65--VISN 11 Optical Lab Eyeglass Lenses Supply- Private Label Enterprises

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, 13 and as supplemented with additional information included in this notice. This solicitation is issued as a Request for Quotation (RFQ), solicitation number VA251-13-Q-0408, in accordance with FAR Parts 12.603 and 13.5. This announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. Awards resulting from the (RFQ) will be based on Best Value to the Department of Veterans Affairs giving consideration to: Technical, Past Performance, Price, and Veteran's Involvement. This acquisition is Unrestricted, the North American Industry Classification System (NAICS) code is 339115, and has a size standard of 500 employees. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-67, effective July 22, 2013. The Government intends to award Firm-Fixed Price, multiple award IDIQ contracts with a Base Year and Four (4) Option Years. Background: It is anticipated that the VISN 11 Optical Laboratory shall manufacture an estimated (EST) 100,000 pairs of eyeglasses per year. The Department of Veterans Affairs (VA) does not guarantee or imply that any fixed number of orders shall be placed under this contract. The quantities identified herein are estimates only. The actual quantities shall be based upon the number of patients who are determined eligible by the VA to receive eyeglasses. The Government shall order at least the quantity of supplies designated as the "minimum" and the Contractor shall furnish to the Government, when ordered, the quantity of supplies designated as the "maximum" in the Schedule. The Contractor must specify which eyeglass ophthalmic lenses they are bidding on in this solicitation. 1. Contractor shall provide eyeglass ophthalmic lenses to the VISN 11 Optical Lab, 4440 South High School Road, Indianapolis, IN 46241 according to the terms and conditions stated in this solicitation. The contractor shall provide all materials, labor, equipment and transportation required to provide eyeglass ophthalmic lenses for the Department of Veterans Administration, VISN 11 Optical Lab. 2. EYEGLASS OPHTHALMIC LENSES: All eyeglass ophthalmic lenses shall be in accordance with Food and Drug Administration (FDA) Regulation (21 CFR, Parts 3 and 4) for impact resistance. The FDA Regulations can be located at the following website: www.fda.gov. 3. ORDERING: 3.a. All orders placed by the Optical Lab shall be faxed or emailed to the Contractor using the lab's current software, Optifacts, on a detailed spreadsheet listing the following: type of ophthalmic lenses, quantity, a VA purchase order (PO) number, total number of lenses ordered, and the projected cost. 3.b. Upon receipt of any inquiry, the Contractor shall provide a response no later than by the close of next business day. Responses to order status shall include the current stage of completion and estimated delivery date. The preferred method of communication is electronic mail (e-mail). 4. PACKING AND MARKINGS: 4.a. The lenses shall be packaged in corrugated shipping boxes with each lens in an envelope that is labeled as to the contents and packaged to prevent damage during shipping. If product is damaged during shipping, it shall be returned to the contractor at no cost to the government. The government shall contact the contractor immediately upon receipt of damaged product. Contractor shall make arrangement for return delivery of damaged goods. 4.b. A packing list shall be enclosed with each shipment indicating the VA purchase order number, contract number, items and quantity ordered, and items and quantity shipped. 5. REMOVAL, RECALL OR MODIFICATION: The Contractor shall notify the Government within 30 calendar days of any removal, recall or modification of supplies required under this contract and the Contractor shall also notify the government of a suitable substitute for the effected products. 6. DELIVERY: 6.a. All eyeglass ophthalmic lenses shipments weighing more than 50 pounds per box shall be delivered to the Optical Lab in a truck that has a power lift gate. The Optical Lab does not have a loading dock. 6.b. All deliveries shall be shipped F.O.B. Destination to the VISN 11 Optical Lab, 4440 South High School Road, Indianapolis, IN 46241. 6.c. All delivery orders are subject to the terms and conditions of this contract. 6.d. Items must be shipped second day at no cost to the Government. 7. ADJUSTMENTS: All necessary adjustments (i.e., material defects, distortions, and back orders) shall be made by the Contractor at no charge to the Government and delivered within 2 days of notification by the VISN 11 Optical Laboratory. Monthly invoices shall state and reflect all credit from returns and adjustments. Payments on the following month's invoice shall be withheld for those credits not reflected. 8. BACK ORDERS: 8.a. Contractor shall notify the VA, within 24 hours after being notified by the manufacturer that supplies are on backorder. The Contractor shall provide an estimated date of delivery for backorders and shall notify the VA within 24 hours after backordered items are received. The preferred method of communication is electronic mail (e-mail). The Government requires the delivery of these items in accordance with the terms and conditions set forth in the contract. 8.b. Contractor shall substitute all backorders with a comparable eyeglass ophthalmic lens. 9. INSPECTION: Authorized representatives of the Government shall have the right during regular business hours or other agreed upon scheduled times to make on-site reviews of the Contractor's facilities and services to (1) examine records and (2) make any other analysis required to determine the quality of services or supplies provided and submitted to the Department of Veterans Affairs participating facilities. 10. GOVERNMENT HOLIDAYS: The following are legal Government Holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. 11. CONTRACTOR'S QUARTERLY REPORT OF ORDERS RECEIVED: Contractor shall provide the Contracting Officer Representative (COR) a report of sales (rounded to the nearest whole dollar) for each quarter of the contract period, within fifteen (15) calendar days after the close of each quarter's business. The report shall consist of total dollars spent and sales of all items under contract. The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, 52.212-4(c) changes text in paragraph (c) is deleted and replaced with: changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (see FAR 43.103(b)); Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.203-3; 52.203-6 (Alt 1); 52.204-4; 52.209-6; 52.209-9; 52.212-5; 52.216-18 (a) replace the last sentence with: Such orders may be issued from date of award through date of last exercised option period.; 52.216-19 insert the following: (a) one pair, (b)(1) 1000 pairs, (b)(2) $25,000 (b)(3) two days, (d) two; 52.216-22 insert the following: (d) date of last exercised option period.; 52.217-8 insert the following: 30 days, 52.217-9 insert the following: (a) 30 and 60, (c) five years; 52.219-8; 52.219-9; 52.219-16; 52.219-28; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.222-40; 52.223-18; 52.225-5; 52.225-13; 52.232-34; 52.232-36; 52.232-99DEV; 52.242-13; 52.252-2 insert: https://www.acquisition.gov/Far/loadmainre.html; 52.252-6; 852.203-70; 852.203-71; 852.215-71; 852.219-9; 852.219-71; 852.232-72; 852.246-70; 852.246-71. The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial, with addenda: paragraph (c) change 30 to 60; 52.209-5DEV; 52.209-7; 52.216-1; 52.216-27; 52.225-18; 52.233-2; 852.215-70; 852.233-70; 852.233-71; 852.233-71 (note); 852.252-70; 852.270-1; 52.225-25; 52.212-2; and 52.212-3. Subcontracting Commitments/Subcontracting Plan - Monitoring and Compliance This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement, VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. Offerors shall submit their quote on the attached pricing schedule; list the last three awards of similar size and scope to include contract number, award date, dollar value of contract, project location, and point of contact; submit Past Performance evaluations from at least 3 previous jobs; and shall comply with all instructions contained in FAR 52.212-1, Instructions to Offerors-Commercial Items, with addenda: paragraph (c) change 30 to 60. The provisions at 52.212-2, Evaluation-Commercial Items, add, Award Basis: The following factors shall be used to evaluate offers: technical, past performance, price, and Veteran's Involvement. Technical, past performance, and Veteran's Involvement combined is more important than price. A completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items shall be included with the offer. Quotes must be received no later than 4:00 p.m. (EST), August 23, 2013. Submit quotes via email to contact@example.gov or hand-deliver/mail to Dept. of Veterans Affairs; Network 11 Contracting Office; ATTN: Connie McKay; 8888 Keystone Crossing, Suite 1100, Indianapolis, IN 46240. Questions are to be submitted to the Contracting Officer, Connie McKay, via e-mail at contact@example.gov. All questions are to be submitted no later than 4:00 p.m., August 10, 2013. A response to all questions will be posted to FedBizOpps on August 13, 2013. No solicitation document will be issued.