6515--PATIENT ELOPEMENT TRACKING SYSTEM Amendment

The Department of Veterans Affairs issued a 100% Service-Disabled Veteran-Owned Small Business set-aside sources sought notice (Solicitation Number 36C24226Q0530) seeking market research and industry capability information for a Patient Elopement Tracking System to be installed at the VA New York Harbor Healthcare System, St. Albans Campus in Jamaica, NY. The system requirements emphasize real-time geofencing and wandering prevention for cognitively impaired patients using cut-resistant wearable bracelets with at least a three-year battery life, integrated with 76 door detectors and 4 elevator detectors. The technology must interface with the existing VA network infrastructure, incorporating Power over Ethernet (PoE) Cat 6A cabling, and provide continuous operation supported by an uninterrupted power supply during outages. Alerts generated by the system are to be sent to nurse stations, police, and the WHEN office, with real-time displays and automatic notifications for communications or power failures. Elevator integration must comply with fire and emergency override codes, requiring coordination with the VA elevator contractor. The solicitation is a pre-solicitation market research notice rather than a formal contract, lacking formal FAR clauses, pricing data, evaluation criteria, or detailed contract administration instructions. The documents require respondents to submit firm identification, socioeconomic status as a small business, and details on their proposed solution by an April 24, 2026 email deadline. Compliance with HIPAA, PIPEDA, the VA Technical Reference Model, related enterprise risk assessments, and applicable national and local electrical and fire codes is mandatory. Inspection and acceptance will occur on-site at the place of performance following installation, with the government reserving acceptance authority. No contract awards or pricing commitments are made at this stage; the notice aims to gather vendor capabilities specifically under the NAICS 334510 classification from SDVOSB firms qualified to provide this patient safety technology.