2027-2029 WCC Annual Hotel Convention

The Wisconsin Conservation Congress (WCC), managed by the Wisconsin Department of Natural Resources, is seeking bids for hotel services to support their annual convention scheduled for the second or third Thursday through Saturday in May for the years 2027, 2028, and 2029. The contract, identified as 27-502-40, encompasses a range of accommodations and event services, including room blocks, banquet halls, meeting rooms, and food services, with the goal of facilitating a successful gathering for participants across these three years. The procurement process was initiated with a public posting on October 20, 2025, with a deadline for bid submissions set for November 17, 2025. Interested bidders are required to submit their proposals in accordance with specified guidelines, ensuring compliance with ADA accessibility standards and other contractual requirements. The bidding process involves a detailed review of proposals, with the potential for the Wisconsin DNR to award up to three contracts based on criteria such as location, capacity, and adherence to specifications. The process includes a mandatory pre-bid period, with questions due by November 10, 2025, and a public bid opening scheduled via Microsoft Teams on the final submission date. The contract size is estimated to range between 500,000 and 1,500,000 dollars, reflecting the scope and scale of services needed for each year's convention. The overall objective is to secure reliable, accessible, and quality hotel services that meet the needs of the WCC and support their mission of conservation and natural resource management in Wisconsin.