This Solicitation opportunity from Virginia was posted on October 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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161235 2027 Local Programs Workshop

Closed

161235State & Local

Submission Closed10/20/2026, 10:00:00 AM EDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Solicitation # rfx_14307_ROAF

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Light RFQ: Hotel services for a half day workshop on 25 November 2026 in Kathmandu Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14297_ROAP

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FINADMIN494 - Finance & Administration

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Solicitation # HQ003427QE021

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Conference Venue and Catering SupplyThis subcontract agreement establishes the provision of conference venue and catering services to support prime contractors working on International Labour Organization projects in Ghana. The selected provider is responsible for supplying professional conference rooms equipped with necessary audio-visual technology, alongside comprehensive hospitality services including breakfast, lunch, and coffee breaks for international delegates. To ensure the quality of the event, the facility must adhere to strict professional standards and maintain rigorous health and safety protocols for all catering operations. The scope of work encompasses the full delivery of venue space and meal services for the entire duration of the specified events.

ILO

POSTED

2 days ago

DEADLINE

N/A

AI Contract Overview

The Virginia Department of Transportation is soliciting bids for a comprehensive conference facilities package to host the 2027 Local Programs Workshop. The selected contractor will provide event services for approximately 750 participants, including local government leaders, consultant engineers, contractors, and VDOT staff. Required services include overnight lodging, meals, parking, and a dedicated conference manager to coordinate logistics. The event will span two and a half days and must be hosted in Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach, with specific date windows available in September and October 2027. Facilities must include a plenary room with a minimum capacity of 750, a hospitality room for up to 150 people, space for 30 to 35 vendor booths, and full audio-visual support. The contract will be awarded to the lowest responsive and responsible bidder based on a grand total price. Bidders must submit their proposals electronically via eVA by 10:00 AM EST on October 20, 2026. Required documentation includes a VA State Corporation Commission Form, a Small Business Subcontracting Plan (unless the bidder is DSBSD-certified), and hotel availability information. Award priority is given to DSBSD-certified micro or small businesses. Following the bid period, VDOT will conduct mandatory site visits and food sampling to verify that the proposed facilities meet all specifications, including ADA compliance and safety codes. Payment will be processed within 30 days of a valid invoice in accordance with the Virginia Prompt Payment Act.

General Info

VDOT seeks bids for 2027 Local Programs Workshop conference facilities and event services.

Agency

Virginia Department of Transportation

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

or Virginia Beach, VA, USA

Set-Aside

NONE

Documents

amendment

High

43 pages · ifb

High

q-and-a

Low

prebid-attendance

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 16

Solicitation

Response DeadlineOct 20

Deadline has passed

Submission Closed

10/20/2026, 10:00:00 AM EDT

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Organization & Contact Information

AgencyVirginia Department of Transportation

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia Department of Transportation

Office AddressN/A

Contacts

Steven Ferguson

Full Description

VDOT is soliciting bids from qualified firms to provide a conference facilities package including conference facilities, overnight lodging, parking and meals for approximately seven hundred and fifty (750) local government leaders, consultant engineers, contractors, and VDOT staff from across Virginia to discuss delivery of Local Transportation Programs and Projects.