65--65 -- Safety Glasses/Goggles/Face Shields

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFP-797-NC-05-0034 is issued as a Request for Proposal (RFP) using set-aside procedures for Service-Disabled Veteran-Owned Small Business concerns. (See Numbered Note 29.) The contract awarded from this solicitation shall be single award indefinite-delivery, requirements contract. This contract is also defined as "delivery order contract" since individual VA facilities may issue a delivery order for their specific requirements when ordering against the contract. Individual delivery orders shall contain specific information such as item description, quantity required, unit pricing as established by the contract, contract number, delivery order number, delivery information, accounting and appropriation data and any special packing, shipping and other pertinent information. All delivery orders shall be within the terms, conditions and scope of the contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-04, Effective July 8, 2005. It is the contractor's responsibility to be familiar with applicable clauses and provisions. This procurement is a 100% set-aside for SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS CONCERN. The North American Industry Classification System code is 339115 with a small business size standard of 500 personnel. Service-Disabled Veteran-Owned Small Business concerns are advised that if they are not the manufacturer, they must furnish in the performance of this contract the product of a small business manufacturer. The end product must be manufactured in the United States or its outlying area. The solicitation includes the following line items: 1): Safety Glasses with Clear Lens, annual estimated quantity 13,923 pairs; 2): Safety Glasses with Gray Lens, annual estimated quantity 284 pairs; 3): Safety Goggles, Industrial, annual estimated quantity 645 pairs; 4): Safety Goggles, Industrial, Dust and Small Particle Protection, annual estimated quantity 645 pairs; and 5): Face Shields, Industrial, Face Shield, General Purpose, annual estimated quantity 84 pairs. The contract will be for a base year and four (4) one year option periods. Offerors must submit a unit of issue price for Safety Glasses with Clear Lens; Safety Glasses with Gray Lens; Safety Goggles, Industrial; Safety Goggles, Industrial, Dust and Small Particle Protection and Face Shields, Industrial, Face Shield, General Purpose. Offerors must submit a separate price for each line item for the base year and each of the four option-year periods. Offers that do not include prices for all 5 line items and for the base and all option years will not be considered. Delivery to medical centers shall be in accordance with the following time frames: Regular delivery shall be made within seven (7) days after receipt of a delivery order, expedited delivery within 3 days, and emergency delivery within 24 hours. The Government agrees to pay the difference between normal and expedited freight for expedited and emergency delivery. Any additional delivery requirements shall be specified on the individual delivery order. Acceptance will take place at the delivery point. POINTS OF CONTACT INFORMATION: If you have any questions regarding this Request For Proposal (RFP), contact Adrienne Albachiara by calling Federal Relay at +1 (555) 000-0000, giving operator Adrienne's TDD Number (708)-786-5172, or e-mail contact@example.gov. The contractor must be registered in the Central Contractor Registration (CCR) database. 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://farsite.hill.af.mil/vffara.htm VAAR Clauses at www1.va.gov/oamm/elibrary/policy.htm The provisions at FAR 52.212-1, Instruction to Offerors-Commercial Items (Jan 2005), applies to this acquisition and the following clauses and provisions are applicable to this acquisition and are incorporated by reference as addenda to this clause: 52.233-2 Service of Protest (Serve Contracting Officer at Department of Veterans Affairs, National Acquisition Center (049A1N3MS), PO Box 76, Building 37, Hines, Il 60141; 852.233.70 Protest Content, 852.233-71 Alternate Protest Procedures, 52.214-34 Submission of Offers in the English Language and 52.214-35 Submission of Offers in U.S. Currency. 52.212-2 Evaluation-Commercial Items (JAN 1999) EVALUATION OF PROPOSALS AND METHOD OF AWARD(S) Failure of the product literature or product samples to show that the offered items conform to the required specifications will require rejection of the offer. If any single specification does not meet the required specification, the product will be ineligible for award. VA requires strict compliance with these specifications and will not consider any deviation to be immaterial or minor, nor will VA discuss any failure to meet a specification, nor will any revision to the product submitted be allowed. (a) The Government will award a maximum of one contract resulting from this solicitation to the responsible offeror whose offer conforms to all technical specifications and is evaluated as the lowest price. Technical Acceptability of the items offered will be determined by a review of product literature, and physical inspection of the items (b) Price Evaluation. Only one award will be made. Offers will be evaluated for award purposes by adding the total price (i.e. price multiplied by the estimated quantity) aggregate price of all 5 line items will be compared to determine lower offer for the base year contract period to the total price for all option years. (c) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (d) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offers from distributors/dealers (i.e. non-manufacturers) that do not submit a letter of commitment, or other evidence of uninterrupted source of supply to satisfy Government's requirement may be rejected. The letter must be from the manufacturer on company letterhead. Offerors responding to this requirement, must include a completed copy of the provision at FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Mar 2005) (may be completed on http://orca.bpn.gov), Clauses and provisions may be accessed via the internet, http://www.arnet.far.gov. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003), applies to this acquisition and the following clauses are applicable to this acquisition and are incorporated by reference as addenda to this clause: 52.216-18 Ordering (Oct 1995), any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end date of the contract. 52.216-21 Requirements (Oct 1995); provided that the Contractor shall not be required to make any deliveries under this contract after 30 days of contract's expiration date. 52.217-9 Option to Extend the Term of the Contract (Mar 2000), The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. 52.232.17 Interest (Jun 1996), 852.270-4 Commercial Advertising (Nov 1984) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items (Jul 2005), applies to this acquisition and the additional FAR clauses cited in this clause are applicable to this acquisition as follows: 52.203-6 Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.219-8 Utilization of Small Business Concerns (May 2004) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004), 52.222-3, Convict Labor (Jan 2003), 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JUNE 2004) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36, Affirmative Action for Workers with Disabilities (Jan 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). 52.225-1, Buy American Act - Supplies (June 2003) 52.225-13, Restrictions on Certain Foreign Purchases (MAR 2005) (E.o.s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-34, Payment by EFT- Other than CCR (May 1999), 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332), ALL PROPOSALS MUST REACH THIS OFFICE NLT AUGUST 26, 2005, 4:00PM CENTRAL TIME, and must respond to the information contained herein. Offerors shall submit their signed offers to Regular U. S. Mail Address Department of Veterans Affairs National Acquisition Center (049A1N3MS) P.O. Box 76, Building 37 Hines, IL 60141 or Express Mail Address Department of Veterans Affairs National Acquisition Center (049A1N3MS) 1st Avenue, 1 Block North of 22nd Hines, IL 60141 ATTN: Adrienne Albachiara, Contract Specialist Product samples shall be submitted and returned at no expense to the Government, except for the successful offeror's product samples will not be returned and will become the property of the Government. Unsuccessful offerors are expected to arrange to have their product samples returned within one week of notification by the Contracting Officer that the samples are no longer needed. Samples that have not been returned within 30 days of this notification will become the property of the Government. Safety Glasses with Clear Lens; Safety Glasses with Gray Lens; Safety Goggles, Industrial; Safety Goggles, Industrial, Dust and Small Particle Protection and Face Shields, Industrial, Face Shield, General Purpose Samples must be delivered at the dock. Send samples to: Department of Veterans Affairs, Centralized Acquisition Analysis Division (049A5S), Attn: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, Il 60141, Dock # 14. Samples will only be accepted between the hours of 7:00 a.m. to 2:00 p.m., Central Standard Time (CST), Monday through Friday only. For additional information regarding contract issues, please contact Adrienne Albachiara by calling Federal Relay at +1 (555) 000-0000, giving operator Adrienne's TDD Number (708)-786-5172. For information regarding delivery of samples, contact Carl Hunter at +1 (555) 000-0000. Quotations must meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number in the Proposal. PLEASE PROVIDE SIX (6) SAMPLES OF EACH TYPE OF SAFETY GLASSES WITH CLEAR LENS; SAFETY GLASSES WITH GRAY LENS; SAFETY GOGGLES, INDUSTRIAL; SAFETY GOGGLES, INDUSTRIAL , DUST AND SMALL PARTICLE PROTECTION AND FACE SHIELDS, INDUSTRIAL, FACE SHIELD, GENERAL PURPOSE YOUR COMPANY WILL OFFER. LITERATURE REQUIRED IS SIX (6) SETS FOR EACH ITEM SUBMITTED. AT LEAST ONE SET OF LITERATURE MUST BE CROSS-REFERENCED TO SHOW WHERE COMPLIANCE WITH EACH PRODUCT SPECIFICATION IS INDICATED. IF LITERATURE DOES MOT REFERENCE A GIVEN SPECIFICATION, DOCUMENTATION EXPLAINING HOW THE SPECIFICATION IS MET MUST BE SUBMITTED ON LETTERHEAD OF THE OFFEROR WITH SIGNATURE, TITLE, EMAIL ADDRESS, AND PHONE NUMBER OF THE PREPARER. SAFETY GLASSES WITH CLEAR LENS; SAFETY GLASSES WITH GRAY LENS; SAFETY GOGGLES, INDUSTRIAL; SAFETY GOGGLES, INDUSTRIAL , DUST AND SMALL PARTICLE PROTECTION AND FACE SHIELDS, INDUSTRIAL, FACE SHIELD, GENERAL PURPOSE WILL MEET THE FOLLOWING SPECIFICIATION. SAFETY GOGGLES AND GLASSES: 1. Anti-fog (Literature review and physical inspection) 2. Disposable, not single use (Literature review and physical inspection) 3. Washable (Literature review and physical inspection) 4. Fully coverage (Literature review and physical inspection) 5. Comfortable fit (Physical inspection and simulated use) 6. Fits comfortably over eyewear (Literature review and physical inspection) 7. Scratch resistant lens during normal use (Literature review and physical inspection) 8. Impact resistant lens layer (should remain in tact and unaltered during routine use). (Literature review and physical inspection) 9. Full product line available (to include laser goggles, and chemicals goggles) (Information only) FACE SHIELDS: 1. Adjustable straps (Literature review and physical inspection) 2. Fits snugly on head (Literature review and physical inspection) 3. Available in large and medium sizes (Literature review and physical inspection) 4. Side tension adjustments (Literature review and physical inspection) 5. Fits comfortably over eyewear (Literature review and physical inspection) 6. Scratch resistant lens during normal use (Literature review and physical inspection) 7. Impact resistant lens layer (should remain in tact and unaltered during route use). (Literature review and physical inspection) 8. Full product line available (to include laser goggles, and chemicals goggles) (Information only)