This Solicitation opportunity from Connecticut was posted on June 6, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Youth and Recreation Community Event Sponsorship Management

Closed

2024-RFP-072State & Local

Submission Closed06/25/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

SLED

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Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.

Department of Economic Development

POSTED

DEADLINE

Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.

Department of Economic Development

POSTED

DEADLINE

Better Building by Design Event Management 2028-2030

Solicitation # 77245

Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to afode@veic.org by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.

Department of Economic Development

POSTED

DEADLINE

Video Projection & Visual Content ManagementThis subcontract, titled Video Projection and Visual Content Management, involves providing and managing video projection and visual displays for prime contractors supporting event production projects at Marine Barracks 8th and I. The scope of work includes the operation of projection systems and video switchers, utilizing hotel-installed systems managed by Encore Global to ensure all content is properly formatted for venue screens. A primary objective of the contract is the delivery of seamless visual presentations and video projection specifically for the Marine Corps Birthday Ball. Managed under the Department of Defense, the project is located in Washington and falls under NAICS code 561920. The solicitation was posted on October 23, 2026, with a response deadline of October 26, 2026.

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DEADLINE

Professional Sound Reinforcement & Audio EngineeringThis subcontract for Professional Sound Reinforcement and Audio Engineering involves providing specialized audio services for event production projects at Marine Barracks 8th and I/E. The selected provider will work under prime contractors to manage the setup and operation of sound systems, specifically focusing on audio mixing, microphone placement for dignitaries, and conducting sound checks. A critical component of the role is interfacing with the existing cabling and sound infrastructure installed by Encore Global to ensure high-fidelity audio coverage throughout the Marine Corps Birthday Ball. The project is managed under the Department of Defense and is located in Washington. It falls under NAICS code 561920 and was posted on October 23, 2026, with a response deadline of October 26, 2026.

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DEADLINE

Specialized Event Lighting Design & OperationThis subcontract involves providing specialized event lighting design and operation for production projects at Marine Barracks 8th and I. The scope of work includes the design of lighting plots, programming of consoles, and the active operation of spotlights and wash lights. A primary objective of the contract is the delivery of a fully executed lighting production for the Marine Corps Birthday Ball. The contractor is responsible for coordinating lighting cues with the event program and interfacing with Encore Global to manage hotel rigging and power requirements. This project is managed under the Department of Defense and is performed in Washington, falling under NAICS code 561920.

POSTED

DEADLINE

Notice of Intent Sole Source Audio/Visual Services at the Washington Hilton

Solicitation # M0026427Q0013

The Department of Defense, through the Marine Barracks 8th and I/E, has issued a Notice of Intent to award a sole source Firm Fixed Price contract for audio and visual services for the Marine Corps Birthday Ball. The services will be performed at the Washington Hilton in the District of Columbia, with a required delivery date of November 21, 2026. The scope of work includes event production, lighting, sound, video projection, and stage support, utilizing the venue's integrated infrastructure such as cabling, rigging points, and power sources. The government intends to award this contract to Dupont Hotel Project Owner, LLC, as the Washington Hilton is the only entity through which these services can be procured. This is due to the hotel's exclusive arrangement with Encore Global as its sole authorized in-house audiovisual provider and the hotel's liability, safety, and operational policies. The procurement follows FAR Part 12 and FAR Part 13 procedures under NAICS code 561920. Interested vendors wishing to demonstrate equivalent capabilities must respond to the Marine Corps System Command by October 26, 2026, at 4:00 PM EST.

POSTED

DEADLINE

Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors in executing training events for the Judicial Council of California. The scope of work involves comprehensive operational management, including the sourcing of California-based venues, the implementation of registration tools, and the strategic marketing of training to target participants. Additionally, the provider is responsible for coordinating all on-site logistics and managing the reproduction and assembly of necessary program materials to ensure a fully coordinated event. The opportunity is categorized under NAICS code 561920 and is associated with the Judicial Council of California. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of December 4, 2026. The primary objective is the delivery of a seamless event experience encompassing both the physical venue and the management of registered attendees.

Judicial Council of California

POSTED

DEADLINE

LA28 Events, Public Events, Marketing, Branding & Community Engagement Services

Solicitation # 492

The City of Santa Monica is seeking proposals from qualified producers and consultants to establish as-needed professional services agreements for the development and implementation of creative activations, public programming, marketing, branding, and community engagement services. This initiative is designed to prepare the city for a series of high-profile global events, including Super Bowl LXI and the 2028 Olympic and Paralympic Games, while establishing a long-term legacy programming structure. The scope of work is divided into three primary functional categories: Community Engagement and Partnerships, Marketing and Audience Development, and Event Operations. Key deliverables include the creation of a volunteer program, branding strategies, crowd management protocols, and the execution of public art initiatives and cultural events. The contract is structured as a firm-fixed agreement for an initial three-year term with two optional one-year renewals. To be eligible, proposers must demonstrate at least five years of relevant experience in their chosen category and provide a detailed project work plan along with three professional references. Award selection is based on the best-qualified proposer rather than the lowest bid. Successful contractors must adhere to strict compliance standards, including the City's Living Wage Ordinance for contracts exceeding 54,200 dollars, and maintain comprehensive insurance coverage for general liability, automobile liability, and workers' compensation. Proposals must be submitted via the OpenGov portal by November 25, 2026.

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DEADLINE

Project Facilitation and Meeting CoordinationThis subcontract opportunity, titled Project Facilitation and Meeting Coordination, supports prime contractors on Army Recovery Care Program projects for the Department of Defense. The selected provider will be responsible for event management and project facilitation, which includes coordinating meeting logistics, preparing agendas and minutes, and leading planning sessions focused on program efficiency. The role requires the use of government collaboration and video teleconferencing tools to deliver essential documentation, such as post-event summary reports. Personnel assigned to this contract must possess a Public Trust clearance. The requirement falls under NAICS code 561920 and was posted on October 22, 2026, with a response deadline of November 2, 2026.

POSTED

DEADLINE

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.

American Consulate Sappo

POSTED

4 days ago

DEADLINE

in 26 days

AI Contract Overview

The City of New Haven's Department of Youth and Recreation is seeking a local organization capable of managing the YARD community event sponsorship grants. The selected organization will oversee the application process, distribute funds, and handle payments to awardees, all under the guidance of the Youth and Recreation Department. The primary objective is to support youth and family-serving organizations within New Haven by facilitating outdoor programming that promotes quality family time across the city's parks. The contract, with a value ranging from $50,000 to $150,000, is part of a solicitation process initiated on June 6, 2024, with a deadline for responses set for June 25, 2024. The project aims to enhance community engagement and outdoor recreational activities for families, with the department providing specific guidelines and input throughout the process. The primary contact for this opportunity is Gwendolyn Busch, reachable via email or phone.

General Info

Agency

Connecticut → City of New Haven

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

CT, USA

Set-Aside

NONE

Documents

2024-RFP-072: Youth and Recreation Community Event Sponsorship Management

rfp

High

ARPA Contractor Agreement Template for City of New Haven

contract-document

High

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedJun 6

Solicitation

Response DeadlineJun 25

Deadline has passed

Submission Closed

06/25/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyConnecticut → City of New Haven

Contacts1 person available

OfficeN/A

Organization / AgencyConnecticut → City of New Haven

Office AddressN/A

Contacts

Gwendolyn Busch

contact@example.gov

+1 (555) 000-0000

Full Description

The Department of Youth and Recreation is seeking a New Haven Based an organization who has the bandwidth to manage the YARD community event sponsorship grants under direction of the Youth and Recreation Department. Guidelines for the application process and distribution of grants will be determined by the Youth and Recreation Department with input from awardee. The soliciting organization will manage applications and payment of awardees. The goal of this opportunity is to provide youth and families serving organizations of New Haven in the programming for quality family time together outdoors while enjoying the numerous parks of the city.

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