26-497DVA-QUINC-B-50116 | Kitchen Equipment Preventative Maintenance and Repair - 3 Years - IVHQ

The State of Illinois, through the Quincy Veterans Home, is soliciting a small purchase contract for kitchen equipment preventative maintenance and repair services. The contract covers all kitchen equipment owned by the facility, including items listed in the provided equipment list and any new additions. The initial term begins upon the date of the last signature and extends through June 30, 2028. Services will be performed at the Illinois Veterans Home campus and Hammond Hall in Quincy, Illinois. The vendor is required to provide qualified staff experienced in repairing a wide range of commercial equipment, from dishwashers to ovens, and must adhere to strict response times: scheduling visits within two hours of notification and addressing emergency repairs within five hours if reported before 7:30 pm. The contract mandates a specific color-coded tagging system to indicate equipment status: green for safe use, yellow for safe use but requiring additional repairs, and red for defective or hazardous equipment that must be removed from service. All replacement parts must be new, unused, and meet manufacturer specifications, with all repaired units tested before returning to service. Vendors must comply with standard Illinois certifications, including drug-free workplace and equal opportunity requirements, and maintain auto liability insurance of one million dollars. Payment is subject to statutory offset, and invoices for services through June 30 must be submitted by July 31. Records must be retained for three years, or five years if federal funds are utilized.