This Government Contract opportunity from Department Of Veterans Affairs was posted on January 14, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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6525--EMERGENCY REPAIR - CAREN Motion Platform - PGH | EDA: 1/31/25

Closed

36C24E25Q0024Federal

Submission Closed01/20/2025, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334510

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AI Contract Overview

The Department of Veterans Affairs intends to establish a sole source contract with Hocoma Inc. for the repair and parts replacement of the CAREN system at the Pittsburgh Healthcare System's Human Engineering Research Laboratories. The CAREN system is a specialized virtual rehabilitation device designed to simulate challenging terrains to aid Veterans in prosthetic testing and fall prevention. The current malfunction involves the motion base and transformers, necessitating the replacement of specific components, including a 6D0F Motion Base Transformer and an isolation transformer, among others. The contractor will be responsible for shipping the replacement parts, installing them with a trained technician, and conducting thorough testing to ensure full system functionality. The process includes pre-delivery coordination, careful handling and storage of parts, and a flexible installation schedule with a two-week window, extendable up to four weeks if needed. The contractor must also manage debris removal and ensure safety standards are maintained throughout installation. Due to the highly specialized nature of the equipment and the technical expertise required, Hocoma Inc., as the original equipment manufacturer, is the only responsible source capable of providing the necessary parts and repair services. This procurement is justified under FAR 6.302.1-1, emphasizing the unique capability of the OEM, and no solicitation will be posted publicly. Interested parties may contact the designated Contracting Officer for further information.

General Info

Emergency repair contract for CAREN Motion Platform in Pittsburgh, due January 20, 2025.

Agency

Department Of Veterans Affairs → Rpo East (36C24E)

NAICS

334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing

Place of Performance

Set-Aside

NONE

Documents

36C24E25Q0024.docx

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedJan 7

Sources Sought

Notice updatedJan 14

Notice type changed from Sources Sought to Special Notice. Response deadline changed from Jan 14, 2025 to Jan 20, 2025. The notice title changed. The notice description changed.

Response DeadlineJan 20

Deadline has passed

Submission Closed

01/20/2025, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)

Contacts1 person available

OfficePITTSBURGH, PA, 15212, USA

Organization / AgencyDepartment Of Veterans Affairs → Rpo East (36C24E)

Office AddressPITTSBURGH, PA, 15212, USA

Contacts

Ann Marie StewartContracting Officer

contact@example.gov

+1 (555) 000-0000

Full Description

Pre-Solicitation Notice for notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract for parts and repair with Hocoma Inc., 77 Accord Park Dr., Suite D-1 Norwell, MA 02061 for parts and repair on an existing device called the computer-assisted rehabilitation environment (CAREN) system in the Veterans Affairs Pittsburgh Healthcare System (VAPHS) Human Engineering Research Laboratories (HERL), located at 6425 Penn Avenue, 4th Floor, Suite 400, Pittsburgh, PA 15206. The CAREN system is a unique computer design that allows Veterans to test prosthetic devices used for balance in a virtual simulation that mimics rougher terrain, such as walking on a trail, a bumpy sidewalk, up and down hills, or across slopes. Its purpose is to help prevent falls and sustain patients lives. The motion base and transformers malfunctioned rendering the entire device inert. Only certain pieces of the whole system will be replaced. The system requires replacement of the following items: 6D0F Motion Base Transformer Wesemann 21804706 3-Phase | 208/400/480V | 400V| 17.5KVA | Cabinet incl. pre-magn. | UL Materials Isolation transformer - 1 phase 4 x 16 A Set Projector Optoma ZH450ST Freight charges Project Management (Research) Service visit day 1 per person Service visit extra day per person The requirement is for the contractor to provide shipment and delivery of required supplies, installation of new pieces, and testing of system by an authorized experienced trained technician to ensure it is fully functional. This procurement shall be inclusive of shipping and handling charges (FBO Destination) and the below requirements. Deliver Inspiration and Health (DIH) Technology will ship the required pieces to repair the existing CAREN system, and they will also send a specially trained technician for installation. The Contractor is fully responsible for planning the shipment and delivery of the components. The Contractor will deliver materials to job in manufacturer's original sealed packaging, packaged to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Store products in dry condition inside enclosed facilities. A pre-delivery meeting will be conducted 60 days prior to initial negotiated delivery date for verification of delivery and installation dates. Provide a fully trained experienced technician to fully install the new components to the existing CAREN system. It is agreed upon and understood that the contractor shall be responsible for a complete installation. Install all equipment to manufacturer s specifications maintaining Federal, and Local safety standards. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements. The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. The packing materials will be placed in the facility provided dumpster. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. Contractor must provide a two-week window for installation of units. We will be able to choose the installation date from this window. This will allow us to choose the date with the least impact to the research staff. In the event no practical install dates can be found in this window the vendor will extend the window for up to four-weeks. The Contractor technician will test the CAREN system to ensure full functionality. Upon completing installation of the system, the Contractor shall pretest the entire system. After pretesting the system, the Contractor shall notify the SME that the system is ready for acceptance testing, and that it meets all requirements as specified. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. This must occur the same week of the install. The Contractor shall conduct a joint inspection with the SME upon delivery of equipment. Due to the highly specialized technical equipment of the CAREN system and the required trained technical experience needed to repair this system, Homoca Inc, the original equipment manufacturer (OEM) is the only Vendor that can provide the parts and repair services required for this system. Since the intent is to procure this on a sole source basis, no solicitation will be posted in SAM.Gov under Contract Opportunities. A Sources Sought Notice published to FBO on 01/07/2025 under #36C24E25Q0024 returned no results other than from the OEM, Homoca, Inc. The applicable NAICS code is 334510 with a 1250 employee size standard. The PSC is 6525. The authority for this action is FAR 6.302.1-1 Only One Responsible source and no other supplies or services will satisfy agency requirements. Interested persons may contact the Contracting Officer, Ann Marie Stewart via email at contact@example.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.