25-053R - Citywide Holiday Lighting Multi-Year Contract

The City of Boynton Beach’s Events Department is requesting sealed proposals from qualified and experienced firms to provide design, installation, maintenance, and removal of holiday lights and decorations citywide. The selected vendor(s) will be responsible for enhancing the City’s festive atmosphere with high-quality and energy-efficient holiday lighting displays.The City reserves the right to award to more than one Proposer. The Proposer(s) shall act as an independent Consultant and not as an employee of the City.PURPOSE:        The City of Boynton Beach is seeking qualified vendors to provide design, installation, maintenance, and removal of holiday lights and decorations citywide. The selected vendor(s) will be responsible for enhancing the City’s festive atmosphere with high-quality, energy-efficient holiday lighting displays.Proposers must submit:A price per linear foot for lighting installations.A catalog price for available holiday lighting and décor.A percentage discount applicable to all catalog items.Concept designs for entryway features and citywide lighting displaysThe awarded contract will be for a three (3) year term with an option for one (1) two-year renewal at the City’s discretion based on vendor performance, funding availability, and ongoing need for services.SCOPE OF SERVICES: The selected vendor(s) shall provide a full-service holiday lighting package, including the following:HOLIDAY LIGHTING INSTALLATION:CITYWIDE LIGHTING COVERAGE:Installation of Christmas lights on street poles, trees, buildings, parks, and public spaces.Decorative lighting installation at City Hall, community centers, major roadways, and high-traffic areas.Provide a concept drawing and décor plan.COMMUNITY CENTERS:Senior CenterHester CenterSims CenterTennis CenterDenson Pool IST OF ALL PARK LOCATIONS:Barrier Free ParkAddress: 3111 S CONGRESS AVENUEEco Park (under development)Address: 3500 QUANTUM BOULEVARDEzell Hester, Jr. Community Center & ParkAddress: 1901 N SEACREST BOULEVARDSara Sims ParkAddress: 209 NW 9TH COURTWilson ParkAddress: 225 NW 12TH AVENUEHarvey E. Oyer ParkAddress: 2010 N FEDERAL HIGHWAYIntracoastal ParkAddress: 2240 N FEDERAL HIGHWAYJaycee ParkAddress: 2600 S FEDERAL HIGHWAYOceanfront ParkAddress: 6415 N OCEAN BOULEVARDPromenade ParkAddress: 700 E MARINA WAYLittle League ParkAddress: 300 W WOOLBRIGHT ROADOfficer Joseph Crowder Park & Dog ParkAddress: 800 RENAISSANCE COMMONS BOULEVARDCentennial ParkAddress: 120 E OCEAN AVENUEHeritage ParkAddress: 100 W MARTIN LUTHER KING JR. BOULEVARDKapok ParkAddress: 123 E OCEAN AVENUEKiwanis/Sierra ParkAddress: 2215 NE 4TH STREETVeterans Memorial Park, Tom Kaiser, USNAddress: 411 N FEDERAL HIGHWAYBetty Thomas ParkAddress: 2882 SE 2nd STREETBoynton Lakes ParkAddress: 300 BOYNTON LAKES BOULEVARDDewey ParkAddress: 100 NE 4TH STREETForest Hills ParkAddress: 2500 SW 8TH STREETHibiscus ParkAddress: 660 SW 1ST AVENUEKnollwood ParkAddress: 8121 LAWRENCE ROADLaurel Hills ParkAddress: 515 NW 7TH STREETMeadows ParkAddress: 4305 N CONGRESS AVENUEPence ParkAddress: 600 SE 4TH STREETPioneer Canal ParkAddress: 848 NW 13TH AVENUEThe Links Golf CourseAddress: 8020 JOG ROADUse of energy-efficient LED lights where applicable.Entryway FeaturesProposers shall submit designs for custom entryway lighting and decorative features.Designs should include illuminated arches, themed signage, or lighted tunnels to serve as focal points at key city entryways.Provide a concept drawing and décor planSUGGESTED ENTRYWAY AREAS:Fire Station 3 – Miner and CongressMeadows Park – Congress and Miner BlvdPolice Department – Gateway and High RidgeLittle League Field – Woolbright and SeacrestBarrier Free Park – Congress, South of N Charter DriveIntracoastal Park – 2240 N Federal HwyHarvey Oyer Boat Ramp – 2010 N Federal HwyJaycee Park – Federal Highway and SE 27th TerraceGateway and FederalChristmas Tree(s)Installation of a Christmas Tree 35 feet tall or greater (Please provide all size options in inventory).Installation of a Christmas Tree Topper.Decorative lighting and decorations to match the requested holiday theming.Provide a concept drawing and décor plan.AmphitheatersDecorative lighting and decorations.Provide a concept drawing and décor plan.Sara Sims Amphitheater - 209 NW 9TH COURTCentennial Park Amphitheater – 120 E. OCEAN AVENUELighting Types & DecorationsString lights, icicle lights, net lights, and rope lighting.Animated or synchronized lighting displays (if applicable).Pole-mounted decorations and LED motifs.Holiday-themed sculptures, figures, or illuminated ornaments, etc.Maintenance & MonitoringRoutine checks to ensure all lights are operational throughout the holiday season.Replacement of defective lights or components within 24 hours of a service request.RemovalTimely removal of all lighting displays by January 10th.Safe and efficient removal without damage to City property.Installation RequirementsThe holiday lighting installation schedule is a week prior to Thanksgiving Day.Vendors can only use City Sidewalks or Turf Areas during installation and removal if the vendor agrees to reimburse the City for the cost to repair any damages caused as a result.All equipment, lifts, and installation teams must operate from designated areas or City-approved access points to avoid damage to landscaping and sidewalks.Onsite Presence for annual Holiday Lighting CeremonyThe awarded vendor must have a representative onsite prior to and during the official City of Boynton Beach Holiday Lighting Ceremony to ensure lighting displays function correctly and to troubleshoot any issues in real time.The vendor shall coordinate with City staff prior to the event to test all lighting elements.