99 -- Audio Visual Presentation System

This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and as supplemented with additional information included in this notice. This announcement constitues the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FDA-SOL-08-00497. This solicitation is issued as a Request for Quotation (RFQ). The solicitation North American Industry Classification System (NAICS) Code is 443112: Radio/Television & Other Electronic Stores. Small Business Size Standard 500 Employees. The Food & Drug Administration is Soliciting the following: Training Room - 1900 sq. ft. Projection System - Multi-media audio/video presentation system -Ceiling mounted data/video projector -3000 ANSI lumen, true 16 x 9 aspect ratio, LCD video projector -58" x 104" in ceiling motorized screen -Video sources to include owner provided - laptop pc, video conferencing, satellite, and VCR/DVD which must be interfaced with the data/video projector. Audio System -Integrated rack mounted mixer/amplifier -Flush mounted speakers installed in the ceiling tiles - 8 each -Audio sources includes video sources above and audio cd's played in the VCR/DVD player and voice reinforcement for owner furnished wireless microphone System Control -32" wide floor standing lectern with an integrated gooseneck type of microphone - custom made covered in cherry wood veneer to coordinate with planned training room d?cor. -Lectern to include an intuitive wireless color touch panel and integrated control system to control all audio/video systems and the motorized screen Boardroom - 400 sq. ft. Projection System ? Multi-media audio/video presentation system -Ceiling mounted data/video projector -3000 ANSI lumen, true 16 x 9 aspect ratio, LCD video projector -94" diagonal interactive SMART Board ? wall mounted -Video sources to include owner provided - laptop pc, video conferencing, satellite, and VCR/DVD which must be interfaced with the data/video projector. -SMART Board to be integrated with an owner provided laptop pc which will allow users to interact with and annotate their presentations. Audio System -Integrated mixer/amplifier that this rack mounted in an owner provided credenza -Flush mounted speakers installed in the ceiling tiles ? 6 each -Audio sources includes video sources above and audio cd's played in the VCR/DVD player System control -Owner provided laptop pc to be connected via a recessed interface box installed within the owner provided conference table in the Boardroom -Owner provided VCR/DVD and satellite system to be located within the owner provided credenza in the Boardroom -An intuitive wireless color touch panel with an integrated control system to control all audio/video systems -INSTALLATION IS REQUIRED An official authorized to bind the offeror must sign the terms and conditions of the offer. Offerers that fail to furnish required representations and certifications or rejects the terms and conditions of the solicitation may be excluded from consideration. FOB Point Destination: FOB Point of Delivery for Services and Supplies will be the following: Department of Health and Human Services Food and Drug Administration Minneapolis District Office 250 Marquette Avenue, Suite 600 Minneapolis, MN 55401-2183 The clauses at FAS 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.219-6, 52.232-33 and 52.222-41. Clauses and provisions are incorporated be reference and apply to this acquisition. Clauses and provisions can be obtained at hhtp://www.acquisition.gov. CCR Requirements. Company must be registered on Central Contractor Registration (CCR) before an award can be made to them. If company is not registered in CCR, they may do so by going to CCR Website at hhtp://www.ccr.gov. All responsible sources may submit a quotation which shall be considered. The quotation must reference solicitation #FDA-SOL-08-00497. THe Offers are due in person, by mail or fax on or before December 31,2007 by 14:00 hours (Eastern Standard Time in Philadelphia, PA) at the Food & Drug Administration, 200 Chestnut Street, Suite 900, Philadelphia, PA 19106. An official authorized to bind the offeror must sign the terms and conditions of the offer. Offerers that fail to furnish required representation and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. For informaion regarding this solicitation, please contact Janice Cooper at +1 (555) 000-0000, Fax +1 (555) 000-0000 or email contact@example.gov. ADDITIONAL INFORMATION (RESPONSE TO QUESTIONS) 1. What size would you like your wireless touch panel?5.7 inch 10.4 inch 17 inch Of course the larger it is the more expensive. I'd say go with the medium size of 10.4" so that there is still room on the podium for the speakers notes. 2. Do you want wireless touch panels to be WiFi or RF? What is RF? 3. Is there a definitive installation date that is required for this solicitation or is it flexible? Not at this point. Estimation of project completion is 4/1/07 - and the system to be installed prior to completion - probably about 3-4 weeks prior. 4. Would it be possible to get a copy of the blueprints of the rooms listed in order for us to quote the cabling correctly? No - only have plans and only those that have a need to know can be given the plans - per GSA. I can provide room dimensions if that would help. 5. Is there a site visit planned for this effort and if so, what are the dates? No - it is a shell - open floor that will be built to our specifications. 6. Does the government have an anticipated window of time for the installation of the proposal system or an anticipated completion date? See above - 4/1/07 for completion of project - 3-4 weeks prior for install - approximately. 7. If there is no pre-set time for this project, what would be the uninterrupted availability of the facilities to perform the installation? See above - need flexibility. 8. What is the make and model of the video teleconferencing codec? Polycomm 572 Are there any unused audio and video outputs available? If so, what type (RCA, S-Video or Composite)? Yes and according to our IT staff it is RCA. 9. What is the make and model of the satellite receiver? Motorola DSR 922 4DTV satellite receiver Are there any unused audio and video outputs available? If so, what type (RCA, S-Video or Composite)? Yes - there is unused outputs on the back of the satellite. They are designated as "variable." Boardroom: 10. Is there an existing conduit path or raceway for cabing to the conference table? Conduit to be provided to the table. If not, how would the government prefer the cabling be run to the requested interface box located on the conference table? 11. Here is the information requested: Smaller room is approximately 27' x 16' Training room is approximately 40' x 38' Drop ceiling - tile Projectors - in the ceiling - exact location will be dependent on specs of the equipment Concrete above ceiling tiles with exposed steel beams 12. Is a union crew required to work on this project? At the pre-construction I learned that subs need to use Union contractors.