26-082 Small Business Bid Solicitation - After-hours janitorial services at the Los Gatos DMV Field Office

This solicitation, numbered 26-082, is a certified small business set-aside for after-hours janitorial services at the Los Gatos DMV Field Office in Santa Clara, California, with a performance period spanning three years from September 1, 2026, to August 31, 2029. Only contractors certified by the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprises Services, are eligible to bid. The current contractor, Estrada Janitorial Service, held the previous term from September 1, 2023, to August 31, 2026, with a contract value of $71,820. Bidders must submit a complete, non-fillable PDF package not exceeding 100 megabytes via email to DMVBIDS@dmv.ca.gov by July 21, 2026, at 2:30 PM, with the exact subject line specified. Proposals must include all six mandatory attachments: Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, Bidder Declaration & Subcontractor/Supplier List, Darfur Contracting Act Certification, and California Civil Rights Laws Certification. Failure to include any document results in a non-responsive bid. The bid must not contain alterations, conditional terms, or any information in the email body. The minimum hourly wage for janitorial staff is $38.06, and the contractor must provide all labor, tools, equipment—including HEPA vacuums, floor buffers, and carpet extractors—and materials, along with necessary insurance, licenses, and compliance with all applicable state and federal laws. The contract requires detailed scheduling of cleaning tasks, weekly maintenance logs signed and dated on-site, and completion of all work no later than one hour before the facility opens. Invoices are paid in arrears following strict documentation requirements, including time sheets and service logs, and are subject to pro-rata reduction for missed services. Payment must comply with the California Prompt Payment Act, and the DMV may withhold funds for breaches, overpayments, or incomplete documentation. The contractor is liable for all damages to state property and must carry primary workers’ compensation insurance with a $1,000,000 employer liability limit and waiver of subrogation in favor of the State of California. Insurance carriers must meet A.M. Best ratings of “A” or better and financial category “VII” or higher