2BP5-193512-B - Secure Floor Model Single Function Color Network Printers for DND

The Department of National Defence, through Shared Services Canada, is soliciting the supply and delivery of twenty secure floor model single function colour network printers under solicitation number BPM024464/33858, with an amended closing date of May 22, 2026. The contract requires the delivery of the printers along with fifty-five hundred-sheet input trays, unique manufacturer part number labels, and delivery services, all subject to strict packaging, labeling, and security protocols. All items must be delivered DDP Montreal, QC, with the contractor responsible for all duties, taxes, and import clearance. Packaging must comply with specific dimensional constraints—the total pallet height cannot exceed 52 inches—and each unit must be labeled with a self-adhesive, 100mm x 50mm label containing the contract number, material code, manufacturer name, part number, and serial number, with no barcodes permitted. Crucially, all internal and external storage devices, including eMMCs, must be removed from the printers prior to delivery, and the contractor must provide documented proof of removal. The contract includes an irrevocable option for Canada to purchase up to 80 additional units in two optional phases, subject to written notice and administrative amendment. Compliance with mandatory technical requirements is evaluated on a pass/fail basis, and award will follow the Lowest Price Technically Acceptable (LPTA) method, with price being the deciding factor among compliant bids after technical acceptability is confirmed. Bidders must provide comprehensive documentation, including an OEM Certification Form if not the original equipment manufacturer, and complete integrity attestations affirming compliance with employment equity and criminal record verification requirements. Security is paramount: all personnel must hold appropriate security clearances issued by Public Services and Procurement Canada, subcontracting is prohibited without prior written consent, and contractors must submit monthly updates to Supply Chain Security Information, including organizational structure changes and network diagrams. The contractor must disclose full director lists and provide consent for criminal record checks, and any failure to meet these requirements renders a bid non-responsive. Inspection and acceptance occur upon delivery at the designated location, where goods must meet form, fit, function, and interoperability criteria with existing Canadian government equipment. The initial contract term is one year, with potential for two one-year extensions, and delivery of the base 20 units is required within 30 Federal Government Working Days of contract award. All communication and submissions must be routed through the Shared Services Canada Contracting Authority, Channary L