19TH2026Q0049 - Portable Interpreting Equipment

The U.S. Embassy Bangkok, under the Department of State, is soliciting quotations for the replacement of portable interpreting equipment under RFQ#19TH2026Q0049, with offers due by July 17, 2026, at 16:00 Bangkok local time. The requirement calls for four complete sets of UHF-based interpreting equipment, each comprising six transmitter units with lapel microphones, twenty-four receiver units with single-sided earphones and lanyards, and a heavy-duty waterproof carry case with thirty labeled slots. All equipment must be delivered within thirty days of contract award to the U.S. Embassy Bangkok at the designated receiving office, with delivery limited to specified hours Monday through Thursday and requiring at least 48 hours’ advance notice. The contract uses FOB Destination and DDP (Delivery Duty Paid) terms, obligating the contractor to handle all shipping, customs clearance, demurrage, and associated fees. Award will be made to the lowest-priced, technically acceptable, and responsible offeror, with price being the sole evaluation factor after pass/fail gates for acceptability and responsibility are met. All submissions must be in English, in MS-Word, MS-Excel, or PDF format, and must not exceed 30MB per file; larger submissions must be split across multiple emails. The system for Award Management (SAM) registration is mandatory, and proof of active registration, including the Unique Entity Identifier, must accompany all proposals. Offerors must also demonstrate a minimum of five years in the interpreting solutions business and hold authorization as an OEM distributor or partner. Additional requirements include compliance with numerous FAR and DOSAR clauses covering ethics, labor standards, equal opportunity, trafficking in persons, cybersecurity, and procurement integrity, along with local licensing in Thailand. A one-year warranty covering advance spare parts and on-site pickup and drop-off service is required. Invoices must itemize VAT separately and conform to FAR 32.905(e) standards, and performance will be monitored under a Quality Assurance Surveillance Plan administered by the Contracting Officer’s Representative.