2 Ton , 2 Stage portable, Water-Cooled Liquid Chiller
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Fermi Forward Discovery Group (FFDG) at Fermilab is seeking a single Firm Fixed Price contract for the procurement of a 20 Ton, two-stage portable water-cooled liquid chiller, Model WCWC-240-E, along with a digital phase monitor, ICM 531 surge protector, and a remote control panel HMI communication cable capable of up to 300 feet, to be delivered F.O.B. Fermilab in Batavia, Illinois, with freight prepaid. The solicitation, numbered RFP-383781, is issued under NAICS code 333998 and follows FAR Subpart 12.6 for commercial product acquisitions, with no formal written solicitation planned—this notice serves as the complete solicitation. All offers must be submitted in writing by 4:00 p.m. Central Standard Time on July 8, 2026, and must include the completed RFP pricing page along with the mandatory SARC and PUR-466 certifications, including UEI registration status and socioeconomic classifications. Proposals must strictly conform to technical specifications; any exceptions, additional terms, or hyperlinks to external conditions will result in disqualification. The contract will be awarded to the offeror whose proposal most clearly meets all requirements and is most advantageous to the Government, with an emphasis on compliance with the Buy American Act requiring detailed domestic content disclosures for construction materials and justification for any exceptions. Special requirements include full compliance with export control laws under EAR and ITAR, prohibitions against human trafficking, anti-kickback statutes, limitations on subcontracting costs to no more than 70% of total estimated costs, and mandatory enrollment in E-Verify for all prime contractors and downstream subcontractors. Data rights under FAR 52.227-14 with Alternate II or III apply, permitting the Government and Fermilab access to limited rights data or restricted computer software for inspection and use, and the contract includes clauses addressing lobbying disclosures, debarment certifications, and procurement integrity. All contractual inquiries must be directed to Cathleen E. Stadler, and no oral communications will be considered. The FRA General Terms and Conditions for Commercial Products and Services, accessible via Fermilab’s procurement website, will form a binding part of any resulting purchase order.
General Info
Agency
NAICS
Place of Performance
IL, 60510, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Request for Quote | brand name or item specifications equal to
Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for a 2 Ton, two stage, portable water-cooled liquid chiller, Model WCWC-240-E, with Delta PLC with Modbus communications.
NAICS Code for this procurement is 333998
Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to be shipped to Batavia, Illinois Warehouse 2. This is a /solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.
- Model WCWC-240-E : 20 Ton, Two Stage Portable Water-Cooled Liquid Chiller QTY 1
- Digital Phase Monitor with Incoming Power, 3 Phase Protection QTY 1
- ICM 531 Surge Protection for 460 Volt, 3 Phase QTY 1
- Remote Control Panel HMI Communication Cable RS232 and ethernet up to 300 ft. QTY 1
- Freight
Oral communications are not acceptable in response to this notice.
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 07/08/2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
- FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified with no further consideration for an award.
Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
- SARC – Subcontractor Annual Reps & Certs
- PUR-466 – Proposal Certifications
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler
Procurement Specialist
630-840-2763
cstadler@fnal.gov