30-26376-EIPD Janitorial Services - Smithfield

Janitorial services are being solicited for the Division of Employment and Independence for People with Disabilities office located at 224 Peedin Rd., Smithfield, North Carolina, under solicitation Doc2323732803, issued by the North Carolina Department of Health and Human Services. The services are scheduled for Monday, Wednesday, and Friday after 5:00 PM ET and include routine custodial tasks such as trash removal, restroom and kitchen sanitization, dusting, vacuuming, mopping, and restocking supplies. A 12-month base period is anticipated with potential option periods extending up to three years, covering annual carpet shampooing, annual carpet extraction, bi-annual VCT floor stripping and waxing, and annual upholstery shampooing. The contract is structured as a firm fixed price arrangement and will be awarded using the Lowest Price Technically Acceptable methodology, with selection based on compliance with specifications and the lowest proposed cost. All work must adhere to EPA List N disinfectants for pathogens including SARS-CoV-2, prohibit bleach and pine oil products, and require current Material Safety Data Sheets for all chemicals used on-site. Vendor personnel must pass annual criminal background checks, obtain NCEIPD security clearance, avoid unauthorized access to confidential materials, and refrain from bringing weapons or prohibited items onto the premises. The contractor must provide commercial-grade equipment, maintain proper labeling of cleaning supplies, and ensure all staff wear appropriate personal protective equipment while performing duties. The proposal must be submitted electronically via the Ariba Sourcing Event portal by the deadline of August 14, 2026, and must include completed attachments for pricing, worker locations, and certifications, including OMB Standard Form LLL for lobbying disclosure and verification of Unique Entity ID. Invoices must be emailed to DVR-invoicing@dhhs.nc.gov with vendor billing address included and must reference the NC Contract Number and Customer Account Number. The state retains full authority to inspect and accept services on-site, with acceptance contingent upon task completion, absence of employee complaints, and compliance with all specified standards. The vendor is financially liable for any damages caused by employees or their actions and must report all incidents within 24 hours. Contract administration is managed by a designated Contract Manager, though no Contracting Officer’s Representative or technical point of contact is identified. The vendor must register with the North Carolina Secretary of State within ten business days of award and is responsible for all insurance, licensing, and compliance with state and federal statutes including GS