36C26326Q0507, Z1DA -PN: 568A4-26-SL001, Fire System Maintenance (HS)

This contract, issued by the Department of Veterans Affairs through Network Contracting Office 23, is a firm-fixed-price service-disabled veteran-owned small business (SDVOSB) set-aside for fire system maintenance at the VA Black Hills Health Care System Hot Springs Campus in South Dakota. The project involves repair and maintenance of components of the fire suppression and safety systems, including the removal and replacement of fire-rated doors and hardware, ensuring compliance with NFPA 80, NFPA 101, UL standards, and accessibility codes such as the Architectural Barriers Act Accessibility Standards. The scope limits work primarily to a critical fire egress door assembly and adjacent fire suppression systems, with an expected performance period of 30 calendar days from the Notice to Proceed, conducted entirely on-site. Bidders must be verified SDVOSBs registered in the SBA certification database and in active status in the System for Award Management (SAM) at the time of bid submission, with compliance with applicable NAICS codes (238220) and associated small business size standards. The contract’s estimated magnitude is below $25,000, and award will be determined on a Lowest Price Technically Acceptable (LPTA) basis, with technical acceptability assessed through mandatory compliance and responsibility pass/fail criteria including financial resources, performance record, and ethical standards. The solicitation, planned for release after April 15, 2026, will be available solely on the SAM.gov Contract Opportunities site, with all amendments and documents posted there. Contractors are responsible for obtaining all solicitation materials electronically and monitoring updates. Contract administration includes electronic invoicing submitted to the Network Contracting Office 23’s designated addresses, with payments managed by the VA Financial Services Center in Austin, Texas. Security and performance requirements incorporate NIST-based controls to safeguard federal contract information, along with strict adherence to VA-specific clauses concerning subcontracting limitations, data rights, and flow-down requirements to subcontractors. Inspection and acceptance occur on-site by the Contracting Officer’s Representative (COR), who verifies compliance with fire safety and accessibility standards, hardware certification, and operational testing. Proposal submission requires full compliance with standardized federal forms, certifications, and electronic delivery in PDF not exceeding 10 MB by the May 25, 2026 deadline, with all clarifications and inquiries managed via email to designated contract specialists. This contract emphasizes strong regulatory adherence, technical performance standards, and socioeconomic program participation to ensure safe, timely, and cost-effective completion of essential fire safety maintenance at a VA healthcare facility.