This Solicitation opportunity from Texas was posted on June 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Williamson County, Texas, is seeking a qualified contractor to provide comprehensive janitorial services for the Williamson County Exposition Center located in Taylor, Texas. The contract aims to ensure the facility remains clean and safe through daily and event-based custodian sanitation services. The initial term of the agreement is set from October 1, 2025, to September 30, 2027, with the option for four one-year renewals. Under the scope of work, the contractor is responsible for providing all labor and tools, while the County provides supplies and consumables. Services include routine cleaning of office spaces, restrooms, and pavilions, with strict adherence to ADA and OSHA health and safety regulations.
The procurement process requires detailed submissions, including a proposed methodology for implementation, a quality and safety program, and a comprehensive pricing sheet covering monthly costs and hourly rates for special requests. Evaluation of vendors is based on a scoring matrix that considers experience, price, methodology, references, and value-added services. Additionally, the contract incorporates mandatory FEMA provisions and requires respondents to certify compliance with Texas Government Code regarding various boycotts and conflicts of interest. The final contract approval by the Commissioners Court was scheduled for August 12, 2025.
HighAI Summary for 25RFP60 Addendum No 1 - Q&A: Addendum No 1 for solicitation 25RFP60 containing a question-and-answer session. The document clarifies scope details regarding autonomous cleaning robots, supply requirements, event scheduling, insurance for subcontractors, and pricing structures for daily versus event-based cleaning services. It confirms the submission deadline as June 26th.
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XLSX, High priority: read this firstevaluation-scoring
HighAI Summary for 25RFP60 - Expo Center Janitorial Evaluation Scoring: Evaluation scoring spreadsheet for solicitation 25RFP60 regarding Expo Center Janitorial services. Dated July 10, 2025, the document contains a detailed scoring matrix for multiple vendors based on criteria including experience, price, methodology, references, quality/safety, and value-added services, along with a detailed price analysis tab.
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PDF, High priority: read this firstrfp
HighAI Summary for 25RFP60 Expo Center Janitorial Services: Request for Proposals (RFP) issued by Williamson County, Texas, to establish a contract for janitorial services at the Williamson County Exposition Center. The contract includes an initial term from October 1, 2025, to September 30, 2027, with four optional one-year renewals. The document outlines the purpose, scope of work, evaluation criteria, and submission requirements for qualified respondents to provide comprehensive custodial services.
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PDF, High priority: read this firstother
HighAI Summary for Attachment C - Transmittal Letter: A mandatory transmittal letter form for respondents to provide company information, legal entity details, contact information, and certifications. It includes sections for bankruptcy history, loan defaults, conflict of interest disclosures, and a signature block for an authorized representative. Failure to submit this document may result in a non-responsive proposal.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment E - Executive Summary: This document is a template and set of instructions for the Executive Summary required in a proposal for Williamson County. It outlines the specific requirements for respondents, including the need to identify provided goods/services, qualifications, legal/administrative disclosures, debarment history, criminal record statements, and a portfolio of three past projects. Additionally, it includes a detailed table for proposing custodian sanitation supplies and services, including staffing and scheduling for specific building groups.
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XLSX, High priority: read this firstspecifications
HighAI Summary for Attachment F - Pricing Sheet: A pricing template and contact sheet required for applicant responses. It includes sections for respondent legal information, emergency contact details, monthly and annual costs for the Expo Center, and hourly labor rates for special custodial and sanitation requests. Failure to complete and return this document results in disqualification.
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PDF, High priority: read this firstpast-performance
HighAI Summary for Attachment H - Similar Contracts: A template form requiring respondents to provide a list of similar contracts performed within the last four years, including client contact information, contract dates, values, and scopes of work.
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PDF, High priority: read this firstsow
HighAI Summary for Attachment M - Proposed Methodology: A procurement attachment requiring the contractor to provide a detailed proposed methodology for service implementation. It includes requests for delivery schedules, marketing approaches, account management structures, equipment lists for various cleaning staff roles, training protocols, and examples of monthly inspection reports for Williamson County.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment N - Quality and Safety Program: This document is an attachment to an RFP requiring respondents to provide detailed information regarding their Quality Control/Quality Assurance processes, material and labor warranties, and their firm's safety program. It also requests the identification of principal subcontractors performing 15% or more of the contract.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment O - Added Services: A procurement attachment requiring respondents to provide a brief description of training and other value-added services offered to the County in conjunction with the contract.
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PDF, High priority: read this firstrfp
HighAI Summary for Attachment P - Schedule of Events: This document outlines the procurement timeline for a Williamson County RFP, detailing key dates from the initial Bonfire posting on June 6, 2025, through the final contract approval by the Commissioners Court on August 12, 2025. It includes critical deadlines for the mandatory pre-solicitation conference (June 17), question submissions (June 23), and proposal due dates (June 26).
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment Q - Custodian Building Specifications: Detailed facility specifications for custodial services at the Expo Center located at 5350-5362 Bill Pickett Trail, Taylor, Texas. The document provides square footage, flooring types (tile, carpet, concrete), and counts of fixtures and dispensers (sinks, toilets, soap and paper towel dispensers) across various areas including office spaces, conference rooms, kitchens, and multiple restroom facilities.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment R - Custodian Building Schedule and Cleaning Checklist: This document provides a detailed custodial cleaning schedule and task checklist for various facility areas, including office spaces, restrooms, and pavilions. It defines the frequency of tasks (daily, weekly, or as needed) and provides specific technical definitions for cleaning procedures such as trash removal, surface sanitization, and floor care.
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PDF, High priority: read this firstsow
HighAI Summary for Williamson County Expo Center - Attachment B Scope of Work: This document defines the scope of work for daily and event custodian sanitation services at the Williamson County Expo Center. It outlines requirements for cleaning standards, compliance with health and safety regulations (ADA, OSHA), communication expectations, and the use of equipment. It specifies that the owner provides supplies and consumables, while the contractor provides labor and tools. The document also details the process for special service estimates and the requirement for Purchase Orders prior to work performance.
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PDF, High priority: read this firstmodification
HighAI Summary for Williamson County FEMA Addendum - October 2024: A revised October 2024 addendum for Williamson County, Texas, incorporating mandatory FEMA contract provisions for purchases and services. The document outlines critical requirements including remedies for breach, termination for cause and convenience, and Equal Employment Opportunity (EEO) compliance for construction work.
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PDF, Low priorityother
LowAI Summary for 25RFP39 Attachment D - Table of Contents: A submission checklist and table of contents for solicitation 25RFP39. It lists all required attachments (A through R), including the Scope of Work, Pricing Sheet, and Proposal Affidavit, which must be completed and submitted to ensure the response is considered responsive.
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PDF, Low prioritypresolicitation
LowAI Summary for 25RFP60 EXPO Center Janitorial Services Pre-Bid Sign-In Sheet: Attendance sign-in sheet for the mandatory pre-solicitation meeting held on June 17, 2025, for RFP Number 25RFP60 regarding EXPO Center Janitorial Services for Williamson County. The document lists representatives from various cleaning and facility service companies who attended the session.
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DOCX, Low priorityother
LowAI Summary for 25RFP60 EXPO Center Janitorial Services - Submission Log: A list of submissions for solicitation 25RFP60 regarding EXPO Center Janitorial Services, detailing the supplier names, submission dates, and contact information for ten responding vendors.
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DOCX, Low priorityspecial-notice
LowAI Summary for 25RFP60 EXPO Center Janitorial Services - Virtual Closing Link: This document provides the Microsoft Teams meeting link, ID, and passcode for the virtual closing of solicitation 25RFP60 for EXPO Center Janitorial Services.
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PDF, Low prioritypast-performance
LowAI Summary for Attachment G - Proposal References: A template form requiring the respondent to provide details for three previous companies or governmental agencies where similar goods or services were provided, including client contact information, contract dates, values, and scope of work.
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PDF, Low prioritypast-performance
LowAI Summary for Attachment I - Cancelled or Terminated Contracts: A template form requiring respondents to list any contracts terminated within the last five years, including client contact information, contract dates, values, and explanations for the cancellations.
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DOCX, Low priorityother
LowAI Summary for Attachment J - Conflict of Interest Questionnaire (Form CIQ): A standard Conflict of Interest Questionnaire (Form CIQ) used by vendors doing business with local governmental entities in accordance with Chapter 176 of the Texas Local Government Code. The document provides a form for disclosing business or family relationships between vendors and local government officers.
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PDF, Low priorityother
LowAI Summary for Attachment K - Proposal Affidavit rev.012125: A fillable Proposal Affidavit for Williamson County, Texas, requiring consultants to certify compliance with Texas Government Code provisions regarding boycotts of Israel, energy companies, and firearm/ammunition industries, as well as certifications against business with certain countries and collusion.
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Williamson County, Texas, herein “the County”, seeks to establish a contract to provide janitorial services, to ensure clean and safe facilities, for the Williamson County Exposition Center.
