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Agenda Management System

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PUR-RFQ2026.08.10063State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of San José is seeking responses from qualified vendors for an Agenda Management System under solicitation PUR-RFQ2026.08.10063. All submissions must be completed electronically via Biddingo by October 20, 2026, at 12:00 PM PT. The contract will be awarded based on a best value evaluation rather than price alone, and preferences are available for Local and Small Business Enterprises with a Santa Clara County office and a valid City of San José Business Tax Certificate. Key financial and logistical terms specify that freight and shipping must be provided at no cost to the City as FOB Destination prepaid. Vendors should exclude sales tax from their initial responses, as the City will determine the applicable tax upon award. Additionally, any provided quantities are estimates and do not guarantee purchase volumes or entitle bidders to price adjustments.

General Info

San Jose seeks Agenda Management System vendors via Biddingo by October 20, 2026.

Agency

California → City of San José - PurchasingView Agency

NAICS

513210 - Software PublishersView NAICS

Place of Performance

San José, CA, 95113, USA

Set-Aside

NONE

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Timeline

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Organization & Contact Information

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AgencyCalifornia → City of San José - Purchasing
Contacts1 person available
OfficeN/A
Organization / Agency
California → City of San José - Purchasing
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Office AddressN/A
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Contracting Officer
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Full Description

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Agenda Management System PUR-RFQ2026.08.10063 Closing Date: 10/20/2026 12:00:00 PM PT Detail: Solicitation Overview The City of San José is soliciting responses from qualified vendors for an Agenda Management System. FREIGHT/SHIPPING REQUIREMENTS: Freight and/or shipping charges shall be at no cost to the City “FOB Destination prepaid" unless otherwise specified in this solicitation. SALES TAX: Do not include sales tax in your solicitation response. The City will work with the selected vendor to establish the applicable tax for contract award. ESTIMATED QUANTITIES: Any quantities specified herein are the City's best estimate of the quantities that will be purchased; however, they are not guaranteed. Any variations from these estimated quantities shall not entitle the bidder to an adjustment in unit pricing or rates. ELECTRONIC SUBMISSION: All responses to this solicitation must be submitted online through Biddingo, including all required forms and documentation, if applicable. Any questions regarding how to register with Biddingo or how to submit a response to this solicitation should be directed to Biddingo at (800) 208-1290 or by email to info@biddingo.com. BASIS OF AWARD IS NON-PRICE DETERMINATIVE: This solicitation shall be awarded based on an evaluation of “best value” as per the evaluation criteria specified in the solicitation documents. LOCAL/SMALL BUSINESS ENTERPRISE PREFERENCE: The City’s Local and Small Business Enterprise (LBE/SBE) Preference is applicable to this solicitation. If your business has an office in Santa Clara County and a valid City of San José Business Tax Certificate, then you should refer to the solicitation documents for further information on applying for this preference. This preference may not be requested after the solicitation closing date/time. SOLICITATION DOCUMENTS: Please refer to the solicitation documents, attachments, and forms for further details and requirements.

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