91--E85 Fuel

This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all eligible offers received prior to the date listed in FedBizOpps will be considered by the Government. The NAICS code is 324110 and the size standard is 1500 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-60. Only responses sent electronically are acceptable. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable): CLIN w/DESCRIPTION/ESTIMATED QTY/UNIT/UNIT PRICE IN ADDITION TO OPIS (OR EQUIVALENT) PRICE 0001 40,500 GAL OPIS (or Equivalent) + $___________________/Gallon Offeror Rack____________________________ E85 Price of Rack, as of 09-20-2012, 10:00am ET $______________________/Gallon (See Addendum to 52.212-1, below). Statement of Work 1. Tasks 1.1. The Contractor shall deliver E85 Fuel, FOB Destination, in quantities specified by orders under this Indefinite Delivery Indefinite Quantity Contract (IDIQ) to the Menlo Park Division of the VA Palo Alto Health Care System (VAPAHCS). 1.1.1. The VAPAHCS has one 3,000 gallon tank. 1.1.2. Price shall be determined by the 10:00am ET price from the OPIS (or Equivalent) rack, identified in its offer, on the day of delivery for an given plus a fixed per gallon price proposed by the contractor prior to award of the IDIQ. For example, OPIS + $0.059/gallon. All fuel orders shall be delivered based on this price. 1.2. This Contract will expire after five (5) years of award or after $130,000.00 worth of fuel is purchased, whichever comes first. 1.2.1. After contract expiration, no additional orders may be placed under this contract; however, this contract will remain in effect until all orders placed under this contract are fulfilled. 1.3. Orders 1.3.1. The VA shall place written orders against the resulting IDIQ. 1.3.1.1. In an emergency, the VA may place an oral order for fuel. In these situations, the VA shall provide a Delivery Order and Obligation number. Contractor shall not make delivery without these two numbers. 1.3.1.2. The VA shall provide a written order to definitize any oral order placed under this contract once a written order is signed by the Contracting Officer. 1.3.2. Individuals Authorized to Purchase Under This Contract. 1.3.2.1. All VA Network Contracting Office 21 Contracting Officers are authorized to purchase under this Contract. 1.3.2.2. Each individual order may add additional, mutually-agreeable terms and conditions, so long they do not conflict with the parent contract. 1.3.2.3. Contractor shall not accept any instructions issued by any other person(s) than a warranted Contracting Officer. 1.3.2.4. The VA POC or designee may schedule deliveries based on orders for fuel signed by the Contracting Officer, as long as there are still funds available on said order. 1.4. Delivery requirements. 1.4.1. Delivery, acceptance, and FOB Destination Point: 1.4.1.1. DELIVERY ADDRESS: Menlo Park Division 795 Willow Road Menlo Park, CA 94025 1.4.2. All deliveries under this contract shall be made within seven (7) days from receipt of order. If the delivery day falls on a holiday, the contractor must then delivery on the next business day. Individual orders may indicate different delivery requirements. 1.4.3. Delivery must take place during normal business hours 8:00 am -4:00 pm. 1.4.4. Contractor shall coordinate delivery with the VA Point of Contact given at time of award and prior to all deliveries. 1.4.4.1. VA POC: PROVIDED AT TIME OF AWARD. 1.5. Contractor shall follow all VAPAHCS safety procedures for off loading the product on the VAPAHCS sites. 1.5.1. Contractor shall ensure that the delivery area is clean of any product spill or other debris as a result of the contracted service. If a large spill occurs (> one gallon), contractor personnel shall immediately notify VA Personnel, and take appropriate to contain any and all product spillage. 2. Quantities: 2.1. Minimum Quantity 2.1.1. The government shall order and the contractor shall furnish at least 3,000 gallons of the fuel described in 1.1. 2.2. Maximum Quantity 2.2.1. The government shall order and the contractor shall furnish no more than $130,000.00 worth of fuel under this contract. 3. Extent of Obligation 3.1. This Contract does not obligate any funds. Only Delivery orders made against this contract shall obligate funds. The Government shall only be obligated by those orders. 4. Delivery Tickets 4.1. All deliveries under this Contract shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: 4.1.1. Name of Supplier 4.1.2. Contract number 4.1.3. Obligation Number 4.1.4. Date of Purchase 4.1.5. Name of VA Official making purchase 4.1.6. Purchase number 4.1.7. Itemized list of supplies or services furnished 4.1.8. Quantity, unit price, and extension for each item, less applicable discounts 4.1.9. Date of delivery. 4.1.10. Delivery Location 5. Invoices 5.1. An itemized invoice shall be submitted at least monthly or upon expiration of this Contract, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. (End of Statement) Offers are due to contact@example.gov by the date specified in FedBizOpps at 3:00 pm PDT. Evaluation Award shall be made to the lowest price, responsible offeror that fully responds to the solicitation. Low price shall be determined by evaluating the proposed per gallon price added to the OPIS (or equivalent) average identified above. In determining responsibility, the Government may use information, other than the information provided by the offeror. The Government intends to make award without discussions; however, the Government reserves the right to designate a competitive range and open discussions if necessary. The decision to designate a competitive range and open discussions is solely within the Government's discretion. Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (m) Offerors shall provide their proposal in two volumes: Cost/Price and Responsibility. (1) Instructions for Cost/Price Volume (i) Offerors shall propose a per gallon price to be added to the OPIS (or equivalent) average identified above to be used in all deliveries against this contract. (ii) Offeror shall identify the OPIS (or equivalent) rack used as the basis of their offer. In addition, offerors must provide the base price of E85 fuel for the rack they specify as of 09-20-2012, 10:00 am ET. (iii) Offerors shall return page three of this solicitation, with their proposed price, as part of their offer. (2) Instructions for Responsibility Volume (i) In the Responsibility Volume of the proposal, offerors shall provide evidence they have the following: (A) Adequate financial resources to perform the contract, or the ability to obtain them. (B) Be able to comply with the required delivery schedule, taking into account all existing commercial and governmental business commitments. (C) Have a satisfactory record of integrity and business ethics. (D) Have the necessary organization, experience, accounting, operational controls, and technical skills or, the ability to obtain them (including quality assurance measures, safety programs applicable to the items to be delivered, and services to be performed by any prospective subcontractors. (E) Have the necessary production, construction,, and technical equipment and facilities, or the ability to obtain them. (ii) Offerors shall provide up to three (3) recent (within the last three years) contracts which are similar in scope, magnitude, and complexity to the subject requirement. The proposal shall include: (A) Government Agency/Company which awarded contract to offeror (B) Contract Number (C) Description of Contract Scope (D) Total Dollar Value (E) Performance Period (F) Place of Performance (G) Contracting Officer/Procurement Official. (I) Name (II) Email (III) Phone Number (IV) Address (End of Addendum) SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Feb 2012). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Aug 2012) For the purposes of this clause, items (b) 4, 6, 8, 10, 23, 26-32, 38, 42, and 48 are considered checked and apply. FAR 52.216-18 Ordering (Oct 1995) For the purposes of this clause, the fill-ins are "award" and "expiration in accordance with paragraph 1.2 of the Statement of Work," respectively. FAR 52.216-19 Order Limitations (Oct 1995) For the purposes of this clause, the fill-ins are "1,500 gallons," "15,000 gallons," "15,000 gallons," "ten (10)," and "seven (7)," respectively. FAR 52.216-22 Indefinite Quantity (Oct 1995) For the purposes of this clause, the fill in is " "90 days after expiration date." FAR 52.223-3 Hazardous Material Identification and Material Safety Data-Alternate I (Jul 1995) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) For the purposes of this clause, the fill-ins are "09/30/2012" and "09/30/2012," respectively. VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.216-70 Estimated Quantities (Apr 1984) VAAR 852.246-71 Inspection (Jan 2008) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-1 Instructions to Offerors - Commercial Items (Feb 2012). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Apr 2012): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999)