13--Ammunition AR 15 VA LETC - Award

VA119A-16-Q-0250 Page 1 of 13 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Solicitation VA119A-17-Q-0264 issued as a Request for Quotes (RFQ). This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP) and FAR Part 12, Acquisition of Commercial Items. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 effective March 7, 2016. The NAICS Code is 332992 Small Arms Ammunition Manufacturing . The Small Business size standard is 1250 employees. This requirement is a Firm Fixed Price 100% Service Disabled Veteran Owned Small Business and only qualified offerors may submit quotes. Only offers from firms that are certified to meet Small business size standard will be considered. You may contact your local U.S. Small Business Administration (SBA) office (federal, not state office) for more information on the small business program. Your local SBA office's contact information may be found by accessing the SBA website (www.sba.gov). Questions Due Date: 05/25/2017 3:30 PM ET Quote Due Date: 06/02/2017 3:30 PM ET The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and an addendum is below. A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, shall be included with any quote as required. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and an addendum is below. See below for further requirements and solicitation details. VA119A-16-Q-0250 Page 7 of 13 Page 1 of 1 SECTION B B.1 CONTRACT ADMINISTRATION DATA All administration matters will be handled by the following individuals: 1. CONTRACTOR: Contractor Primary Representative TBD 2. GOVERNMENT: Contracting Officer (CO): Carey M. Kauzlarich, contact@example.gov, +1 (555) 000-0000 Contracting Specialist (CS): Tanya Sims-Williams, contact@example.gov, +1 (555) 000-0000 Contracting Officer s Representative (COR): TBD 3. LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside (Deviation). Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. B.2 INVOICING INSTRUCTIONS Submission - In accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests, all invoices shall be submitted electronically. A copy of all invoices shall be provided to the contracting POC identified in section D.1. Tungsten (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-invoice Set-up information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: +1 (555) 000-0000 Tungsten e-Invoice email: contact@example.gov FSC e-Invoice contact information: +1 (555) 000-0000 FSC e-Invoice email: contact@example.gov http://www.fsc.va.gov/einvoice.asp COMMUNICATIONS: https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily Submission of Proper Invoice - The following data must be included in an invoice for it to constitute a proper invoice: a. Name and address of the contract b. Invoice date and number c. IFCAP Purchase Order Number d. Contract Number e. Item number, description, quantity, unit of measure, price, extended price and a total of supplies delivered or services performed. Cumulative billing (per line item and total) Final invoices must be marked FINAL INVOICE Proof of supplies delivered or services performed MUST also be provided. Signature, printed name and title of Government receiving official and date of delivery or performance period must be included. INVOICES THAT DO NOT COMPLY WITH THESE REQUIREMENTS SHALL BE REJECTED. Contractor Remittance Address - All payments by the Government to the contractor will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management, or [ ] 52.232-36, Payment by Third Party Invoice shall be submitted in the arrears a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] Upon Delivery and Acceptance of Supplies B.3 DELIVERABLES All contractor provided work products are to be furnished within the specified delivery dates established by schedule of deliverables. Any changes to delivery dates shall be discussed with and requested in writing to the COR and CO. If for any reason any deliverable cannot be delivered within the scheduled due date, the contractor is required to explain why in writing to the COR and CO including a firm commitment of when the work shall be completed. This notice to the COR and CO shall cite the reasons for the delay. The COR and CO shall then review the facts and issue a response approving or disapproving the request. B.4 PRICE/DELIVERY SCHEDULE ITEM INFORMATION Base Year Period of Performance: 06/17/2017 to 06/16/2018 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Delivery Date: 07/17/2017 141 CS 0002 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Delivery Date: 10/17/2017 141 CS 0003 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Delivery Date: 01/18/2018 141 CS 0004 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Delivery Date: 04/18/2018 141 CS ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0005 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Delivery Date: 07/17/2017 21 CS 0006 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Delivery Date: 10/17/2017 21 CS 0007 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Delivery Date: 01/18/2018 21 CS 0008 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Delivery Date: 04/18/2018 21 CS Optional Year 1 Period of Performance: 06/17/2018 to 06/16/2019 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 1001 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 1 Delivery Date: 07/18/2018 141 CS 1002 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 1 Delivery Date: 10/18/2018 141 CS 1003 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 1 Delivery Date: 01/19/2019 141 CS 1004 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 1 Delivery Date: 04/19/2019 141 CS ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 1005 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 1 Delivery Date: 07/18/2018 21 CS 1006 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 1 Delivery Date: 10/18/2018 21 CS 1007 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 1 Delivery Date: 01/19/2019 21 CS 1008 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 1 Delivery Date: 04/19/2019 21 CS Optional Year 2 Period of Performance: 06/17/2019 to 06/16/2020 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 2001 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 2 Delivery Date: 07/19/2019 141 CS 2002 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 2 Delivery Date: 10/19/2019 141 CS 2003 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 2 Delivery Date: 01/20/2020 141 CS 2004 Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps 500 rounds per case Option Year 2 Delivery Date: 04/20/2020 141 CS ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 2005 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 2 Delivery Date: 07/19/2019 21 CS 2006 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 2 Delivery Date: 10/19/2019 21 CS 2007 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 2 Delivery Date: 01/20/2020 21 CS 2008 Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 500 rounds per case Option Year 2 Delivery Date: 04/20/2020 21 CS B.5 PRODUCT DESCRIPTION 1.0 BACKGROUND The Veterans Affairs Law Enforcement Training Center, (VA LETC) located in North Little Rock, Arkansas provides professional training for all VA Police Officers. Through its Enterprise Fund activities, The VA LETC also provides training services to other Federal Law Enforcement Agencies. The United States Department of Veterans Affairs Police is the uniformed law enforcement service of the US. Department of Veterans Affairs and are responsible for the protection of the VA Medical Centers and other facilities such as VA Hospitals, Outpatient Clinics and Community Based Outpatient Clinics. The primary role of VA Police is to serve as a protective uniformed police force in order to deter and prevent crime, maintain order and to respond to serious incidents/threats which may have occurred with the jurisdiction of the Department or its federal assets; due to the expansion and upgrade of the VA LETC and the implementation of a long gun program. . 2.0 REQUIREMENTS The VA-LETC in North Little Rock, Arkansas requires a vendor to provide the following supply of ammunition: Description Ammunition: .223 Bullet Type: Full Metal Jacket Weight: 55 Grain Muzzle Energy: 1161-1282 ft. lbs. Muzzle Velocity: 3090-3240 fps Ammunition: .223 Bullet Type: Soft Point Weight: 62 Grain Muzzle Energy: 1200-1333 ft. lbs. Muzzle Velocity- 3000-3100 fps 2.1 Delivery Point: VA-LETC ATTN: TBD 2200 Fort Roots Drive North Little Rock, AR 72114 2.2 The contractor shall provide the supplies as stated in the delivery order/contract requirements. Contractor shall meet all requirements for U.S. Federal, State, and City codes regarding sale and delivery of ammunitions. 3.0 DELIVERY ORDER REQUIREMENTS 3.1 Provide Ammunition to VA LETC 3.1.2 Ammunition shall be shipped in a timely manner that will ensure receipt of shipment within in accordance with delivery order/schedule of the contract award. 3.1.2.1 Notification of shipment shall be provided to COR not later than two hours after shipment departure. 3.1.2.2 Contractor shall ensure supplies delivered are the same as specified in the Product Description (PD). 3.1.2.3 All supplies delivered shall be newly manufacture products ONLY, NO remanufactured, NO used products. NO "grey" or black market items. 3.1.2.4 The contractor shall comply with all applicable U.S. Federal laws and State laws in relation to manufacturing, packaging, labeling, registration, and transporting. 3.2 Specifications/Description 3.2.1 All ammunition must be current production verified by lot number through the manufacturer. Contractor must guarantee that all ammunition delivered has been stored under manufacturer recommended conditions to protect the integrity of the product. A letter of authorization is not required. 3.2.2 See Section 2.0 of PD for exact ammunition description/specifications 3.3 Delivery 3.3.1 Delivery shall be in accordance with Delivery Order/Contract instructions as to quantity, schedule, hours and address. 3.3.2 Deliveries shall be made between the hours of 8:00 am and 4:00 pm Central Time, Monday through Friday. Special Shipping Instructions: Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor cannot make any changes to the delivery schedule at the request of Site POC. Contractors must coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3)