7490--Montgomery X-Ray Screening System and Maintenance

The contract 36C10D26Q0155 seeks the procurement, installation, and comprehensive maintenance of two X-ray screening systems—the HI-SCAN 7555si or an equal model and the 5030 or an equal model—for the Montgomery VA Regional Office in Montgomery, Alabama. Performance is centered on delivering and installing the equipment, conducting operator training, and providing biannual preventative maintenance over a five-year period comprising a one-year base period and four optional one-year extension periods, with the full term stretching through August 23, 2031. The contract is structured as a firm-fixed-price arrangement under the Lowest Price Technically Acceptable evaluation methodology, where technical and past performance must each be rated acceptable for consideration, with award going to the lowest-priced compliant offer. All equipment and services must comply with stringent federal sustainability mandates, including EPA Comprehensive Procurement Guidelines, Energy Star, USDA BioPreferred, and the SNAP program, and must meet “Brand Name or Equal” specifications outlined in the Statement of Work. Deliveries are FOB destination to the Montgomery site, with final inspection and acceptance conducted by the Government at that location, and the contractor is responsible for removal of all packaging materials and waste in accordance with environmental regulations. The contract incorporates a suite of modified and standard Federal Acquisition Regulation clauses, with multiple deviations applied to ensure alignment with Veterans Affairs-specific requirements. Key clauses include options to extend service or contract term, mandatory compliance with equal opportunity and DEI non-discrimination obligations, sustainable product procurement directives, and requirements for active SAM.gov registration and electronic invoicing through Tungsten Network. Contractor employees must complete VA Form 0711 for facility access within five days of award, and all subcontractors must flow down applicable clauses including those related to labor standards, minimum wage under Executive Order 14026, paid sick leave under EO 13706, and Buy American restrictions. Offerors must certify their small business status including SDVOSB, VOSB, WOSB, EDWOSB, HUBZone, or 8(a) eligibility, with documentation required to demonstrate compliance with subcontracting limitations, particularly for veteran-owned entities. Pricing is not disclosed in the solicitation, but the maximum contract value is capped at $25,000,000, and all proposals must be submitted electronically via SAM.gov or authorized VA portals by the July 31, 2026 deadline, with no paper submissions