6525--Surface Guided Radition Therapy (SGRT) System in support of VA Puget Sound Health Care System

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following supplies in support of the VA Puget Sound Health Care System (VAPSHCS), Seattle, Washington. As part of efforts to expand VAPSHCS Radiation Oncology, new linear accelerators have been purchased with work in conjunction with surface guidance systems and applications. These systems are brought in place to verify patient setup and reproducibility, reduce the need for additional imagining and imaging doses, and automatically pause treatment due to expected and unexpected patient adjustments during treatments. The Align RT system or an equal brand system, is necessary in providing the best possible treatment allowing for better safety and quicker sessions for patients. The system ensures a streamlined workflow for accurate treatment delivery by using advanced surface guided tracking systems which will be interfacing with already purchased Varian TrueBeam Linear Accelerators. The purpose of this Sources Sought Notice is obtain information regarding the availability and capability of all qualified sources who can provide a Brand Name or Equal system to AlignRT Surface Guided Radiation Therapy (SGRT) system. Functions to be performed: Surface Guided Radiation Therapy (SGRT) system that allows real-time tracking of patients before and during radiation therapy. Functions must use contact-free techniques to track patients skin surfaces with sub-millimetric accuracy ranging below 0.5mm in all six degrees of freedom. Ensures radiation is only delivered when patients are correctly positioned. System must ensure accurate and reproductible patient setup and monitoring during dose delivery. System must have the ability to automatically pause treatment due to expected and unexpected patient adjustments made during dose delivery and treatment. Must be compatible with Varian TrueBeam Linear Accelerator: Must be completely integrated with Varian TrueBeam Linear Accelerator through MMI2 interface for GATING (Beam Hold) and applying directly 6DOF (Degrees of Freedom) couch shifts to the linac in case of patient motion, assuring the safe and accurate delivery of radiation. System must be able to perform the following therapies and examinations: DIBH (Deep Inspiration Breath Hold) General Breast SRS (Stereotactic Radiosurgery) SBRT (Stereotactic Body Radiation Therapy) Head and Neck Breath Hold SBRT Sarcoma Prostate Software and Interfacing Requirements: Must be compatible with Varian TrueBeam Linear Accelerator: Must be able to be completely integrated with Varian TrueBeam Linear Accelerator through MMI2 interface for GATING (Beam Hold) and applying directly 6DOF (Degrees of Freedom) couch shifts to the linac in case of patient motion, assuring the safe and accurate delivery of radiation. Must include HD camera unit Must utilize a minimum of three (3) mounted HD camera units to allow image capture from any combination of the three (3) camera units. Must include workstation: Workstation must be at the treatment console in sync with a monitor, keyboard, and mouse in the treatment room. Must include patient tracking software Standard and Gated image acquisition (for Beam on Hold) Region of Interest selection and propagation, i.e., selection of skin in face open mask, excluding non-reflective surfaces Image manipulation tools for better image contrast visualization Image Registration (Fusion of actual image and reference CT/TPS image) SSD (Source to Skin Distance) verification especially for 3D plans for every treatment field Calculation and display of couch shifts and new couch coordinates Real Time Surveillance and display of 6 DOF (Degrees of Freedom) shifts: 3 Translations and 3 Rotations Automatic Motion Detection, and ability to put the beam on hold, then resume the treatment safely after new couch shifts are applied Must include DICOM import and export modules The DICOM RT import module must allow contours extracted from CT and TPS (Treatment planning System) to be imported into system as Reference Data or Baseline Data The DICOM RT export module must allow couch shifts report to be exported to the patient e-Chart in ARIA (Treatment Management System, residing in a single Varian Database) Must include calibration plate Flat plate with regular pattern of known dimensions to enable the precise calibration of the system cameras Must include PSU for HD camera Must install HD Power supplies using two M8 expansion bolts Must include portable device to allow for remote control of key functions Must include 3 Remote Control Units to allow the control of key functions of system software through a Remote-Control Receiver and interface cable Must include advanced optical set-up and verification of system Must include 3-camera units using a projector and image sensor to create a 3D surface model of the area of interest by projecting a red light containing a speckle pattern on your skin. The speckle pattern allows the system to reference thousands of points on the skin, acting as virtual tattoos Must have System accuracy in patient positioning before and during treatment to allows Radiation Oncology to deliver advanced treatment options such as High Dose Single Fraction SRS (using open mask for claustrophobic patients), and SBRT treatments necessitating high accuracy and precision in positioning and Patient Motion Monitoring during treatment. Easy Patient Identification: Must include a software Treatment room Pack that uses (Infra-Red) face recognition system or equal to add an additional safety layer for patient identification No gray market or remanufactured items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at contact@example.gov no later than April 25, 2022, 5PM PST. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM Unique Entity Identifier and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 334510, Size Standard: 1,250 employees is applicable to determine business size standard. Any questions or concerns may also be directed via email to Jennifer Robles at contact@example.gov. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.