This Solicitation opportunity from New York was posted on July 16, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2025 Annual University Meeting host facility

Closed

2111919State & Local

Submission Closed08/06/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561330

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Personnel Staffing and Travel CoordinationThe Personnel Staffing and Travel Coordination subcontract is issued by the Department of Veterans Affairs through Pcac to support staffing requirements during a clinic transition. The primary scope of work involves the placement of temporary personnel and the management of travel logistics for staff members engaged in the setup or relocation process. This opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside under NAICS code 561330. The contract was posted on January 30, 2026, to ensure necessary operational support is in place to maintain clinic functionality during the transition period.

Pcac (36C776)

POSTED

9 months ago

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N/A

AI Contract Overview

Empire State University is seeking a suitable facility in the Saratoga Springs, NY area to host its annual University Meeting scheduled for March 26-28, 2025. The selected venue must accommodate up to 500 participants for meeting and banquet services, with overnight lodging for approximately 400 attendees over three nights. The accommodations should include 60 rooms for March 25 and 170 rooms each for March 26 and 27. The facility must feature a main meeting space capable of hosting 500 people, multiple breakout rooms for up to 12 sessions with about 50 attendees each, and be equipped with broadband internet and audio-visual capabilities. It should also allow seamless movement between breakout sessions, plenary sessions, and meals, and be within walking distance of the university’s administrative offices on Union Avenue. Additional requirements include lodging at the state per diem rate, free parking, complimentary internet access, and registration table setup throughout the event. Interested providers are invited to submit a Letter of Interest, certification, and relevant facility information by August 6, 2024, to the designated SUNY contact. The contract is a one-time event with a budget range between $200,000 and $500,000, and the facility must have prior experience with similar contracts, such as the Saratoga Hilton. The procurement is managed by the State University of New York, and submissions should be directed to Senior Procurement Lead John Meaney. The event aims to ensure a comprehensive, accessible, and well-equipped venue to support the university’s annual gathering.

General Info

Agency

State University of New York (SUNY)

NAICS

561330 - Professional Employer Organizations

Place of Performance

NY, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedJul 16

Solicitation

Response DeadlineAug 6

Deadline has passed

Submission Closed

08/06/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyState University of New York (SUNY)

Contacts1 person available

OfficeN/A

Organization / AgencyState University of New York (SUNY)

Office AddressN/A

Contacts

John MeaneySenior Procurement Lead

contact@example.gov

+1 (555) 000-0000

Full Description

Empire State University is seeking to host our annual University Meeting in the Saratoga Springs, NY area. We are looking for a facility that can provide overnight accommodations, meeting, and banquet accommodations for the specifications and dates listed below. The preferred dates for this event are March 26 – 28, 2025. Summary of Requirements: Adequate meeting rooms and meal service for up to 500 participants and overnight accommodations for up to 400 for 3 nights (60 rooms for Tuesday 3/25/25, and 170 rooms each for 3/26/25, and 3/27/25). Hotel or immediately adjacent facility must provide one main meeting room for 500, supplemental (breakout) meeting rooms for up to 12 simultaneous sessions with average attendance of 50 people, rooms equipped with broadband internet capability, and audio-visual equipment. Facilities must permit participants to move immediately from breakout sessions to a plenary session, to meals. Facility must be in reasonable walking distance of the university’s Administrative Offices on Union Avenue in Saratoga Springs, NY. Additional Requests: Lodging at the state per diem rate Free parking for all participants Complimentary internet access in meeting and guest rooms Table(s) set-up for Registration during the entire conference If you are interested in providing a proposal for the above commodity/product or service and you are able to fulfill our needs, please submit a Letter of Interest and certification, along with backing information about your facility. Please e-mail your submission to the appropriately designated Campus contact in this advertisement within 15 business days of the Advertisement Notice. Service-Disabled Veteran-Owned Set Aside: No Due date:08/06/2024 2:00 PM Contract term: One time event County(ies): Saratoga Location: Saratoga Springs, NY Business entities awarded an identical or substantially similar procurement contract within the past five years: Saratoga Hilton