6515--Body Composition Analysis Scale

The U.S. Department of Veterans Affairs, through the 257-NETWORK Contract Office 17 in San Antonio, Texas, is procuring four portable, research-grade body composition analyzers under a total small business set-aside designated for NAICS code 339112. The requirement calls for the InBody 380 or an equivalent product meeting all salient technical characteristics, including direct segmental multi-frequency bioelectrical impedance analysis across five body segments to measure body fat mass, fat-free mass, skeletal muscle mass, and body fat percentage. The deliverables must include fully functional units with all accessories, software, documentation, and a five-year manufacturer’s warranty on all parts and labor. The contractor is also required to provide comprehensive end-user training covering system setup, operation, data interpretation, export procedures, and basic troubleshooting, alongside technical support throughout the warranty period. The equipment must comply with FDA medical device regulations, FISMA for data security, and all applicable electrical and safety standards, with data export capabilities in CSV and PDF formats. This procurement follows a Standard Form 1449 format for commercial products and services, with a lowest-price-only award basis contingent upon pass/fail gates for responsibility, conformity, and acceptability. Proposals must be submitted in two separate volumes—Technical Capability and Price—with no mixing of technical or pricing information. The offeror must be a registered small business in SAM and SBA, possess current representations and certifications per FAR 52.212-3, and provide an authorized distributor letter from the OEM. Mandatory submission requirements include a signed SF 1449, SF 30 amendments if applicable, and compliance with provisions 52.204-24 and 52.212-3. Delivery is FOB destination to the VA Harlingen Healthcare Center in Harlingen, Texas, within 60 days after receipt of order. Invoicing must be submitted electronically via the Tungsten Network in accordance with VAAR Clause 852.232-72, and payments will be processed through electronic funds transfer or third-party arrangements. The contractor must maintain active SAM registration throughout performance and disclose ownership information, CAGE codes, and OEM status as required under federal contracting regulations, including prohibitions on contracting with inverted domestic corporations and debarred entities.