3 As Needed Architectural and Engineering Services

Grand Traverse County is seeking qualified architectural and engineering firms based in the Traverse City area to provide on-demand professional services for Project Alpha, which involves constructing two buildings and related site improvements. The contract, designated under solicitation number GTC OCT 2025 - 3, is structured as an indefinite delivery/indefinite quantity arrangement, with an estimated value between 100,000 and 500,000 dollars. The selected firm will deliver expert guidance during both pre-construction and construction phases, including reviewing design documents, assisting with regulatory approvals, monitoring project progress, reviewing change requests, and ensuring compliance with applicable regulations. Services are to be provided only when requested in writing by the County, emphasizing an as-needed basis without guaranteed minimums or maximums. The procurement process emphasizes a comprehensive evaluation based on the firm’s experience, qualifications, approach, and billing procedures, with proposals due by November 17, 2025. The County will select the most advantageous proposal through a best value/trade-off process, with final award decisions made by the Board of Commissioners. The contract does not incorporate specific FAR clauses or detailed contractual terms within the solicitation; instead, it establishes general terms such as proposal submission requirements, statements of no collusion and no recent investigations or convictions, and the necessity for firms to disclose subcontractors and certifications. Attachments referenced include the Scope of Services and Project Milestones, though detailed schedules are not provided in the main documents. Administrative and performance activities will be overseen by the County, with the primary contact being Christopher Forsyth, Deputy County Administrator. Proposals can be submitted via the Michigan Inter-Governmental Trade Network portal or in sealed packages addressed to the County, with inquiries directed to Forsyth by email prior to the specified deadlines.