26-350SOS-SOS35-B-51592 | Uniform order - Rebid

This contract solicitation, identified as 26-350SOS-SOS35-B-51592, pertains to a uniform order rebid for the Illinois Secretary of State’s Office, administered under the Budget & Fiscal Management agency. The procurement targets blended poly/cotton button-up uniforms, dry wick uniforms, smocks, and various uniform accessories, with initial order quantities of approximately 1,590 units per item and potential renewal options extending up to two additional years. Deliveries are expected FOB Destination to a specified Illinois Secretary of State facility in Springfield, IL, with an initial delivery timeline of four weeks and subsequent orders required within two to four weeks after placement. The solicitation operates on a Lowest Price Technically Acceptable (LPTA) award basis, prioritizing the lowest responsive and responsible bid without extensive weighted technical evaluation factors. The vendor must comply with state laws and general federal regulations, including prevailing wage requirements, data security standards, and inspection and acceptance criteria emphasizing merchantable quality and conformance to specifications provided or agreed upon with the State. The contract template includes standard Illinois state procurement clauses but remains largely unfilled with placeholders in insurance, warranties, and other vendor certifications, indicating it is an unexecuted draft without specific amendments or completed compliance details. Special contract requirements highlight the necessity for prior Agency approval of subcontractors, background checks for personnel, prohibition on hiring Agency employees, and strict compliance with legal, tax, and regulatory mandates, including Illinois FOIA rules and data security policies incorporated by reference. Administrative provisions specify invoice submission to the Illinois Secretary of State’s fiscal office, with audit and record retention obligations spanning five years. Inspection and acceptance responsibilities reside with the State, requiring defect-free supplies fit for intended use and free from encumbrances or intellectual property violations. While packaging, marking, and labeling must adhere to applicable law, no detailed technical or MIL-STD requirements are specified. The solicitation mandates electronic proposal submissions via the BidBuy portal or email, without explicit formatting or page limits, and includes no requirement for federal identifiers such as UEI or CAGE codes, reflecting its state-level procurement status. Overall, the contract reflects a streamlined uniform supply agreement with clear delivery, administrative, and compliance frameworks, albeit without finalized pricing or attachment details publicly disclosed.