25-273 Property Management Services

The contract involves selecting a qualified firm to provide comprehensive property management services for the Augusta Housing and Community Development Department in Augusta, Georgia. The scope includes marketing rental units, tenant screening, rent collection, legal compliance, inspections, maintenance, and record-keeping, with an emphasis on adherence to federal, state, and local regulations such as the Buy American Act, E-Verify, and fair housing laws. The procurement is conducted through a formal RFP process, with proposals due by October 13, 2025, and submissions must include one original and one electronic copy on a USB drive, along with a separately sealed fee proposal. The contract is initially for one year, with the possibility of four additional one-year renewals, and requires strict compliance with submission instructions, licensing, insurance, and documentation standards. The evaluation process employs a trade-off, most advantageous approach, emphasizing technical qualifications, experience, understanding of project requirements, approach, past performance, and local participation, with technical factors weighted more heavily than cost. Proposals are scored on a 0-5 adjectival scale across multiple criteria, and the fee proposal is scored separately, influencing the final recommendation. The contract incorporates numerous federal, state, and local regulations, including labor standards, environmental policies, anti-discrimination laws, and conflict of interest provisions, with specific requirements for E-Verify affidavits, M/WBE participation, and notarized affidavits. Payment terms specify a 30-day window post-approval, with detailed record retention and inspection rights granted to Augusta. The contract emphasizes transparency, compliance, and thorough documentation, with no explicit line-item pricing or delivery schedules detailed in the solicitation, leaving those elements to be clarified during contract negotiations or subsequent task orders.