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AAA Health Maintenance Services: Vision, Hearing, Dental, Prescriptions, and More

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RFP-CE-AAA-HMS-07-26State & Local

Contract Overview

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The Houston-Galveston Area Council (H-GAC) is soliciting proposals under RFP-CE-AAA-HMS-07-26 for Health Maintenance Services to support individuals aged 60 and older within its 12-county service region in Texas. Funded under the Older Americans Act, the program aims to maintain the independence and dignity of seniors, particularly those with the greatest social and economic needs. The scope of work includes the provision of prescription medications, vision care, dental care, hearing care, and essential medical equipment and supplies on an as-needed basis. All services must comply with Texas Health and Human Services Commission Service Definitions and HIPAA confidentiality standards. The contract is estimated to have an initial term of 12 months, with potential for longer terms and renewals for technology-related services. Proposals are due by July 29, 2027, and must be submitted electronically via the OpenGov portal. Award recommendations are based on a 100-point scoring system evaluating qualifications, past performance, firm stability, fee schedules, and technical methodology, with a minimum score of 75 required for eligibility. Selected contractors must meet strict requirements, including three years of business stability, mandatory background checks for staff, and adherence to cybersecurity training certified under the Texas Government Code. Administrative terms specify that payments are issued exclusively via electronic ACH on a Net 30 basis, though some funding sources may extend this to 90 days. Contractors are required to maintain comprehensive insurance, including worker's compensation and auto liability, as well as fidelity and honesty bonds for employees interacting with clients. H-GAC reserves the right to adjust or cancel contracts based on the availability of state or federal appropriations from sources such as the Texas Workforce Commission.

General Info

H-GAC seeks proposals for health maintenance services for seniors in 12 Texas counties.

Agency

Texas → HOUSTON-GALVESTON AREA COUNCIL

Place of Performance

TX, USA

Set-Aside

NONE

Documents

5

FY25 Uniform Rate Negotiation Workbook Instructions

PDF, High priority: read this firstinstruction-guide
High

GP Core Template for Solicitation Certification 11.2.23

PDF, High priority: read this first9 pages · contract-document
High

RFP-CE-AAA-HMS-07-26 AAA Health Maintenance Services Vision Hearing Dental Prescriptions

PDF, High priority: read this firstrfp
High

H-GAC Electronic Bidding and Vendor Management System Invitation v1.31.24

PDF, Low priorityspecial-notice
Low

State Services for the Aging: Unit Cost for Services Report FY 2024

PDF, Low priorityreport
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyTexas → HOUSTON-GALVESTON AREA COUNCIL
Contacts2 people available
OfficeHouston, TX, 77027, USA
Organization / Agency
Texas → HOUSTON-GALVESTON AREA COUNCIL
Office AddressHouston, TX, 77027, USA
Contacts
Aaron SturgeonAssistant Director
Allison CruzProcurement Coordinator

Interested Companies (12)

Hear Say
Alert ResponseLewisville, TX
Health BrandsHuntsville, TX

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Full Description

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The Houston-Galveston Area Council (H-GAC) is the region-wide voluntary association of 133 local governments and local elected officials in the 13-county Gulf Coast Planning region of Texas. Local elected officials organized H-GAC in 1966 after authorization by State enabling legislation. Its service area is 12,500 square miles and includes more than 7-million residents. H-GAC is governed by a 36-member Board of Directors composed of local elected officials, who serve on the governing bodies of member local governments. All H-GAC programs are carried out under the policy direction of its Board of Directors. H-GAC's mission is to serve as the instrument of local government cooperation, promoting the region's orderly development and the safety and welfare of its residents. H-GAC is the regional organization through which local governments consider issues and cooperate in solving area-wide problems. Agency programs emphasize local government concerns, such as transportation, air and water quality, criminal justice, demographic analysis, mapping programs, and intergovernmental purchasing. H-GAC also serves its citizens through workforce development programs, services to the aging and elderly, and small business finance programs. The Area Agency on Aging (AAA) is responsible for managing the Older Americans Act (OAA) and other state funded programs to provide service that helps older individuals live full, healthy, and productive lives. The target population are those individuals 60 years of age and older (with special emphasis on those living in rural areas) with greatest social and economic need, including minorities, persons with severe disabilities, limited English speaking ability, and with Alzheimer's disease or related disorders. (See 42 U.S. Code (USC) Section 3026, and Older Americans Act of 1965, as amended). The aims of the Older Americans Act (OAA) Title III program are to secure and maintain maximum independence and dignity in a home environment for older individuals capable of self-care with appropriate supportive service; remove individual and social barriers to economic and personal independence for older individuals; provide a continuum of care for vulnerable older individuals; and secure the opportunity for older individuals to receive managed in-home and community-based long-term care services. Applicants will furnish services for all older persons; however, applicants will target services to eligible persons in greatest need. Targeting services: (1) ensures those in most need receive services, (2) reduces social and economic barriers, and (3) promotes personal independence for older persons. Service Contractors will comply with the provisions on targeting contained in the OAA, as amended.

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