6515--Surgical Tables

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 1,000 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Department of Veterans Affairs (VA) is seeking sources capable of providing Surgical Tables.
Contract Title: Surgical Tables
Scope: This is a request to purchase two (2) MAX5 Surgical Tables for the Pain Clinic/Anesthesia Department at Raymond G. Murphy VA Medical Center in Albuquerque, New Mexico. Background: VA Albuquerque Healthcare System Pain Clinic/Anesthesia services require a procurement of Two (2) each of surgical tables equivalent to MAX5 Surgical Tables System that is necessary to meet patient safety & clinical requirements. Old surgical tables have reached lifetime repair cap per Biomed and are no longer eligible for repairs. The contractor shall furnish and deliver two (2) new surgical tables equivalent to MAX5 surgical tables that meet or exceed the specified functional and performance requirements. New surgical tables must be compatible with existing electrical infrastructure and safety standards.
Place of Performance: The equipment/items will be delivered to VA Albuquerque Healthcare System Warehouse (Bldg. 46) 1501 San Pedro Dr. SE Albuquerque, NM 87108
Deliverables:
CLIN DESCRIPTION QTY UOM 0001 Surgical Tables equivalent to Surgical Tables MAX 5 including all accessories to meet functional/salient characteristics 2 EA 0002 Dual-sided Max Table drape a minimum size of 48" x 36" 2 EA
NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is quoter s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate how equal to meets the functional/salient characteristic, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested.
VAAR 852.212-71 Gray Market and Counterfeit Items clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contains the signature of an authorized official for the manufacturer. If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the contractor s response will be deemed non responsive and will not be considered for award.
Functional/Salient Characteristics: The new surgical tables must meet or exceed the following minimum technical/salient requirements:
Capacity: A minimum weight capacity of 500 lbs. regardless of table positioning. Dimensions: Tabletop length must be a minimum of 80 inches; width a minimum of 24 inches. Travel (Motorized): Surgical table must support a minimum of 10 inches of Longitudinal travel and a minimum of 10 inches of Lateral travel. Must have tilt options through motorized height lift, lateral tilt, and Trendelenburg/reverse Trendelenburg tilt. Each surgical table must come with both a Remote Hand Control and a Multi-function Foot Pedal. Must have an integrated Emergency Stop switch and manual overrides. Must have a minimum of four 5 heavy duty locking casters with 360° full swivel capability. Power must meet: Standard 120V medical-grade power cord. Radiolucency: Must allow medical staff to get optimized C-arm images with minimal attenuation. Each surgical table must come with modular side rails specifically for mounting accessories. Each surgical table must have a minimum of two (2) articulating armboards that lock securely into the module side rails. Dual-sided Lead Max Table Drape: must be a minimum of 48 x36 with a minimum of 0.5mm Pb equivalent for scatter radiation protection. All items must be new/not refurbished.
The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, July 14, 2026, by 10AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.