27004 - Academic Facilities Management Platform

The Los Rios Community College District is seeking a qualified vendor to provide an integrated classroom scheduling and facility management platform to modernize manual business processes and improve the customer experience across four colleges: American River College, Cosumnes River College, Folsom Lake College, and Sacramento City College. This Software as a Service solution must support core scheduling, reservation workflows, space search, and operations coordination, while providing robust data analytics, dashboards, and reporting. The procurement is governed by Education Code section 81645 and requires strict adherence to accessibility standards, including Section 508 of the Rehabilitation Act and WCAG 2.1 AA. Proposals must be submitted electronically via PlanetBids by 12:00 P.M. on October 19, 2026. The evaluation process is weighted, with 40 percent based on the proposed solution's alignment with business needs and 60 percent based on a software demonstration for the top three scoring vendors. Required submission documents include a cover letter, a detailed proposal form, a functional requirements matrix, and certifications regarding non-collusion, workers' compensation, and a drug-free workplace. The estimated notice of award is January 13, 2027, and the final agreement will include specific data protection and privacy addendums.