AEOI-0512-WSH2600000002-2 | WINDOW REPLACEMENT PROJECT

The West Virginia Office of Shared Administration is soliciting bids for a WINDOW REPLACEMENT PROJECT at the William R Sharpe Jr Hospital in Weston, WV, under solicitation number AEOI-0512-WSH2600000002-2, with a submission deadline of July 9, 2026. The project entails a complete engineering design for replacing hospital windows, including evaluation of all windows—particularly in patient rooms—to determine whether full window replacement or only seal, gasket, and frame repairs are needed. The vendor must provide detailed cost estimates broken into building sections, specify the exact style, make, and model of replacement windows selected by the facility, and include cost projections for optional items like ballistic glass and ballistic film. The contract requires construction administration services from vendor selection through project completion, including a minimum of three project update meetings, a mandatory punch list walk-through with the owner, and a final closeout meeting. The estimated contract value is $237,200, funded in whole or in part by federal funds, subjecting the contract to 2 CFR § 200 and all associated federal compliance requirements including procurement standards, procurement of recovered materials, debarment screening via SAM, the Byrd Anti-Lobbying Amendment, Davis-Bacon Act wage requirements, and environmental regulations under the Clean Air and Water Pollution Control Acts. The vendor must provide new, unused commodities only and is prohibited from supplying used or refurbished materials. The procurement process is governed by West Virginia Code §5G-1-3, requiring selection of the best value solution based on a 100-point evaluation system where 40 points are assigned to qualifications and past performance—requiring successful completion of at least two similar architectural, engineering, or project management projects within the last ten years—and another 40 points are allocated to the vendor’s proposed concepts and methods. The remaining 20 points are not specified. Bid responses must be submitted electronically via wvOASIS or delivered in person to the Office of Shared Administration in Charleston, WV. All proposals become public record upon submission, and vendors are explicitly warned not to include confidential, trade secret, or otherwise non-discoverable materials. Financial and legal certifications are mandatory, including a notarized Purchasing Affidavit affirming no outstanding state debts, and a certification against collusion or fraud. Selected vendors must provide 100% performance, payment, and maintenance bonds, along with proof of general liability and workers