STATEMENT OF WORK Title: Provide preventive maintenance and emergency repair service at VA Medical Center Bonham, TX., 1201 E. 9th St., Bonham, TX., 75418 on two 400HP Superior Industries Model 7-5-2000 and one 200HP Superior Industries Model 7-5-1000, power boilers with Preferred Industries burner controlled management system. Background: This maintenance contract is needed to maintain the boilers in a safe and efficient manner and ensure compliance with emission requirements as set forth by the Texas Commission on Environmental Quality (TCEQ) permit. Performance Period: Period of coverage shall be for a base period of one year plus two (2) one year options to be exercised at the Government s discretion. Type of Contract: Firm-fixed-price contract. Scope of Work: Provide, personnel, transportation, materials, supplies, and labor to accomplish annual Preventive Maintenance and emergency service on two 400HP Superior Industries firetube boilers, Model 7-5-2000 and one 200HP Superior Industries boiler, Model 7-5-1000 using Preferred Industries burner controlled management system. Our systems consist of the following types of equipment and controls: Preferred Utilities, Calorex, Ashcroft, Magnatrol, Maxon, Etter Eng. Corp., Dan Foss and Preferred Instruments. Our systems consist of the following types of equipment and controls: Preferred Utilities, Calorex, Ashcroft, Magnatrol, Maxon, Etter Eng. Corp., Dan Foss and Preferred Instruments. We require from all technicians performing testing onsite: Documented evidence of technical ability on 200hp and higher firetube boilers (certifications, training, experience, etc.) Documentation of ability to perform testing on all safeties for firetube boilers described within the VHA testing manual. Documented experience (certifications, training, experience, etc.) with Preferred Instruments boiler controls and BMU (boiler management unit). Documentation of ability to operate a firetube boiler and associated equipment in automatic or manual operation. All testing shall be accomplished in accordance with the most current version of the VHA Boiler Plant Safety Device Testing Manual. All testing must be documented utilizing the testing documents in the Boiler Plant Safety Device Testing Manual (Included in attached Boiler Plant Safety Device Testing Manual) and copies provided to, and any discrepancies notated and communicated to the Boiler Plant operator on duty at the time of discovery. Contractor shall cover all costs for calibrations of gauges, transmitters and controls including shipping handling and postage. All materials, parts and supplies for corrective and emergency maintenance will paid for by the VA. Upon approval and funding the contractor shall provide all parts or materials necessary for repair/s. All used parts are to be turned over to the VAMC for evaluation. Service: Normal routine service shall be accomplished during normal business hours, 8:00 am to 5:00 pm, Monday through Friday, excluding federal holidays. Observed Federal Holidays are New Year s Day, Martin Luther King Jr, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and any other day designated as a holiday by the President of the United States. Repair service call for corrective maintenance shall be as follows: 1 April to 14 November shall be during normal business hours, 8:00 am to 5:00 pm, Monday through Friday, excluding federal holidays. 15 November to 31 March emergency service shall be provided 24 hours, 7 days a week. During this period, corrective maintenance will be initiated by VAMC by telephone to the service center, which must be acknowledged within 2 hours. A fully qualified service technician must be on-site within 12 hours of acknowledgement of the service call. Fully qualified means that the service representative can show evidence of the successful completion of an acceptable training program on the equipment in question. The equipment shall be restored to full service within 48 hours of arriving on the job site, barring extenuating circumstances. Full service means that defective parts have been replaced with parts that meets or exceeds the manufacturers original specifications and that the equipment meets or exceeds the manufacturers original performance specifications. Annual preventive maintenance shall be completed prior to 1 November of each year. Calibrate oxygen analyzer. Test/adjust Low Oxygen Level Alarm. Perform combustion analysis of boilers under gas and fuel oil operation. Calibrate fuel feed/air mixture. Adjust ignition electrode gap. Vibration analysis of blower motors. Calibrate all steam, oil, gas and feed water pressure gauges. Calibrate Preferred Industries controls. Operationally test all boiler safety devices. Calibrate all burner controls Semi-annual checks: Check vibration of burner fans. Check furnace pressure and test high pressure cut-out. Calibrate instrumentation, monitoring, control systems, and thermometers. High-steam pressure cut-out (recycle) High-steam pressure cut-out (non-recycle) Check gas vent for leaks. High-gas fuel pressure cut-off. Low-gas fuel pressure cut-off. Gas fuel safety shut-off valves proof of closure. Leak test gas fuel safety shut-off valves. Low-atomizing pressure for fuel oil. High-fuel oil pressure cut-off. Fuel oil safety shut-off valves proof of closure. Leak test fuel oil safety shut-off valves. Check operation of Liquid Petroleum gas pilot. Low-pilot gas pressure cut-out. Forced draft fan motor interlock. Forced draft fan damper wide open for purge. Boiler outlet damper wide open for purge. Purge air flow interlock. Timing for pre-purge. Timing for post-purge. Igniter timing. Low fire position interlock. Combustion air interlock. Main flame out; i.e., time to close valves. Ignition flame out; i.e., time to close valves. Minimum igniter flame test. Scanner not sensing ignition spark. Low-oxygen alarm and/or cut-out. Pre-purge setting of flue gas recirculation damper. Calibrate all Burner controls. Quarterly preventive maintenance Inspect fuel-burning equipment. Calibrate operating controls. High gas, oil, steam recycle and non-recycle switches. Low atomizing air, main gas, pilot gas (natural and propane gas) and oil pressure switches. Test and adjust low oxygen alarms. Calibrate all sensors. Boiler steam and steam header pressure. Perform combustion analysis in all fuel modes, gas and oil. Calibrate gas flow, feed water, steam and water level transmitters. Reset totalized values if desired by customer. Information systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. The Contracting Officer s Representative (COR) and the Contractor will assure that- No other information except what is in this contract will be shared with the contractor in any follow-up communication. None of the information in this contract includes Protected Health Information (PHI) or Individually Identifiable Information (III). Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA. Records Management: All records (administrative and program specific) created during the period of the contract belong to the VA North Texas Health Care System (VANTHCS) and must be returned to VANTXHCS at the end of the contract or destroyed in accordance with the VHA Record Control Schedule (RCS) 10-1.
