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This Solicitation opportunity from Illinois was posted on January 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

26-418DCFS-PROCU-B-49879 | Cost Recovery Program

Closed
26-418DCFS-PROCU-B-49879State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541611
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Hagerty Consulting, Inc.

POSTED

about 1 hour ago

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in 8 days

AI Contract Overview

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The Illinois Department of Children and Family Services (DCFS) is soliciting professional services for its Cost Recovery Program under solicitation number 25-418DCFS-PROCU-B-49879. The primary objective of this contract is to manage administrative costs for federally financed programs, ensuring compliance with federal regulations including Title 42 and Title 45 of the Code of Federal Regulations and the USDHHS Grants Administration Manual. Key responsibilities include the preparation and negotiation of the Annual Central Services Indirect Cost Allocation and the Indirect Cost Rate Proposal, the maintenance of the Public Assistance Cost Allocation Plan (PACAP), and the administration of the Private Agency Random Moment Survey. Additionally, the vendor must perform annual Title IV-E analyses of Private Agency costs to determine claimable percentages across various program types. The contract will be awarded to the lowest priced responsive and responsible bidder. Bidders must submit all responses and required documentation, including financial disclosures and standard Illinois certifications, exclusively through the BidBuy portal. Required insurance coverages include General Commercial Liability of 1 million dollars per occurrence, Auto Liability of 1 million dollars per occurrence, and statutory Worker's Compensation. Payments are governed by the State Prompt Payment Act, with vouchers required within 30 days of the end of the service month. The contract is contingent upon the availability of funds from the Illinois General Assembly or federal sources and may be terminated or suspended without penalty if such appropriations are not made.

General Info

Illinois contract 26-418DCFS seeks cost recovery services, managed in Springfield, contact Devin McQuillan.

Place of Performance

406 East Monroe, Springfield, IL, 62701, USA

Set-Aside

NONE

Documents

5
DOCX, High priority: read this first24 pages · ifb
High
DOCX, High priority: read this first21 pages · vendor-disclosure
High
DOCX, High priority: read this first10 pages · ifb
High
DOCX, High priority: read this first3 pages · vendor-disclosure
High
PDF, Low priority1 page · other
Low

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Timeline

1 update
PhaseClosed
Posted

Solicitation

Deadline changed

Response deadline added: Jan 29, 2026.

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyIllinois → PROCUREMENT
Contacts1 person available
OfficeSpringfield, IL, 62701, USA
Organization / AgencyIllinois → PROCUREMENT
Office AddressSpringfield, IL, 62701, USA
Contacts
Devin McQuillanPurchaser

Full Description

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Cost Recovery Program

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Same awarding agency

NAICS: 561611
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The Illinois Department of Children and Family Services (DCFS) is soliciting proposals for Federal Revenue Enhancement and Claiming Systems Support Services under solicitation number 26-418DCFS-PROCU-B-53611. The primary objective of this ten-year contract is to maximize, accurately claim, and defend federal financial participation for child welfare services, specifically focusing on Titles IV-B and IV-E of the Social Security Act, the Temporary Assistance for Needy Families (TANF) program, and the John H. Chafee Foster Care Program. The scope of work encompasses the preparation and submission of federal claims and reports, reviewing Title IV-E eligibility for adoption and guardianship assistance subsidies, providing cost allocation support, and maintaining the applications and systems that support these operations. Success is measured by revenue retention, strict adherence to federal deadlines, zero audit disallowances, and a seamless transition of services. The award process utilizes a point ranking system where technical requirements are weighted at 625 points, commitment to diversity at 125 points, and price at 125 points. Offerors must achieve a minimum of 563 points from the technical and diversity categories to be considered for price evaluation. Pricing is based on fully loaded hourly rates for key personnel, including a Project Director, Claiming Operations Lead, Eligibility Operations Lead, IT Lead, and Fiscal Consultants. The contract includes rigorous performance standards, requiring a detailed transition plan within 10 business days of execution and full independent operating capability within 60 days. Vendors must comply with State of Illinois technology security policies, maintain comprehensive liability and worker's compensation insurance, and adhere to strict monthly invoicing and reporting schedules. All proposals must be submitted electronically via the BidBuy portal by the November 13, 2026, deadline.
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