25-0012 RFP USDA Commodity Processing Beef

This solicitation issued by Beaverton School District 48J in Oregon seeks competitive proposals for a Master Price Agreement to process USDA Commodity Beef products into usable end products for the 2026-2027 school year, with deliveries on an as-needed basis. The contract period extends through June 30, 2027, with options for up to four one-year extensions, and performance includes processing, packaging, labeling, and delivery to designated district locations, primarily a Sysco facility in Wilsonville, Oregon. The solicitation requires compliance with federal and state food safety laws including the Federal Food, Drug, and Cosmetic Act, Buy American provisions, HACCP plans, and sanitation standards per 21 CFR Part 110, ensuring products maintain freshness, nutritional value, and safe handling throughout. Packaging must be sanitary, protective, and recyclable where feasible, and all labeling must be legible and meet federal child nutrition labeling requirements, with no private labeling allowed on commercial products. Evaluation of proposals will follow a best-value trade-off methodology emphasizing price but heavily weighting non-price factors such as health inspection reports, food safety and security procedures, delivery capabilities, sustainability, and firm history. Insurance compliance is a mandatory pass/fail criterion. Proposal submission requires completion of detailed certifications regarding independent pricing, tax compliance, non-collusion, and other legal attestations. Invoices must be submitted electronically to the District’s accounts payable office. The District retains inspection and acceptance authority, with rejection rights for non-compliant products or services and may conduct audits and facility inspections with notice. Special contract terms mandate confidentiality under FERPA, insurance coverage with the District as additional insured, provider responsibility for recall procedures and financial liabilities, and provisions for contract termination for convenience or cause. Proposals are to be submitted electronically by January 29, 2026, following strict formatting and content guidelines. Overall, this solicitation establishes a rigorous procurement framework designed to secure competitively priced, safe, and high-quality beef commodity processing services aligned with federal nutrition programs and Oregon procurement law.