2BP5-193512-B - Secure Floor Model Single Function Color Network Printers for DND

The Department of National Defence, through Shared Services Canada, is soliciting bids for the supply and delivery of twenty secure floor model single function colour network printers, with an option to procure up to forty additional units under the same terms and pricing. The contract is structured as a Lowest Price Technically Acceptable (LPTA) procurement, where technical compliance is a binary requirement and award will go to the lowest-priced bidder who meets all mandatory specifications. Deliverables include the printers, forty 550-sheet input trays, unique manufacturer part number labels, delivery services, and applicable environmental and customs fees, all to be delivered DDP Montreal, QC under Incoterms 2000 within 30 Federal Government Working Days of contract award. Packaging and labeling must adhere to strict requirements: outer packaging must bear a minimum 100mm x 50mm self-adhesive label containing the contract number, material code, manufacturer name, unique part number, and serial number, with original manufacturer markings covered or replaced. All documentation and labels must be in English. The contract period is one year with two one-year options for extension, and pricing must cover the full potential duration. Bidders must comply with Shared Services Canada’s Standard Instructions for Procurement Documents and the SACC Manual, including mandatory certifications such as compliance with the Federal Contractors Program for Employment Equity and OEM/Software Publisher attestations. Security protocols are stringent: all personnel accessing Canadian facilities must have appropriate security clearances, be escorted at all times by DND employees, and submit completed sub-SRCL forms. Subcontracting requires prior written approval, and bidders must disclose full organizational structures, director names, and undergo criminal record verification. Confidentiality obligations are indefinite, with strict controls on the use of Canada’s Supply Chain Security Information. Invoices must be submitted via WAWF and must include proof of paid import tariffs, and monthly updates on IT product lists and network diagrams are required throughout performance. Non-compliance with any “must” requirement results in immediate bid disqualification or contract termination, and false certifications may lead to default termination. Bids must be submitted electronically via the SSC P2P portal with file size limits of 30 MB per document, with email submissions permissible only if portal access is impossible. No specific contract value is provided as pricing remains to be determined at award.