6515--EQUIPMENT - PATIENT ELOPEMENT TRACKING SYSTEM

The Department of Veterans Affairs, through the 242-NETWORK Contract Office 02 based in Albany, NY, is seeking a Service-Disabled Veteran-Owned Small Business to provide and install a comprehensive patient elopement management system at the St. Albans Campus of the VA New York Harbor Health Care System, specifically in Buildings 85 through 89 and 91 through 93. This procurement, identified by solicitation number 36C24226Q0530, is a commercial acquisition under NAICS code 334510, using Standard Form 1449, and is structured as a set-aside exclusively for SDVOSBs. The system must be a fully self-contained, stand-alone solution that does not interface with existing VA network infrastructure and includes hardware components such as 76 door detectors, four elevator detectors, RFID/Bluetooth tags, cut-resistant disposable bracelets with a battery life of three years, door controllers, annunciators, power supplies with battery backup, wall mounting cabinets, and CAT 6A cabling for all control wiring and power distribution. All remote devices must support Power over Ethernet or receive power within the cable jacket. The software platform must be HIPAA and PIPEDA compliant, ODBC-compliant for database integration, and include location monitoring, geofencing, alerting, and reporting functionalities. Six nurse workstations, one workstation for the VA Police Office, and one for the WHEN Office are required, with Windows 11 preferred. Installation, configuration, commissioning, and full turnkey training for nursing staff, police, and engineering personnel are mandatory, along with one year of free firmware/software updates and a minimum one-year warranty covering all hardware and labor. The contractor must complete and submit mandatory certifications including VAAR 852.219-76 on subcontracting limitations, VAAR 852.240-70 regarding compliance with Public Law 119-37, Section 258, and FAR 52.225-6 for trade agreements, among others, along with a completed SF 1449 form containing the Unique Entity Identifier and price schedule. Proposal submissions must be submitted electronically as PDF or Excel files via email to the Contracting Officer by 10:00 AM EST on June 26, 2026, and must remain firm for 60 days after submission. All systems shall be delivered