9140--Diesel Fuel for Facility Boiler Plant Operations

The Department of Veterans Affairs, through its Network Contracting Office 16 in Ridgeland, Mississippi, is seeking market information for the procurement of 29,000 gallons of Ultra-Low Sulfur Dyed Diesel Fuel (ULSD), NA1993 classification, for use in the boiler plant at the G.V. “Sonny” Montgomery VA Medical Center in Jackson, Mississippi. This request is issued as a Sources Sought Notice under solicitation number 36C25626Q0825 and falls under NAICS code 324110 for Petroleum Refineries. The fuel must meet ASTM D975 specifications, be red-dyed for off-road use, and be delivered with temperature-corrected metering to 60°F supported by a NIST-traceable certification dated within the past 12 months. Delivery must occur into a 32,000-gallon above-ground storage tank using compliant transport vehicles that adhere to DOT 49 CFR 393 Subpart E and hazardous materials regulations under 49 CFR Parts 171–180. Contractors are responsible for all spills, cleanup, and incident reporting during transit, and must provide detailed deliverables including a Bill of Lading, temperature-compensated quantity records, fuel quality certifications confirming ASTM compliance and sulfur content, a delivery log with pre- and post-fill tank levels, and meter calibration documentation. The procurement is a single-time delivery with performance not to exceed 30 days from the notice to proceed, scheduled between 6:00 a.m. and 6:00 p.m. Monday through Friday excluding Federal holidays. Offerors must clearly state whether they are acting as the manufacturer or distributor of the fuel, and if a distributor, must either demonstrate compliance with the SBA’s Nonmanufacturer Rule or provide an approved NMR waiver for bulk fuel. Vendors are required to identify the refinery or manufacturer, provide evidence of supply chain ties such as distributor agreements or prior bills of lading, and confirm technical compliance with all performance standards. Business size must be certified under the SBA’s 1,500-employee small business standard for NAICS 324110. All responses must be submitted via email to William Shaver, Contract Specialist, by 7:00 a.m. Central Time on May 26, 2026, with the subject line “VAMC