6110--689-26-3-4807-0126: Replace Variable Frequency Drive Units (VA-26-00053945)
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Veterans Affairs Connecticut Healthcare System at the West Haven VA Medical Center is soliciting quotes for the replacement of Variable Frequency Drives (VFDs) that service air handling equipment in multiple buildings on site. This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside and falls under NAICS code 238220, with a small business size standard of $19 million. The contract involves furnishing labor, materials, tools, and supervision to remove existing drives and install new industrial-grade ABB ACH580 or equivalent VFDs, featuring Bluetooth-enabled keypad displays, multiple standard network protocols, and advanced safety and operational features suitable for controlling HVAC systems in a healthcare environment. The work must comply with all applicable codes, including NFPA and OSHA standards, and the VA’s internal policies on lockout/tagout procedures, safety, and access controls. The contract requires a 90-calendar-day period of performance commencing upon Notice to Proceed, with all work conducted during regular business hours unless in emergency situations. Bidders must have certified OEM-trained technicians within 200 miles of the site and demonstrate the ability to meet technical, past performance, and financial criteria. Mandatory pre-bid site walkthroughs are scheduled, and submissions must include a detailed price schedule and past performance references. Deliverables include warranty coverage of no less than two years, comprehensive documentation, and compliance with environmental disposal regulations. The solicitation follows FAR streamlined commercial acquisition procedures and incorporates various federal acquisition and VA-specific clauses. Award decisions will consider price, technical capability, and past performance to select the most advantageous offer for the government.
General Info
Agency
NAICS
Place of Performance
VA Connecticut Healthcare System West Haven VA Medical Center, West Haven, ME, 06516Set-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Purpose of Amendment The purpose of this amendment is to provide responses to questions submitted regarding the solicitation. As a result of these questions and responses, the response due date will be extended to June 23, 2026 at 10am. Question: Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? Answer: This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.   Question: If no to the question above, will the SSHO need to be full-time for this project? Answer: This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.   Question: Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? Answer: This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.   Question: If no to the question above, will the QA/QC need to be full time for this project? Answer: Personnel performing startup of equipment should be those with the qualifications necessary to the specific equipment. Please submit appropriate installation report(s) as required along with equipment warranties. Question: Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? Answer: This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.  Â
Question: Please confirm if tax should be included in our proposal? Answer: This is not construction, this is a professional services contract. Construction management is not required. A site superintendent is not required for professional services contracts. Applicable persons performing certified labor shall meet OSHA requirements for the applicable work area and work being performed where qualified personnel perform equipment start up and verification.   Question: Advise what is the ICRA Level required for the areas of the VFDs. Answer: This question has been addressed previously. The contractor is responsible for determining any applicable tax obligations, incorporating into proposals as necessary. The VA cannot provide tax advice or make tax determinations on behalf of the contractor. Question: Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements? Answer: The VFD's are in multiple mechanical spaces throughout the facility. There's no single ICRA level that applies to all locations. The Contractor shall coordinate with the government prior to commencing work in each area as the ICRA requirements will be determined based on the specific location, adjacent patient care activities, and scope of work. Question: Confirm project work hours. Can work be completed during normal work hours? Answer: The acceptability of temporary containment systems. Cannot be determined generically for this project. Requirements will vary based on specific work location activities and ICRA requirements. Question: Will shutdowns be required to be done during off hours or weekends? Answer: Normal business hours no off time schedule is required. Question: Description of Services line 4 states to coordinate with FMS for BMS controls connections to VFDs. Advise if BMS controls connections, programming setup, and integration to BMS are by the VA. Is the contractor to only coordinate schedule and activities? Answer: Connection is to be made by contractor. Programming setup, and integration to BMS are by the VA.  The contractor to only coordinate schedule and activities with VA.