26-418DCFS-PROCU-B-49879 | Cost Recovery Program

The Illinois Department of Children and Family Services (DCFS) is soliciting professional services for its Cost Recovery Program under solicitation number 25-418DCFS-PROCU-B-49879. The primary objective of this contract is to manage administrative costs for federally financed programs, ensuring compliance with federal regulations including Title 42 and Title 45 of the Code of Federal Regulations and the USDHHS Grants Administration Manual. Key responsibilities include the preparation and negotiation of the Annual Central Services Indirect Cost Allocation and the Indirect Cost Rate Proposal, the maintenance of the Public Assistance Cost Allocation Plan (PACAP), and the administration of the Private Agency Random Moment Survey. Additionally, the vendor must perform annual Title IV-E analyses of Private Agency costs to determine claimable percentages across various program types. The contract will be awarded to the lowest priced responsive and responsible bidder. Bidders must submit all responses and required documentation, including financial disclosures and standard Illinois certifications, exclusively through the BidBuy portal. Required insurance coverages include General Commercial Liability of 1 million dollars per occurrence, Auto Liability of 1 million dollars per occurrence, and statutory Worker's Compensation. Payments are governed by the State Prompt Payment Act, with vouchers required within 30 days of the end of the service month. The contract is contingent upon the availability of funds from the Illinois General Assembly or federal sources and may be terminated or suspended without penalty if such appropriations are not made.