6640 Reagents, Consumables, and Service Contract for iSED Analyzer Portland VAMC

A five-year contract is being sought to supply reagents, consumables, and comprehensive service maintenance for two ALCOR iSED Erythrocyte Sedimentation Rate analyzers at the VA Portland Health Care System’s Hematology section, with performance to begin on July 15, 2026, and extend through July 14, 2031. The system operates using standard primary barcoded lavender EDTA tubes already in use within the laboratory, eliminating the need for additional disposables; required consumables include iWASH wash solution, Seditrol quality control material, test cards, and thermal printer paper. The maintenance agreement mandates 98% monthly uptime for each analyzer, with vendor responsibility for all preventive and emergency repairs, software updates, replacement parts, labor, and 24/7 technical support during business hours. If any instrument falls below 95% uptime in a calendar month, the vendor must replace it at no cost to the government. Downtime is measured from the time a malfunction is reported until clinical testing is fully restored, and all malfunctions must be reported within two business days, accompanied by proof of resolution via quality control verification. All respondents must be registered in the System for Award Management with a valid Unique Entity Identifier and must specify whether they hold a Federal Supply Schedule contract or are offering on an open market basis. Contractors claiming Service-Disabled Veteran-Owned Small Business or Veteran-Owned Small Business status must provide certification from VetCert. Subcontractors, if used, must be fully disclosed with their SAM UEI, business size, contact information, and scope of work. Past performance details for three similar contracts are required, including company names, contract numbers, values, and dates of performance. The contract includes a one-year base period with four annual options and requires adherence to NAICS 325413 and PSC 6640. No Security Accreditation Package or IT certification is needed. Proposals must be submitted by email to the Contracting Specialist by May 9, 2026, and include company information, certification documents, and detailed descriptions of the reagents, consumables, and service plan. The place of performance is the VA Portland Health Care System, with no specified FOB terms or payment office details provided. The solicitation is a Sources Sought Notice with no established contract value or evaluation factors disclosed, as pricing and award criteria will be determined in a subsequent solicitation.