items should avoid common allergies (i.e. shellfish) and clearly label allergens when necessary. At least one entree and one side dish must not include cheese.
The on-site representative is responsible for ensuring that catered food items conform to these requirements. Failure to meet these requirements will incur a claim from the government.
Catering services will provide flatware, plates, and condiments. With the exception of paper "to-go" coffee cups, plates and/or flatware must not be paper products. Catering services include set-up and clean-up. Flatware is encouraged and preferred to be made of a durable plastic that can be trashed after use.
Catering will be delivered to the Bonnet Springs Park Event Center (400 Bonnet Springs Blvd Lakeland, FL 33815). The catering provider is welcomed and encouraged to use the kitchen and kitchen amenities found on-site.
Catering Services must be provided by a caterer known to work with the Bonnet Springs Event Center in the past. The list of approved and recommended catering vendors can be found in the attached PWS. A caterer must be selected from amongst this list.
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