6530--EQUIPMENT - SURFACIDE HELIOS - DETROIT

The Department of Veterans Affairs is procuring four Surface Helios+ UV-C Multiple Emitter Systems under a Firm-Fixed-Price, 5-year Indefinite Delivery Indefinite Quantity (IDIQ) contract, with a total period of performance from September 1, 2026, through August 31, 2031. This procurement is a Total Small Business Set-Aside under NAICS Code 333415, restricted to small businesses meeting the 1,250-employee size standard, and requires full compliance with FAR 19.5. The equipment, an FDA-cleared Class II medical device, is intended for whole-room microbial reduction using UV-C germicidal energy and must be delivered within 60 days of award to the John D. Dingell VA Medical Center in Detroit, Michigan, under FOB Destination terms. The contract includes a trade-out credit for four legacy Helios systems and provides SURFcare coverage: a one-year warranty in Year 1 and four additional years of annual service covering cybersecurity protections, proprietary software licensing for up to 15 concurrent users per system, all software and firmware updates, and training support. The contract structure includes separate line items for each year of SURFcare support, with payment processed electronically in arrears after receipt, inspection, and acceptance, following VAAR Clause 852.232-72. The contract incorporates numerous FAR and VA-specific clauses, including deviations for several key provisions such as Indefinite Quantity, Security Prohibitions, System for Award Management Maintenance, Employment Reports on Veterans, Notification of Employee Rights, Combating Trafficking in Persons, Sustainable Products, Buy American—Supplies, and Federal, State, and Local Taxes. Required certifications include the Buy American Certificate, representations under FAR 52.219-1, Security Prohibitions and Exclusions, and certification regarding transactions with Iran's Revolutionary Guard Corps. Offerors must also comply with provisions addressing whistleblower rights, subcontracting restrictions, prohibitions on internal confidentiality agreements, accelerated payments to small business subcontractors, and contractor employee rights under the National Labor Relations Act. The award will be made on a Lowest Price Technically Acceptable basis to a responsible small business offeror, with the contracting officer being Kellie Konopinski of the Network Contracting Office 10 in Dayton, Ohio, reachable at 734-222-4330 or Kellie.Kon