This Sources Sought opportunity was posted on June 28, 2018. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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508 Compliance_Document Conversion Services

Closed

91003118R0011Federal

Submission Closed07/05/2018, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410

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MBC-26-01 Transcription Services

Solicitation # MBC-26-01

The California Department of Consumer Affairs, on behalf of the Medical Board of California (MBC), is soliciting bids for transcription services under solicitation MBC-26-01. The contract involves the preparation of verbatim transcripts from digital recordings, including medical interview recordings with physicians, patients, or witnesses, medical expert dictated reports, and Medical Board meeting minutes. The estimated volume of work includes 20,000 pages of medical interviews, 1,000 pages of dictated reports, and 400 pages of board minutes. The period of performance is scheduled from January 1, 2027, through December 31, 2029. The contract will be awarded to the responsive and responsible bidder offering the lowest average grand total. Evaluation includes a responsiveness review based on a mandatory checklist and a verification of minimum qualifications, such as being registered with the California Secretary of State. A 5% preference is granted to certified small businesses, and ties will be resolved via a coin toss. Bidders must submit a comprehensive package by November 4, 2026, including a cost sheet, certifications, and three references from the last five years. Contractors must adhere to strict data confidentiality and security standards, delivering drafts and final transcripts via encrypted email or secure websites using SSL, SHTTP, or secure FTP. Compliance is required with the Drug-Free Workplace Act of 1990, the Americans with Disabilities Act, and California nondiscrimination program requirements. Additionally, bidders must disclose the use of Generative AI to avoid disqualification. Invoicing is permitted monthly in arrears, and the agreement is subject to the submission of required insurance certificates and bonds.

California Department of Consumer Affairs

POSTED

DEADLINE

27-08:Digital Scanning Services

Solicitation # 27-08

The Bossier Parish School Board (BPSB) in Louisiana is soliciting proposals under RFP 27-08 for a comprehensive, end-to-end digital scanning and conversion solution. The objective is to establish a scalable and repeatable approach for converting various record types and formats across multiple district departments into a digital format. Because BPSB currently lacks an Integrated Electronic Document Management System (IEDMS), the selected vendor must propose a solution for storing and indexing these records, with an initial expected user base of 25 to 50 personnel from IT, HR, Finance, and Special Education. The scope includes the retrieval of records from various locations, with the option for off-site scanning, and the eventual return or disposal of physical records in coordination with the State of Louisiana. The contract will be awarded to the vendor that best meets the district's needs based on a scoring process, with the highest-scoring proposal presented to the BPSB School Board for final award. Vendors must certify compliance with FERPA and HIPAA security and confidentiality standards and provide a detailed integration and timeline plan. While no specific budget or quantity of records has been established, vendors are required to describe their recommended approaches for OCR accuracy, indexing, and cybersecurity. Proposals must be submitted by October 27, 2026, via Bid Express or through physical delivery to the Central Office in Benton, Louisiana, including a signed original, three copies, and an electronic version on a jump drive.

Bossier Parish Schools

POSTED

DEADLINE

Document Printing and Mailing ServicesThis subcontract for Document Printing and Mailing Services supports the County of San Mateo Recorder Notification Program by providing physical production and distribution of legal notifications for prime contractors. The selected provider will be responsible for printing approved notice templates, preparing envelopes and inserts, and managing the full mailing and reconciliation process using high-volume commercial printing and automated mail-folding equipment. Managed by the Office of Assessor-County Clerk-Recorder and Chief Elections Officer for the state of California, the contract requires strict adherence to CA Government Code section 27297.7 and mandatory DIR registration. The scope of work concludes with the delivery of mailed notifications and detailed reporting. Interested parties must respond by November 10, 2026.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

DEADLINE

Recorder Notification Program Services

Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

DEADLINE

Live Event Captioning and TranscriptionThis subcontract opportunity, managed by the Pennsylvania Office of Management and Budget, seeks a provider for live event captioning and transcription services to support accessibility projects for the City of Pittsburgh. The selected contractor will be responsible for providing real-time audio-to-text transcription and deploying specialized technicians to manage text displays on video screens during press conferences, city television shows, and other special events. The scope of work requires the use of specialized live captioning hardware and software to ensure seamless real-time delivery. Interested parties must submit their responses by November 17, 2026, in accordance with the solicitation posted on October 20, 2026. The project falls under NAICS code 561410.

Office of Management & Budget

POSTED

DEADLINE

Transportation and Economic Corridors - Request for Proposal - CON0026190 – Technical Editing Services for Contract Administration Manual, Request For Proposal Packages for CMAs

Solicitation # AB-2026-06951

Alberta Transportation and Economic Corridors is seeking proposals from capable proponents to provide professional technical writing and editing services. The scope of work involves the development and preparation of a Contract Administration Manual, standard specifications for highway maintenance, and various Request for Proposals packages for specific Contract Maintenance Areas, including 504, 508, 515, 516, 514, 520, 521, and the Deerfoot Highway Maintenance Area. These documents will be created based on data and information provided by the Highway Operations Section. Interested parties must submit their proposals in two separate PDF files, consisting of a qualification submission and a fee proposal, each under 10MB. The deadline for responses is November 17, 2026. Selection will be determined based on the best overall value rather than the lowest cost, and the department will not reimburse any costs associated with the proposal preparation.

Transportation and Economic Corridors

POSTED

DEADLINE

The Contractor shall provide all personnel, labor, management, supervision, planning, and administration to provide Photography, Energy Technology Visual Collection (ETVC), and Digital Imaging Servic…The Department of Energy's Office of Management is seeking a contractor to provide comprehensive photography, digital imaging, and Energy Technology Visual Collection services for the Office of Administrative Management and Support Services. The selected contractor will be responsible for all necessary personnel, labor, management, supervision, planning, and administration required to execute these visual services. This opportunity is listed as a forecast with a set-aside for small businesses under NAICS code 561410. The work is expected to be performed in the District of Columbia, and inquiries regarding the requirement can be directed to the Small Business Program Manager.

POSTED

DEADLINE

Transcription Services for Provincial and Demonstration Schools

Solicitation # tender_22290

The Government of Ontario Ministry of Education is soliciting transcription services for Provincial and Demonstration Schools to support Alternative Educational Resources for Ontario. The scope of work involves producing textbooks in three accessible formats: Braille, DAISY Digital Audio Recording, and E-Text Word. These resources are intended for English and French students across elementary, secondary, and post-secondary levels. E-Text production must include complex content such as mathematical notation in MathML or LaTeX, tables, charts, and graphics. The PDSB intends for these services to be operational by December 20, 2026. The award process follows a three-stage evaluation totaling 100 points. Bidders must first pass a mandatory qualification stage before undergoing a technical evaluation worth 70 points, where a minimum score of 42 points is required to proceed. Technical criteria include company profile, staff education, production maintenance, and specific expertise in Braille, DAISY, and E-Text. The final stage is a commercial evaluation worth 30 points based on the lowest bid price. Bidders must be Canadian businesses or entities with ongoing commercial activities in a Canadian trade partner country and must comply with Ontario Occupational Health and Safety Act regulations, including maintaining written safety policies and providing proof of WSIB coverage and insurance. Responses are due by November 17, 2026, via the Ontario Tenders Portal.

POSTED

DEADLINE

Foreign Tactics Manual Technical Writing and EditingThis small business set-aside subcontract involves providing technical writing, editing, and production services for foreign tactics manuals and bulletins supporting USAFWC/A9 projects. The contractor is responsible for preparing draft and final manuals in accordance with DAFMAN 16-201 and AFMAN 16-101 standards, which includes the application of security markings and derivative classification. Additionally, the scope of work encompasses managing revision cycles and maintaining digital archives to ensure all deliverables are current and properly stored. Due to the sensitive nature of the materials, the contractor must possess a TS/SCI facility clearance and ensure personnel have completed derivative classification training. The project is managed under the Department of Defense through the FA4861 99 Cons Lgc agency, with performance located in the 89191 zip code area. The primary objective is the delivery of completed, compliant manuals and updated digital archives.

POSTED

DEADLINE

FA486127R0001 Sources Sought: Tactical Manuals

Solicitation # FA486127R0001

Solicitation FA486127R0001 is a Sources Sought Notice and Request for Information issued by the Department of Defense for the USAFWC/A9 to conduct market research for the production of tactical manuals. The requirement involves providing non-personal services to produce foreign tactics manuals, tactics-related documents, and Subject Matter Expert expertise for approximately 50 countries and 27 Mission Design Series, totaling roughly 342 TTP manuals. This includes the creation of draft and final manuals, Flash Bulletins, and Tactics Bulletins, with a typical revision cycle of every two to three years. The project requires strict adherence to DAFMAN 16-201 and AFMAN 16-101 regarding foreign disclosure and technology transfer, as well as Secretary of the Air Force disclosure guidance. The work is primarily based at Nellis Air Force Base in building 1114 or a facility with equivalent security apparatus, with telework permitted on a case-by-case basis. Due to the sensitive nature of the materials, the contractor must maintain a Top Secret/SCI facility clearance, and personnel must hold at least a Secret clearance, with specific roles requiring Top Secret/SCI eligibility. Key deliverables include draft files due within 45 business days of tasking, final products within 15 business days of review, and digital updates to websites within 30 business days. This opportunity is designated as a Total Small Business Set-Aside. Interested firms must submit their company information, business size, RFP response timelines, and transition estimates to Amber Rivera by October 29, 2026.

POSTED

DEADLINE

English Video Captioning and Transcription ServicesThis subcontract for English Video Captioning and Transcription Services supports prime contractors working on projects for the Baltimore County Office of Information Technology. The selected provider will be responsible for transcribing audio from video and WebEx recordings into text and producing synchronized caption files. All deliverables must maintain a 99% accuracy rate and be provided as separate .srt caption files and .txt transcripts. The contract mandates strict adherence to accessibility and legal standards, including Section 508, ADA, Title 7, WCAG 2.1, and CVAA. Additionally, the provider must ensure full HIPAA compliance and perform all work within the United States. This opportunity falls under NAICS code 561410, with a response deadline set for October 28, 2026.

Office of Information Technology

POSTED

DEADLINE

Solicitation # RFP-2027-384

The Oklahoma University Health Sciences Center, under the Board of Regents of the University of Oklahoma, issued solicitation RFP-2027-384 to secure university-wide digital accessibility remediation services. The objective is to ensure that documents and digital content comply with WCAG 2.1 Level AA, PDF/UA, and Section 508 standards. The scope of work encompasses the remediation of PDF documents, including complex STEM content and fillable forms, as well as native files in Word, PowerPoint, and Excel, and various scanned or legacy documents. To ensure quality, the university requires a rigorous quality assurance process involving both automated and manual testing, including screen-reader testing and human validation. Interested suppliers must submit a technical proposal detailing their remediation methodologies, staffing capacity, and experience with complex organizations such as higher education or healthcare. Proposals must also outline a management approach for a decentralized university environment and identify key personnel with relevant certifications, such as ADS or DHS Trusted Tester. Pricing must be submitted separately using a provided template and should include per-page rates based on complexity, volume-based pricing, and expedited service rates. The response deadline is November 11, 2026, and payment terms are set at Net 45 days. Multiple suppliers may be awarded contracts under this solicitation.

Oklahoma University Health Sciences Center

POSTED

14 days ago

DEADLINE

in 21 days

General Info

Agency

N/A

NAICS

561410 - Document Preparation Services

Place of Performance

To Be Determined, USA

Set-Aside

SBA

Documents

No documents available

Documents will appear here when they are available.

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Timeline

PhaseClosed

PostedJun 28

Sources Sought

Response DeadlineJul 5

Deadline has passed

Submission Closed

07/05/2018, 10:00:00 PM UTC

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Organization & Contact Information

AgencyN/A

Contacts2 people available

OfficeN/A

Organization / Agency

N/A

Office AddressN/A

Contacts

Michelle BloxsonContract Specialist

contact@example.gov

+1 (555) 000-0000

Sarah SheaContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

THIS IS NOT A REQUEST FOR QUOTATIONS. THIS REQUEST IS FOR MARKET RESEARCH ONLY. Federal Student Aid (FSA) is seeking information from companies that have the ability to provide alternative formats of communication documents to blind or visually impaired recipients. FSA is required to provide additional formats of communication, in both English and Spanish. FSA will offer the choice of the following four formats for all regular documents; Braille, Data Compact Disc (CD), Large Print, and Audio CD. This project will provide production of documents in an alternate format. The production process, will include reporting, file transfers, file naming conventions, notice processing, file tracking, creating, producing, quality checking and shipping alternative notice formats that include Braille, Data CD (in file format .RTF, .PDF, .HTML, and .DOCX), Audio CD, and Large Print to be sent to the recipient. Please submit a capability statement with proposed pricing for this project. Response to this Sources Sought must be sent by Thursday, 5 July 2018 @ 5:00PM, Eastern Standard Time (EST). Questions, regarding this Sources Sought can be submitted to michelle.bloxson@ed.gov and sarah.shea@ed.gov THIS IS NOT A REQUEST FOR QUOTATIONS. THIS REQUEST IS FOR MARKET RESEARCH ONLY.

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