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15B11826Q000000004 3RD QTR FY 26 FOOD SERVICE BREAD USP BIG SANDY Award Notice

Awarded
15B11826Q000000004Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Department of Justice, Federal Bureau of Prisons, awarded a firm-fixed-price contract to East Baking for the supply and weekly delivery of fresh bread products to USP Big Sandy in Inez, Kentucky. This total small business set-aside procurement, conducted under NAICS 311812, covers the third quarter of fiscal year 2026, with a performance period from April 1, 2026, through June 30, 2026. The contract total is estimated at 43,981.86 dollars, with East Baking providing finger rolls, sandwich rolls, and white/whole wheat loaves at a uniform unit price of 2.26 dollars per package. Deliveries are required weekly, Monday through Friday, between 7:30 AM and 2:30 PM, with a strict freshness requirement that all products be delivered within 48 hours of baking. The award was based on a de facto lowest price technically acceptable methodology, where vendors were first screened via a pass/fail evaluation of past performance and small business status before the lowest price was selected. The contract incorporates various federal acquisition regulations, including specific Department of Justice security and privacy requirements, and mandates compliance with commercial item descriptions CID A-A-20052C and CID A-A-20053C.

General Info

Agency

Department Of Justice → USP Big Sandy

Contract Value

$43,981.86

NAICS

311812 - Commercial Bakeries

Place of Performance

Inez, KY, 41224, USA

Set-Aside

SBA

Awardee

East baking Co

Award Issued Date

Documents

4

RFQ 15B11826Q00000004 3rd QTR FY26 Food Service Bread

PDF, High priority: read this first7 pages · rfq
High

RFQ 15B11826Q00000004 Bread Synopsis Solicitation

DOCX, High priority: read this first4 pages · rfq
High

Award Decision Memo - Bread Subsistence FY26 3RD QTR BSY

DOCX, Low priority2 pages · award
Low

Vendor Bid Sheet General Items 15B11826Q000000004 3rd QTR FY 26

XLSX, Low priority1 page · vendor-bid-sheet
Low

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Justice → USP Big Sandy
Contacts2 people available
OfficeINEZ, KY, 41224, USA
Organization / AgencyDepartment Of Justice → USP Big Sandy
Office AddressINEZ, KY, 41224, USA
Contacts
Jacob Flanigan
contact@example.gov
+1 (555) 000-0000
James Music
contact@example.gov
+1 (555) 000-0000

Full Description

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U.S. Department of Justice


Federal Bureau of Prisons


USP Big Sandy


1197 Airport Road


Inez, KY 41224


                                                                                               


                                                                                                March 20, 2026




MEMORANDUM FOR PROCUREMENT FILE




LOCATION:                         USP BIG SANDY



SUBJECT:                             Award Decision/Determination of Responsibility Memo
Fiscal Year 26, Quarter 3 Bread Subsistence Requirement
 


RFQ#:                                    15B11825Q000000004


BPQ#:                                    VARIOUS/SEE FILE


Purchase Order#:                 VARIOUS/SEE FILE



Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 03/01/2026.  This was accepted by Contract Specialist, Jacob Flanigan, on 03/01/2026. 



As stated in the Request for Quote,


“Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:



  1. Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;


(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”



  • ALL VENDORS were verified to be a small business in accordance with

 NAICS 311812 - Commercial Bakeries small business size of 1000 employees.



ALL VENDORS also has a good past performance with no recent Termination for Causes.  See file for www.SAM.gov responsibilities and determinations.



With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.



No.


Item Description


Qty


Unit


LOWEST PRICE


LOWEST VENDOR







 


1


Bread, Roll, Enriched, Finger (Hot Dog)


2890


PG


2.2600


East Baking



 


2


Bread, Roll, Enriched, Sandwich (Hamburger)


4331


PG


2.2600


East Baking



 


3


Bread, White, Whole Wheat


12240


PG


2.2600


East Baking



 





Therefore, each vendor is the best value, per line item, and will win the award above.



Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.


(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible. 



This memo will serve as a determination of responsibility. 



All information within this memo is complete and to the best of my knowledge.



Jacob Flanigan


Contract Specialist


USP Big Sandy


Federal Bureau of Prisons

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