Tara Shirley

Sole Source to Spathe Systems for Thomasville MERS MOC Crestron Equipment Replacement

The Department of Homeland Security's National Continuity Section is issuing a sole source award to Spathe Systems LLC, doing business as Endurion, for the replacement of the existing system controller at the FEMA Mobile Emergency Response Support Thomasville Detachment. This contract encompasses the engineering, purchase, installation, programming, and maintenance of AV equipment, including labor and travel costs and manufacturer warranty support. Spathe Systems is designated as the sole source for this requirement because they hold the proprietary programming code embedded in the existing AV system software. Due to their four-year history of providing technical support for various weather centers and their familiarity with Office of Response and Recovery standards, they are the only vendor capable of modifying the legacy components without reverse-engineering. Utilizing another vendor would necessitate the redevelopment of proprietary components, introducing significant risks to cost, scheduling, and system interoperability during emergency events.

Department Of Homeland Security75960, GA, USA

NAICS

334111

Electronic Computer Manufacturing

PSC

7E20

Posted Sep 21, 2026

02385

Closed

Federal

Sole Source to Diaconia LLC for Audio-Visual Renovation--Bluemont, VA

This sole source contract with Diaconia LLC and subcontractor Bridges SI focuses on the information technology and audio visual refresh of three distinct spaces within the FEMA Operations Center and Continuity of Operations facility in Bluemont, Virginia. The project involves upgrading current systems and components, including all necessary cabling and connections. Diaconia and Bridges SI were selected due to their history of engineering and sustaining these systems since 2010, providing the government with essential operational knowledge, proprietary expertise, and a cleared workforce to maintain the security posture of the accredited environment. The contract is designated as an 8(a) sole source under NAICS code 334310 for the Department of Homeland Security. Because the work occurs in mission-critical, sensitive operational spaces, all contractor personnel must possess a valid TS/SCI clearance. The agreement includes a one-year installer warranty requiring on-site support within 12 hours for all warrantied equipment. This procurement strategy is intended to mitigate security risks and avoid the significant costs and downtime associated with transitioning to a new contractor.

Department Of Homeland SecurityBluemont, VA, USA

NAICS

334310

Audio and Video Equipment Manufacturing

PSC

7E20

Posted Sep 18, 2026

8A3370

Closed

Federal1

Commercial Truck and Trailer Tire Replacement--Bothell, WA

This Request for Proposal is for the procurement of new, unused commercial truck and trailer tires and associated replacement services for government vehicles and trailers managed by FEMA MERS Bothell. The selected contractor must be located within 30 miles of the Bothell office and will be responsible for the removal of old tires, mounting and installation of new tires, spin balancing, and the installation of metal valve stems. All services may be performed at either the contractor's facility or the government location, and the contractor is required to dispose of old tires according to all applicable federal, state, and local regulations. The contract strictly prohibits the use of retreaded, recapped, or previously mounted tires unless written authorization is provided by the Contracting Officer. Proposals will be evaluated based on the lowest priced technically acceptable criteria. This solicitation, issued by the Department of Homeland Security, requires responses by September 15, 2026, and is categorized under NAICS code 441340.

Department Of Homeland SecurityBothell, WA, 98021, USA

NAICS

441340

Tire Dealers

PSC

2610

Tires and Tubes

Posted Sep 10, 2026

02587

Closed

Awarded5

Amendment 5 - Janitorial Services--Maynard, Massachusetts

This contract is a Firm-Fixed Price solicitation for janitorial services at the Federal Emergency Management Agency’s Vehicle Storage Administration Building in Maynard, Massachusetts, issued under solicitation number 1992 as a Total Small Business Set-Aside under NAICS code 561720. The base period of performance is one year, with four additional one-year option periods, making the potential total contract duration five years, with performance beginning on the date of award after contractors complete personnel background investigations, badging, and facility access procedures. The facility spans approximately 50,400 square feet, including 7,061 square feet of carpeted area and 8,682 square feet of tiled area, with cleaning responsibilities focused on office, bathroom, and maintenance bay areas. Services must be performed Monday through Friday between 2:00 p.m. and 7:00 p.m., requiring at least two janitors to complete all tasks, though performance may conclude early if all duties are fulfilled. Annual floor stripping and semiannual carpet cleaning are included within the firm-fixed price, while emergency call-back services must be responded to within one hour and are separately reimbursed. A 20-hour monthly allowance covers miscellaneous utility work, with materials for alterations also reimbursed separately. No industrial bay cleaning is required. A site visit is mandatory for proposal submission, and offerors must submit pricing broken down by base year and each option year. Contractors must comply with strict security protocols, including HSPD-12 compliance, submission of SF-87, FD-258, and SF-85P forms for all personnel, and must ensure all employees are U.S. citizens or lawful permanent residents, with exceptions requiring senior security approval. All personnel must complete CUI training, insider threat training, and OPSEC briefings, with certificates submitted on schedule. The contractor is responsible for maintaining a Quality Control Program, submitting monthly QC reports, and adhering to OSHA, ASHRAE, and NEC standards. Performance is subject to the government’s Quality Assurance Surveillance Plan, with deductions applied for failed inspections as outlined in Figure 1 of the Statement of Work. The evaluation prioritizes service efficiency and staffing methodology over price, using a best-value trade-off approach rather than lowest price technically acceptable. The Contracting Officer and Technical Representative retain authority to reject personnel, require retraining, or enforce service corrections on-site. The solicitation was amended five times, with the most recent update

Department Of Homeland Security44780, MA, USA

NAICS

561720

Janitorial Services

PSC

S201

Utilities and Housekeeping Services

SBA

Awarded

Federal6

Amendment 3 - RFP for Janitorial Services--Bothell, Washington

This contract solicitates janitorial services for the Federal Emergency Management Agency’s Bothell Mobile Emergency Response Support facility in Washington, with performance required at 200 228th Street SW, Bothell, WA 98021. The work includes daily cleaning Monday through Friday, completed by noon, excluding federal holidays, covering all areas such as restrooms, kitchens, stairwells, offices, and carpeted or hard-surface floors, along with semi-annual deep cleaning tasks. All cleaning supplies—including trash bags, toilet paper, soap, paper towels, and cleaning agents—must be provided by the contractor and included in the proposal pricing; the government does not furnish any consumables. Personnel must be U.S. citizens, pass Tier 1 or higher background investigations with fingerprinting and completion of SF-85P, OF-306, and SF-87 forms, and undergo OPSEC and Insider Threat training within 30 days of award or 10 days for new hires. All on-site staff must wear government-issued identification badges with photo, name, clearance level, and expiration date at all times, and are required to be escorted in certain facility areas. The prime contractor and all subcontractors performing janitorial work must be physically located within a 30-mile radius of the facility—a mandatory, disqualifying requirement if not met. The project manager must be named in the proposal with approved alternates, fluent in English, and available by phone daily from 6:00 AM to 3:00 PM EST, with a 48-hour response time for technical issues. Replacement of key personnel requires 15 business days’ notice and government approval. Services begin on the date of award, with monthly invoicing required after services are rendered; no advance payments are permitted, and the contract term is strictly one year with no option extensions, to be re-competed afterward. Evaluation is conducted using a Low Price Technically Acceptable approach, where proximity to the facility is a pass/fail gate, and among qualified offerors, award goes to the lowest-priced responsive bidder. The solicitation is a total small business set aside under NAICS code 561720, requiring offerors to self-certify as small businesses and provide a Unique Entity ID. Wage Determination 2015-5535 Revision 28 governs labor rates, and Executive Order 13706 mandates paid sick leave benefits and health-and

Department Of Homeland SecurityBothell, WA, USA

NAICS

561720

Janitorial Services

PSC

S201

Utilities and Housekeeping Services

Posted Aug 4, 2026

SBA2258

Closed

Federal

Parking Space at FEMA HQ

Department Of Homeland SecurityWashington, DC, USA

NAICS

812930

Parking Lots and Garages

PSC

X1LZ

Lease or Rental of Facilities

Posted Jan 20, 2026

01021

Closed

Federal12

Garage Door Repair--Maynard, MA

The contract involves repairing a malfunctioning overhead door at FEMA's facility in Maynard, Massachusetts, due to age-related failure and multiple broken springs. The contractor is responsible for replacing five torsion spring assemblies on the overhead bay door, inspecting existing hardware to assess its condition, and replacing any hardware not functioning properly. The work is scheduled to be completed within one day, with additional time allocated if further parts need replacement. The contractor must also ensure the door operates correctly and will be responsible for thoroughly cleaning the work area, removing all trash and excess materials in compliance with relevant regulations. A mandatory site visit is scheduled for September 4, 2025, at 10:00 am EST at the specified FEMA location, and proposals must be submitted by September 8, 2025, at 4:00 pm EST. The selection process emphasizes the lowest-priced, technically acceptable proposal. The contract is set aside for small businesses under the SBA program, and interested parties can contact FEMA representatives for further details.

Department Of Homeland SecurityMaynard, MA, 01754, USA

NAICS

238190

Other Foundation, Structure, and Building Exterior Contractors

PSC

Z2GZ

Maintenance, Repair, or Alteration of Real Property

Posted Aug 28, 2025

SBA3388Y2025T

Closed