25-265242.FMD.HVACWaterTreatment

The California Department of General Services, Facilities Management Division, is soliciting HVAC Water Treatment Maintenance and Repairs services for state property, specifically targeting the Ronald M. George State Office Complex in San Francisco, with performance extending across California. The contract requires comprehensive water treatment for one chilled water loop, one condensing water loop, and one hot water loop, including monthly testing and on-site chemistry adjustments during each service visit, adhering strictly to manufacturer standards. All labor, equipment, and materials must be provided by the contractor, with services categorized into preventative maintenance and repair/replacement, governed by a detailed cost sheet that includes foreseeable and unforeseeable repair rates, a $15,000 parts allowance, and a 10% parts mark-up. The anticipated contract term is 36 months, and all pricing submitted by bidders is fixed for the full duration, with no reimbursement permitted for travel, freight, fuel surcharges, or other unlisted fees. The contractor must supply incidental materials such as grease, lubricants, gloves, and safety equipment at no additional cost. Bidders must meet strict compliance and certification requirements to be deemed responsible and responsive, including valid California State License Board credentials, Department of Industrial Relations registration, certification under the Darfur Contracting Act and Unruh Civil Rights Act, verification of corporate standing with the California Secretary of State, and confirmation of non-dequency with the Franchise Tax Board and California Attorney General. Additional mandatory submissions include the Payee Data Record STD 204, Proof of Insurance with commercial general liability coverage of at least $1,000,000 per occurrence and errors and omissions coverage of $1,000,000 per incident and $2,000,000 aggregate, and certified payroll records with every invoice. The award will go to the lowest responsive and responsible bidder based on net bid amount, with a 5% small business preference applied if the lowest bid is not a California-certified small business, and a 5% non-small business preference if applicable. Disabled Veteran Business Enterprises receive an incentive based on their verified participation percentage from the top-ranked bid, with a minimum 3% DVBE participation requirement. Invoices must be submitted in arrears on contractor letterhead, include all required data elements, and be delivered via the DGS Invoice Payment Portal, mail, or email as specified. The winning bidder must provide a certificate of insurance within ten working days of award, with all insurance policies designated as