6515--Philips Ix 4 Upgrade
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Veterans Affairs, through Network Contracting Office 4 in Pittsburgh, Pennsylvania, has awarded a firm-fixed-price contract under the Small Business Total Set-Aside provision for the procurement of Philips Patient Information Center iX Upgrade components, including PIC iX Hardware and clinical configuration and implementation services, with a total awarded value of $254,887.61. Deliveries are to be made to the Corporal Michael J. Crescenz Philadelphia VA Medical Center under FOB Destination terms, with performance expected within 60 days of government order. The contract mandates strict compliance with Buy American requirements and prohibitions on covered foreign technology, enforced through incorporated clauses 52.225-1 and 52.240-91, requiring contractors to certify domestic content and exclude prohibited equipment from the supply chain. All pricing and deliverables are defined in a single fixed-line-item structure with no option periods, and the award will be made using the Lowest Price Technically Acceptable (LPTA) methodology, where only technically compliant offers are considered and the lowest-priced submission is selected. Contractors must submit electronic invoices via the VA’s Electronic Invoice Presentment and Payment System (EIPP) or in X12 EDI format, adhering to VAAR 852.232-72, and are required to provide their Unique Entity ID and CAGE code as part of their offer. All offerors must complete representations under 52.219-1 to confirm small business status and other socioeconomic certifications, and must certify compliance with security prohibitions regarding telecommunications and IT products. Physical delivery must include manufacturer part numbers, OEM part numbers, brand names, and CAGE codes for traceability, though no specific packaging, preservation, or labeling standards are imposed beyond these identification elements. Inspection and acceptance are not formally detailed, but implied to occur upon delivery at the Philadelphia VA Medical Center, with final payment coordinated through the Austin Payment Center. The Contracting Officer for this action is Andrew Taylor, reachable via email and phone, and all proposals must be submitted by April 23, 2026, at 4:00 PM EDT to the Pittsburgh office address, with electronic submission preferred. No amendments have been issued, and the contract is structured under simplified acquisition procedures with no need for multiple volumes or page limitations.
General Info
Timeline
Organization & Contact Information
Full Description
Requirement: Philips Medical has introduced the newest version of its physiological monitoring software. The existing version will no longer be supported after December 31, 2025. To maintain safe and effective patient monitoring and connectivity, upgrading is crucial. This system enables the smooth transfer of patient data directly to the EMR from admission through discharge, including during transport. It is simply an updated version of the software currently used in the facility and is compatible with our existing equipment.
Specific Task: The contractor will provide unlimited emergency repair and call-back repair services to include parts, labor, travel and other materials for the following equipment.
Requirements: The Philips Patient Information Center Ix 4 upgrade is essential because of its distinctive integration capabilities with our current infrastructure. As the exclusive manufacturer and distributor of the PIC Ix platform, Philips plays a vital role in our patient monitoring and clinical informatics systems. The Philips PIC Ix 4 system allows for seamless integration with our existing Philips bedside monitors, telemetry systems, and centralized monitoring solutions. Consequently, the Philips PIC Ix 4 basis to guarantee compatibility, reduce risk, and ensure operational continuity. No alternative upgrade or replacement of the system would outweigh the cost of replacement at this time.
Facility Access: If the Contractor needs to send their employees to the site to deliver and/or install the equipment please contact the VA Medical Center, Bio-med department to schedule visits and installments.
Delivery Instructions: The delivery address and shipment are as follows The Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Ave. Philadelphia, PA 19104 Warehouse loading dock Hours of operations: 7:00 am 3:00 pm. Phone# +1 (555) 000-0000 ext. 20-2214. Other special requirements or situations The Contractor should be mindful of certain situations that could impact their ability to deliver the equipment or carry out the necessary installation or other required services. This may include vaccine requirements, TB testing results, and completion of mandatory training such as safety, privacy, and IT security.
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