6515--EQUIPMENT - XENEX DECONTAMINATOR

The solicitation for the Xenex Decontaminator is a combined sources sought notice issued by the Department of Veterans Affairs through Network Contracting Office 2, specifically targeting small businesses under a total small business set-aside as defined by FAR 19.5. The effort pertains to the acquisition of four Xenex LightStrike Pulsed Xenon UV Robots, along with a comprehensive twelve-month service package that includes monthly maintenance, repair, replacement of manufacturer-specific consumables such as bulbs, filters, and batteries, remote diagnostics, software updates, utilization reporting, and annual audit support. All services must be performed by technicians certified through the Xenex Certified Technician (XCT) program, and the use of only genuine Xenex-branded components is mandatory, making this a sole-source requirement with strict brand exclusivity. The place of performance and delivery is fixed at the James J. Peters VA Medical Center in Bronx, New York, where inspection and acceptance of services will occur on site, governed entirely by compliance with the Performance Work Statement and adherence to Xenex’s proprietary systems including the Xenex Portal for continuous monitoring. The solicitation is not a formal contract award but a market research notice designed to assess industry capability and interest; therefore, no pricing data, contract value, or evaluation factors are provided. Responses must be submitted via email to the Contract Specialist, Nina Taliferro, by August 5, 2026, and must include the firm’s name, address, point of contact information, socio-economic certification, and a letter of authorization to represent the manufacturer. Eligibility is restricted to small businesses as defined by the NAICS code 334510, and offerors are required to affirm their small business status and socio-economic classification, though specific subcategories such as 8(a), HUBZone, or women-owned are not detailed. Special contract requirements center on technology integration, personnel certification, quality control, and service continuity without any provisions for alternatives, options, or non-Xenex parts. No packaging, invoicing, payment, or accounting details are specified, and while a formal contract type is not stated, the nature of the requirement suggests alignment with a Lowest Price Technically Acceptable approach, pending further formal sourcing actions.