99--Natl Shrine Project: Raise, Lower, Realign, Reset & Backfill Standard Upright Marble Headstones onto Concrete Marker

The National Cemetery Administration Nationwide is soliciting offers under Solicitation No. VA786-13-R-0182 for the following: The purpose of this Millennium Project at Albany Rural Soldiers Lot, is to (i) furnish / install concrete Marker Grid Support System, (ii) Raise, Lower, Realign, Reset & Backfill standard Upright Marble Headstones onto new Marker Grid Support System, (iii) clean upright headstones, and (iv) renovate turf at Albany Soldiers Lot, located within the Albany Rural Cemetery, Cemetery Avenue, Menands, NY 12204. Term of the contract shall be one (1) year from date of award. The Contractor will complete all work within 365 calendar days after receipt of Notice of Award, subject to all terms, conditions, provisions and schedules of the contract. The Contractor shall furnish all equipment, parts, materials, labor and supervision necessary to complete the Millennium Project. ALL INCLUSIVE PRICING: Unit costs indicated in the Price Schedule for Raise, Lower, Realign, Reset & Backfill standard Upright Marble Headstones are "All-Inclusive" for services offered. It is agreed and understood that the unit cost per upright headstone includes all materials, supplies, equipment, labor, and transportation necessary for or incident to the provision of services as set forth herein. ITEM NO. DESCRIPTION EST. QTY UNIT UNIT PRICE TOTAL PRICE 001 Albany Soldiers Lot - Raise, Lower, Realign, Reset & Backfill Standard Upright Marble Headstones onto Concrete Marker Grid Support System. 146 EA $_________ $_____________ 002 Albany Soldiers Lot - Clean Standard Upright Marble Headstones with D/2 Biological Solution. 146 EA $_________ $_____________ 003 Albany Soldiers Lot - Renovate & Replace Existing Cemetery Turf With Sod. 11,500 SF $_________ $_____________ GRAND TOTAL ESTIMATED PRICE: $ ____________ ESTIMATED QUANTITIES: The quantities indicated in the Price Schedule are estimated and not purchased by this contract. Should extreme weather conditions (extreme dry period / drought, or excessive rainfall) result in excessive or minimal turf growth, the Government reserves the right to increase or decrease the quantity of mowing and trimmings required by this contract. The Government will award this solicitation as a Firm Fixed Price Service Contract in accordance with the criteria contained in 52.212-2. Summary of Work: (a) The Contractor shall provide all personnel, management, supplies, transportation, equipment and supervision necessary to perform and complete all work to construct a Concrete Marker Grid Support System that includes, but not limited to: clearing and grubbing vegetation, excavation and backfill, marker identification tagging, existing concrete demolition and disposal, marker removal, concrete foundation, concrete pre-cast marker support block, marker re-installation with leveling sand, marker cleaning, turf and restoration work. The awarded contractor shall cover a period from date of award through 365 calendar days from start through finish after Notice of award Notice of Award has been issued. Performance shall be in accordance with the requirements, conditions, terms and representations contained in this solicitation. (b) One of the most important considerations in erecting or emplacing a headstone or marker is that of precision in alignment. Much of the beauty that exists or should exist in a national cemetery is the direct result of perfectly aligned headstones and markers. It only takes one headstone or marker out of alignment to spoil the appearance of an entire row, and thereby, the appearance of the entire section. The appearance of the finished work shall be gravesite section(s) that shall be contoured grass landscape, with headstones set in a concrete footing system and the headstones aligned with each other in the vertical, horizontal, lateral and diagonal directions within the tolerances specified herein. It shall be critical that existing conditions are surveyed and contours adjusted as necessary and approved by the COTR to produce such an appearance. Failure to achieve this finished work will be basis for accepting or not accepting the finished work. (c) All work to complete a single gravesite and the immediate surrounding turf in accordance with the drawings and specifications. Immediate surrounding turf is that turf that begins at the gravesite and runs up to the adjoining gravesites, section boundaries, fences, curbs, sidewalks, garden or tree lines and as further defined on the drawings. Awards will be made based on entire "Row or "Rows"" of gravesites. A single "Row" of gravesites is defined as an array of continuous gravesites that begins and ends at the limits of a single section. The number of actual gravesites in each row may and does vary. CONTRACTOR'S RESPONSIBILITIES AND INSURANCE REQUIREMENTS (a) The Contractor shall obtain all necessary licenses and/or permits required to perform this work. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to themselves or their employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by themselves or their employees' fault or negligence. (b) Any negligence on the part of the Government, its officers, agents, servants and employees, shall not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there-from. (c) The Contractor shall maintain workmen's compensation, personal liability, automobile liability, and property damage insurance, as prescribed by the laws of the State of New York. Evidence of coverage shall be required before commencing work under this contract (copy of Certificate of Insurance), and it will not be changed or cancelled without thirty calendar days prior written notice to the Contracting Officer. CONTRACTOR DUTIES (a) Contractor Superintendent: A competent and experienced Contractor Superintendent shall be provided by the Contractor for not less than two (2) hours a day whenever work is being performed - other than trash and debris pick-up. In the absence of the Superintendent, the Contractor shall appoint a crew foreman or an employee who shall be responsible to insure that the work shall be accomplished in an expeditious manner, shall be performed in accordance with the contract specifications and that the work shall progress without undue delay. The Contractor Superintendent shall have not less than three (3) years experience as a direct supervisor of a commercial service operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The Contractor Superintendent shall ensure all specifications shall be met, and ensure that contract work does not conflict with ceremonies and funerals; and ensure that employees shall be adequately supervised and proper conduct is maintained. (b) Work Hours: Work shall be performed between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, except for Holidays, unless otherwise directed by the COTR. At Contractor request and with the written permission of the COTR, work shall also be permitted to be scheduled for weekends and/or Holidays. When emergency situations, that are caused by the Contractor or severe adverse weather prohibits work during the week, then he/she shall obtain approval from the COTR to work on weekends in order to meet the period of performance. The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration time frame. No work shall be permitted on Veterans Day and Memorial Day and the two days immediately prior to Memorial Day for preparation. Notwithstanding, if any work under this contract shall be performed outside of the VA's normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday), then Contractor shall notify the COTR at least 48 hours in advance. This acquisition is 100% Service Disabled Veteran-Owned Business Set-Aside. The NAICS Code is 812220. Size standard is $19 Million. Evaluation criteria for this award will be in the following descending order: 1) Technical 2) Past Performance 3) Price. Electronic solicitations will be available for download from Federal Business Opportunities http://www.FedBizOpps.gov on or around March 8, 2013. Responses to the solicitation are due by 2:00 p.m., March 22, 2013. Offerors are advised that they are responsible for obtaining amendments to the solicitation which is available at FedBizOpps. No telephone requests will be accepted. Any questions should be sent via email and addressed to: Henry Dukes, Contract Specialist in writing at contact@example.gov. NOTE: VENDORS MUST BE CERTIFIED IN VETBIZ IN ORDER TO BE AWARDED THE CONTRACT AT TIME OF AWARD. IF YOU ARE NOT VERIFIED AS A SERVICE DISABLED VETERAN OWNED SMALL BUSINESS YOU MAY SUBMIT YOUR APPLICATION AT VETBIZ.GOV PRE-BID SITE VISIT: Pre-bid site visit inspection is highly recommended, contact the Contracting Officer's Technical Representative (COTR) to schedule visit. SITE VISIT: Albany Rural Soldiers Lot is a government owned lot located in the private Albany Rural Cemetery and is under the supervision of the Director and staff of the Saratoga National Cemetery. Visits to the site by Bidders may be made only by appointment with the COTR or authorized designee of the SARATOGA NATIONAL CEMETERY. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. VERIFICATION OF ACREAGE & MARKER COUNT: To insure accuracy of bids, it is the Contractor's responsibility to verify the estimated quantities indicated in the Schedule by onsite inspection and measurement. Any discrepancies in the estimated quantity of headstones or square footage indicated in the Schedule shall be addressed and resolved prior to contract award. In no event shall failure to inspect the site constitute grounds for a claim after contract award. To conduct a site visit, YOU MUST CONTACT one of the following cemetery personnel to make arrangements: Dan Cassidy, Cemetery Director……………………………………… (518)-581-9128 Chuck Mueller, MSN I Engineer………………………………………...(215)-381-3787 (ext 5275) Bill Nelson, Cemetery Foreman………………………………………...(518)-583-3482 Facsimile # …………………………………………………………………(518)-583-6975