26-444DHS-CENOF-B-49610 | DHS RFP DRS TECHNICAL WRITER BUSINESS

The solicitation designated 26-444DHS-CENOF-B-49610, issued by the Illinois Department of Human Services (IDHS) Division of Rehabilitation Services (DRS) from the Central Office in Springfield, seeks proposals for technical writing services to develop a comprehensive set of approximately eleven Standard Operating Procedures (SOPs) related to Vocational Rehabilitation (VR) services. These SOPs are intended to align state and federal rehabilitation policies and regulations, with an emphasis on compliance with federal requirements such as 2 CFR § 200.303 concerning internal controls, the Rehabilitation Services Administration (RSA) standards, and Workforce Innovation and Opportunity Act (WIOA) performance measurements. The contractor is responsible for analyzing existing internal documentation, creating regulatory crosswalks linking federal and state policies, and ensuring all deliverables meet accessibility guidelines (Section 508/WCAG) with final acceptance by IDHS-DRS and RSA authorities. The contract has a fixed term of 12 months starting roughly 30 days after the award publication, with several key milestone deadlines for review and delivery set within this period. The place of performance is primarily located in Springfield, Illinois. This procurement follows an evaluation framework that heavily integrates a Commitment to Diversity (C2D) program, where a significant portion of the total 143 points relates to diversity efforts with categories including BEP goal compliance, subcontracting with Women, Minority, or Disability-owned businesses, DEI spending, volunteer engagement, formal DEI policies, and diversity representation within staffing, particularly in governance and management roles. The contract award will be determined using a trade-off approach that first requires offerors to achieve a combined technical and C2D minimum score of 600 points before price proposals are considered. Pricing will be evaluated on a firm-fixed-price basis. The solicitation requires that the prime contractor designate a project lead with a minimum of five years’ experience and submit their resume. Security requirements include background checks for all personnel, although no system credentials are necessary. Subcontractors need prior state approval and must comply with state certifications and conflict-of-interest disclosures. Additionally, vendors must make various certifications including compliance with small business and socioeconomic status declarations, although no completed certifications or affirmative disclosures were recorded in the available documentation. Proposals must be submitted electronically through Illinois’ BidBuy portal by the specified deadline, following detailed instructions for format, attachments, and evidence documentation. The State of Illinois’ procurement terms govern the contract rather than federal acquisition regulations, with state-specific standard terms and conditional clauses included, but no federal FAR clauses are incorporated.