Z--36C26218C0151_SERVICE to PERFORM Annual Generator Systems Preventative Maintenance

STATEMENT OF WORK (SOW) AND CRITERIA ANNUAL GENERATOR SYSTEMS PREVENTATIVE MAINTENANCE VA LONG BEACH HEALTHCARE SYSTEM 600-18-3-5665-0109 TITLE: SERVICE to PERFORM Annual Generator Systems Preventative Maintenance. BACKGROUND INFORMATION: VA Long Beach Healthcare System (VALBHCS) located at 5901 East 7th Street, Long Beach, CA 90822-5201, has a requirement for annual generator systems preventative maintenance services for twelve (12) generators that provide back-up power for the Emergency Electrical Distribution System. Generators must be kept in optimal working condition to ensure correct and efficient operation as/when needed at/for the VA Long Beach Healthcare System. Services shall also comply with all VA, local, state, and Federal policies and regulations. OBJECTIVES / SCOPE: The purpose of this contract is to have a Contractor furnish all equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, and qualified personnel to perform the annual generator systems preventative maintenance services for/on twelve (12) generators that provide back-up power for the Emergency Electrical Distribution System. Services performed shall conform to industry standards and this statement of work (SOW), and lockout-tagout procedures are to be done in accordance with OSHA Standard 29 CFR 1910.147 and VALBHCS policies and regulations. SPECIFIC TASKS: 1. BATTERIES: Starting batteries shall be removed and replaced with new batteries. Check battery chargers for proper algorithm, voltage, and current output. 2. FUEL SYSTEM: Above ground diesel tanks and lines shall be inspected for defects. 3. ENGINE: Check for fuel, oil and/or coolant leaks, and tighten all bolts, nuts and retaining devices as necessary. Governor system and linkage shall be checked for binding and proper operation. Inspect overall condition of air intake and exhaust system. Air filters shall be removed and replaced. Engine block heater(s) and associated plumbing shall be checked for proper operation. All belts shall be checked for proper tension and signs of age, wear, and tear. Inspect all wiring, cabling, and connections for any corrosion, abrasion, chaffing, or breaks. Check alternator for overall condition and proper current charge output. Check overall condition of starter. Check and inspect overall condition of equipment for obstructions, debris, and corrosion. Clean as required. 4. COOLING SYSTEM: Radiator shall be checked externally for debris, leaks, and/or corrosion. Coolant shall be tested for proper mixture with a coolant test strip. Radiator cap shall be checked for proper seal. All cooling system hoses shall be checked and tightened. Check coolant system levels and add necessary fluid as required. 5. GENERATOR CONTROLLER: Check electrical connections and wiring for any corrosion, abrasion, chaffing, and breaks. Tighten all electrical connections. Check switches and gauges. Check panel lights. 6. MAINTENANCE SERVICE: Perform inspections as noted above. Change engine lubricating oil and oil filters. Change fuel filters. Change water filters filter s and coolant conditioners when used. Obtain oil samples for analysis by fluid testing Laboratories. Dispose of maintenance service hazardous waste at an approved disposal site. Obtain coolant sample for analysist by fluid testing Laboratories and provide report. Run generator for thirty (30) minutes after all maintenance is complete to check operation of engine. Provide written report of all checked systems, anomalies detected, maintenance accomplished / performed, and recommendations for further maintenance / repairs. EQUIPMENT TO BE COVERED / SERVICED: 1. GENERATOR 5: CUMMINS ONAN 250KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 2. GENERATOR 5A: CUMMINS ONAN 600KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 3. GENERATOR 5B-1: CATERPILLAR 2.5MW Perform all annual maintenance service as identified / listed / stated above. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 4. GENERATOR 5B-2: CATERPILLAR 2.5MW Perform all annual maintenance service as identified / listed / stated above. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 5. GENERATOR 126: CUMMINS ONAN 1000KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed SATURDAY OR SUNDAY between 7:00AM 4:00PM. 6. GENERATOR 126O/P: CUMMINS ONAN 600KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed SATURDAY OR SUNDAY between 7:00AM 4:00PM. 7. GENERATOR 128: CUMMINS 250KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 8. GENERATOR 133: CUMMINS ONAN 400KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 9. GENERATOR 138: CUMMINS ONAN 500KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed SATURDAY OR SUNDAY between 7:00AM 4:00PM. 10. GENERATOR 149: NIPPONELYNSU 50KW Perform all annual maintenance service as identified / listed / stated above. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 11. GENERATOR 150: CUMMINS ONAN 360KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed during normal business hours, M F 8:00AM 4:00PM. 12. GENERATOR 164: DETROIT DIESEL 500KW Perform all annual maintenance service as identified / listed / stated above. Provide temporary generator, cabling, hook-ups, and cabling ramps needed for emergency back-up during maintenance. All work can be completed SATURDAY OR SUNDAY between 7:00AM 4:00PM. CONTRACT TYPE: Firm Fixed Price (FFP). PERIOD OF PERFORMANCE: Base Year with Three (3) OPTION Years. Annual; three hundred sixty-five (365) calendar days. PLACE OF PERFORMANCE: VA Long Beach Healthcare System 5901 East 7th Street Long Beach, CA 90822-5201 GENERAL REQUIREMENTS: Must be a certified / registered Service-Disabled Veteran-Owned Small Business (SDVOSB) Contractor / Vendor in Vendor Information Pages (VIP) and System for Award Management (SAM) databases. Offeror Site Supervisor must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card / credentials. Offeror Site Worker Personnel must possess a 10-hour Occupational Safety and Health Administration (OSHA) safety card / credentials. Schedule with Contracting Officer Representative (COR) or Designee one (1) business day in advance prior to start of work. Prior to start of work, all personnel shall have a valid VA Long Beach PIV badge. Prior to start of work, Contractor personnel shall attend Safety Briefing presented by VA Long Beach Safety Department. Prior to working, ALL energy sources (electrical, water, etc.) shall be locked and tagged out, and upon completion of work, will be re-energized and verified. NOTIFICATION: Contractor shall check-in with, notify, and coordinate ALL work activities through/with the VA Contracting Officer Representative (COR) Keith Didrickson +1 (555) 000-0000 x2-2469 or designee Mike Mommerency +1 (555) 000-0000 prior to scheduling and/or performing any work. PERFORMANCE MONITORING: Routine inspections to include acceptance will be performed by VA Facilities Personnel and the designated COR. CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms or price to cover any increase in costs incurred as a result thereof. SECURITY REQUIREMENTS: N/A. Contractor will not have access to patient records, data, or VA computer systems. GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED INFORMATION (GFI): N/A. No GFE or GFI will be provided to or used by the Contractor. RISK CONTROL: Submission of VA Infection Control Risk Assessment (ICRA) permit(s) required. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: Contractor s shall ALWAYS wear visible identification issued by VA Police during the entire time they are on the VA Healthcare System campus. It is the responsibility of the Contractor to park only in appropriately designated parking areas. Parking information is available from the VA Long Beach Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. Smoking is prohibited throughout the VA Healthcare System campus except in designated smoking areas. Possession of weapons is prohibited while on the VA Long Beach Healthcare System campus. Enclosed containers, including tool kits, shall be subject to search / seizure. Violations of VA regulations may result in citation answerable in the United States Federal District Court, not at/in the local district, municipal, or state court. POINT OF CONTACT: VA COR: Name: KEITH DIDRICKSON Department: Facilities Address: 5901 East 7th Street, Long Beach CA 90822 Phone: +1 (555) 000-0000 x2-2469 Fax: +1 (555) 000-0000 Email: contact@example.gov Contractor: The Contractor shall provide a point of contact for ALL contract administration. Name: Title: Address: Phone: Fax: Email: WORKING HOURS: As stated above under specific EQUIPMENT TO BE COVERED / SERVICED, with exceptions to National Federal Holidays. OVERTIME AND NATIONAL FEDERAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. When one of the holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday. The Contractor is not required to provide service(s) on the following National Federal Holidays nor shall the Contractor be paid for these days: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 INFORMATION SECURITY: In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected. INVOICE AND PAYMENT: Vendor will be paid monthly upon submission of a proper invoice for work completed and accepted. Final payment will be withheld until all noted discrepancies are corrected and as-build drawings are approved by the Government (VA). VA-FSC processes / pays all associated transactions for / on VA orders. To successfully submit an invoice to VA-FSC please review How to Create an Invoice within the how to guides. All invoices submitted to the VA-FSC should mirror your current submission of invoice, with the below items required. The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements. Your firm s Tax Payer ID Number (TIN) Your firm s Remit Address information The VA Purchase Order (PO) number Your firm s contact information: (Personal Name, Email, and Phone) Your VA point of contact information: (Personal Name, Email, and Phone) The Period of Performance dates (Beginning and Ending) All discount information if applicable (Percent and Date Terms) For additional information, please contact: Department of Veteran Affairs Financial Service Center Phone: +1 (555) 000-0000 Email: contact@example.gov - - - END STATEMENT OF WORK - - - ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE B.4 PRICE / COST SCHEDULE ITEM INFORMATION BASE YEAR PERFORMANCE PERIOD: July 9, 2018 to July 8, 2019 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Perform Annual GENERATOR Systems Preventative Maintenance Services at VALBHCS. 1.00 YR ________________ ______________ TOTAL ______________ OPTION YEAR ONE (1) PERFORMANCE PERIOD: July 9, 2019 to July 8, 2020 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0002 Perform Annual GENERATOR Systems Preventative Maintenance Services at VALBHCS. 1.00 YR ________________ ______________ TOTAL ______________ OPTION YEAR TWO (2) PERFORMANCE PERIOD: July 9, 2020 to July 8, 2021 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0003 Perform Annual GENERATOR Systems Preventative Maintenance Services at VALBHCS. 1.00 YR ________________ ______________ TOTAL ______________ OPTION YEAR THREE (3) PERFORMANCE PERIOD: July 9, 2021 to July 8, 2022 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0004 Perform Annual GENERATOR Systems Preventative Maintenance Services at VALBHCS. 1.00 YR ________________ ______________ TOTAL ______________ PRICE / COST SCHEDULE 0001 BASE YEAR: July 9, 2018 to July 8, 2019 $ 0002 OPTION YEAR 1: July 9, 2019 to July 8, 2020 $ 0003 OPTION YEAR 2: July 9, 2020 to July 8, 2021 $ 0004 OPTION YEAR 3: July 9, 2021 to July 8, 2022 $ AGGREGATE TOTAL BASE + THREE (3) OPTION YEARS: $